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Sep 21 2022

Do You Want To Be A Doctor AND A Tech? Can I Change This Practice?

Uncharted Veterinary Podcast Episode 196 Cover Image

This Week on the Uncharted Podcast…

Can you lead people to water and make them drink? This week's episode starts out with a mailbag question where the writer already has part of their answer. And life is always a little more complicated than at first glance so Dr. Andy Roark and practice manager Stephanie Goss dive into this mailbag entry from a veterinarian who is considering joining a new practice. This practice is quite different from what this vet is used to AND wanting. They want a practice that utilizes their technicians for more than nail trims, where the DVMs aren't doing tech work and that is more efficient. This DVM wants to know “Can I hope to change this practice and how do I start the conversation with grace?” This one is seemingly uncomplicated but Andy and Stephanie always find a twist. Let's get into this…

Uncharted Veterinary Podcast · UVP – 196 – Do You Want To Be A Doctor AND A Tech? Can I Change This Practice?

You can also listen to the episode on Apple Podcasts, Spotify, Google Podcasts, Amazon Music or wherever you get your podcasts.

Got a question for the mailbag? Submit it here: unchartedvet.com/mailbag


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Thank you to our sponsors! To learn more about this week's sponsor, GuardianVets, check out their website HERE.


Upcoming Events

October 6-8, 2022 – Get Sh*t Done Shorthanded Virtual Veterinary Conference

This 3-day live, interactive virtual conference features a customizable learning journey for practice leaders who are tired of being overwhelmed and want to get their practice back under control. Explore how you’re working, isolate challenges, diagnose pain points, share best practices and pull together a sustainable plan to overcome obstacles.

While Uncharted Membership is always encouraged, you DO NOT have to be a member to join us for GSD! Non-members, here’s your chance to see what all the buzz is about and get a taste of the Uncharted experience.

October 19 – Leveraging Technicians: Making Practice Less Stressful with Melissa Entrekin, LVT

In this workshop, we will:

  • Explore how to create trust among your team so that
    veterinarians will fully utilize technicians and technicians will fully utilize veterinary assistants
  • Discuss how to cultivate a well-balanced team resulting in less stress for everyone to create positive client and patient experiences.

Episode Transcript

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This podcast transcript is made possible thanks to a generous gift from Banfield Pet Hospital, which is striving to increase accessibility and inclusivity across the veterinary profession. Click here to learn more about Equity, Inclusion & Diversity at Banfield.

Dr. Andy Roark:
Hey Stephanie Goss. You got a second to talk about GuardianVets?

Stephanie Goss:
Yeah. What do you want to talk about?

Dr. Andy Roark:
I hear from people all the time that are overwhelmed because the phones never stop ringing.

Stephanie Goss:
Yes.

Dr. Andy Roark:
And I'm sure you hear from these people as well. Like, “Our caseload is blowing up and the doctors are busy and the phones just don't stop.”

Stephanie Goss:
They never stop. That is a true story.

Dr. Andy Roark:
I'm amazed by how few veterinarians knew about Guardian Vets. This is a service where you have registered technicians who can jump in virtually and help you on the phones. You can flip the switch and GuardianVets can jump in and take some of the load off the front desk and they can handle your clients to get them booked for your appointments and give them support. And it really is a godsend.

Stephanie Goss:
Pre-pandemic, it was amazing to me how many people hadn't heard about it for after hours call help. But at this point, I can't believe how many people don't realize that they are offering help during the daytime as well, which I would think right now is a huge benefit to practices, because everybody is shorthanded. Everybody is drowning in phone calls. And so we talk about it. We've talked about GuardianVets a lot on the podcast and every time we do, we always get somebody who says, “What is that?”

Dr. Andy Roark:
Guys, if you're not familiar with GuardianVets, if you think that you could use some help on the phones or up the front desk, check them out. It's GuardianVets.com and if you mention our podcast, me and Stephanie Goss, you get a month free. So check it out. GuardianVets.com.

Stephanie Goss:
Hey everybody, I am Stephanie Goss and this is another episode of the Uncharted Podcast.

Stephanie Goss:
This week on the podcast, Andy and I got an email in the mail bag. It is from a doctor who asked us ultimately a question, “Can you lead people to water and make them drink?” The answer to this is no. And therefore Andy and I are taking you on another journey to Camp Tough Love with this one.

Stephanie Goss:
That's right. We've got a doctor who is looking at a practice that maybe isn't all that they want it to be, and they're wondering, how do I change this practice? The answer is they are answering their own question in the email. But we've got some ideas and we had a lot of fun diving into this one, so let's get into it, shall we?

Speaker 3:
And now the Uncharted Podcast.

Dr. Andy Roark:
And we are back. It's me, Dr. Andy Roark and Stephanie you-can't-make-me-love-you Goss, that's how it is. No, I can't make you love me. Is that what it is? Can't make me. Help me out Goss.

Stephanie Goss:
I don't know. I don't even know where you're going with that

Dr. Andy Roark:
Can't make me love you. Now I can't even remember what song it's from. I Can't Make You Love Me. Is that what it's called? Oh, I had it in my head and then when the pressure was on, I was like, “I can't remember the lyrics.

Stephanie Goss:
I can't remember the song.

Dr. Andy Roark:
Yeah. I Can't Make you Love Me? I did it anyway. Hello.

Stephanie Goss:
Anyways. Hi.

Dr. Andy Roark:
How are things?

Stephanie Goss:
Things are good. How are things with you?

Dr. Andy Roark:
Oh, they're crazy. It's first week of school. Of new school. New school. So I got one kid that's going to middle school for the first time and I got one kid that's going to high school for the first time. It's been a-

Stephanie Goss:
It's been insane.

Dr. Andy Roark:
… hectic, stressful week. Oh it's insane. And the most insane part are parents learning the traffic pattern at the school. And that is a real problem. This high school, let's be honest, I think that the most tortuous part of taking my kid to high school was the idea… Picture this, this high school was taken and it was plopped down on a couple of two lane roads. And this is a big A high school. There is no way that the infrastructure of this high school can handle the number of students driving themselves, which is already horrifying. And parents dropping their kids off.

Dr. Andy Roark:
It's just complete pandemonium, and absolutely baffled my wife on the first day. And I went the second day and I… First of all my wife is, she's a perfectionist, Grade A, near perfect score on the SAT. She gets it right and she knows the rules and she follows the rules.

Dr. Andy Roark:
And on the first day driving my kid, I was stuck in traffic and I see children everywhere just walking through down the road. And I'm like, “Where are all these kids coming from? There's thousands of kids wandering to the school. They don't live in this neighborhood. What is happening?”

Dr. Andy Roark:
And then I was like, “Oh, everyone else has already given up on this system and they're just dumping their kids off a block and a half away from school. That's the only explanation.”

Dr. Andy Roark:
So I started driving around the neighborhoods around the school and I saw, I was like, I see it.

Dr. Andy Roark:
Sure. And I'm catching people. I went home and I told my wife and I was like, “Forget this. We're dropping Jacqueline off at Half Mile Lake, a half mile from the high school.”

Dr. Andy Roark:
It should be called half mile from the high school lake, and it should have a little drop off zone. And Allison was like, “Oh no. Oh no. You have to go through the car line and drop our child there. And then you have to drop the child off.”

Dr. Andy Roark:
And that brings me to something that I have really learned in the last few months. Stephanie Goss, I have learned that… I don't know why it took me 45 years to learn this. There are moments in my life when I can choose peace, or I can choose engagement and to defend myself in my position. And I have learned that I choose peace.

Dr. Andy Roark:
And so she says, “No, you have to go through the drop off line.”

Dr. Andy Roark:
And I said, “Mm-hmm. Well I think it's admirable that you do that.”

Dr. Andy Roark:
And that was the end of the conversation. It was, “You know what? If you have to go through the drop off line, I'm not going to talk you out of it.”

Dr. Andy Roark:
The funny thing is that my high school daughter just looked at me was like… It was awesome. It was this inside, father-daughter. She gave me, she's in high school, she doesn't want to get dropped off by me and my Subaru in front of the high school. She's like, “Half Mile Lake it is, Dad.”

Dr. Andy Roark:
I'm like, “Yeah.”

Stephanie Goss:
I can totally imagine the look on Allison's face. She's like, “No, You actually know the rules and do the thing.”

Dr. Andy Roark:
Yeah. She's like, “Here's a series of eight different streets that you can take to get you close the drop off and then only one person has to be nice and let you in and then you can drop the kid off.”

Stephanie Goss:
Hard pass.

Dr. Andy Roark:
And I was like, “Or I can just slow down and she can tuck and roll.”

Stephanie Goss:
Jump out.

Dr. Andy Roark:
Yeah. Like a freaking air drop. The door's open. I'm like, “Go, go, go.” And out she goes. And we're both happy with that.

Dr. Andy Roark:
She's like, “How long were you in the car line?”

Dr. Andy Roark:
And I was like, “Car lines are, they're tough. They're tough. And that's all I'm going to say, car lines are tough.”

Dr. Andy Roark:
“How long were you in the line though?”

Dr. Andy Roark:
“Honey, it's not about the minutes in line.”

Stephanie Goss:
Oh my God.

Dr. Andy Roark:
“It's really about just being at peace with the choices that we make and how important an education is. That's really what I think about.”

Stephanie Goss:
It explains so much why we make such good partners, because I'm a hundred percent the same way. Literally, so my kids haven't gone to public school since the pandemic started, but when they were still at public school, I can't with the carpool line. And they have always taken the bus, but occasionally there would be some reason why they would have to get to school before the bus could get them there, whatever.

Stephanie Goss:
I'm like, “Do you have your backpack on? You strap into your car seat.. I'm literally going to roll up. You're going to open the door, you're going to jump out and I'm done. I'm not sitting here, I'm not messing around. Screw this, because those lines are ridiculous and fierce.”

Stephanie Goss:
And my kids were like, “Okay, we're on it. Like jumping out of a plane.” That was it. “Bye Mom.” Slam the door. Goodbye. Go on my own way.

Dr. Andy Roark:
Oh, my rebellion really came and this is just… So the first lesson of this podcast is protect your peace. You don't have to be right. You can just let people believe things that they want to believe sometimes.

Stephanie Goss:
Sure.

Dr. Andy Roark:
45 years ladies and gentlemen, it took me to realize that I can just go, “Okay.” And go on with my life. I feel real grown up.

Dr. Andy Roark:
So that's the first lesson is, protect your peace. You don't have to be right. You can just let someone be wrong and just go on and be at peace with yourself. And the other part is this, and here's the story. All this started back when I had one kid in elementary school and one kid in middle school, so last year. Last year I kid in middle school, and a kid in elementary school.

Dr. Andy Roark:
And when you go pick your kid up at this elementary school, it is a well-oiled machine.

Dr. Andy Roark:
If the Germans ran a carpool line, like BMW put together a carpool line, this is the carpool line they would put together. Just plug in kids into cars, boom, boom, boom. It is like a three minute carpool line. The principal of the school has a walkie-talkie, and he is at the driveway, at the entrance of the driveway. And everyone has cards and he's pointing at each parent so that you were seen, because he points right at you. And you see him saying your kids' number into the walkie talkie. And people are just scurrying back at the school and they're just snatching kids up and just boom. And man, that line moves.

Dr. Andy Roark:
The middle school, which is dealing with kids that are-

Stephanie Goss:
Don't want to listen to adults anymore.

Dr. Andy Roark:
… sixth grade or over. But honestly, objectively speaking, they're smarter people.

Stephanie Goss:
Sure.

Dr. Andy Roark:
They're smarter than the elementary school. Objectively speaking, they have twice as much life experience as the kid at elementary school.

Dr. Andy Roark:
This should go better because you're dealing with people with twice as much life experience. It is a complete shit show at the middle school. There is no one at the car line. Kids are literally wandering along the line of cars looking for their family. And they're not on the sidewalk, they're in between the cars, wandering. They're completely lost.

Dr. Andy Roark:
And then one parent can't find their kid and so they just stop. And every [inaudible 00:10:57] Yes. And every other parent waits for… Boy into elementary school, if you can't find your kid-

Stephanie Goss:
Get out of line and come back.

Dr. Andy Roark:
Yeah. You get out of line. And they are on it. They will shift your car if you don't move it.

Stephanie Goss:
Oh yeah.

Dr. Andy Roark:
And I tell you, I'm only so aware of the middle school line, because once you've been through the elementary school line, you're spoiled.

Stephanie Goss:
Yes.

Dr. Andy Roark:
You know what I mean? And the two schools share a piece of land. There's like a big field and one school is in one corner and the other school's in the other corner. And one of them, you could just see the elementary school parents just plowing through and you're sitting there for long periods of time. And the fact that you can see someone else who is running a system that is working, and you are just sitting still, makes you so painfully aware and irritated. Because you know how much better this could be, and it's just not because people don't have their stuff together.

Dr. Andy Roark:
And so that is the other lesson in leadership is, boy if people see what a good thing is and then you don't give it to them, they recognize it. And anyway, those are my two life lessons from the carpool lane so far this year.

Stephanie Goss:
So everybody's like, “Okay, they're off the rails already.”

Dr. Andy Roark:
They were like, that was a solid 10 minutes of carpool metaphors. But I'm telling you there's gold in that. Listen to that 10 minutes again.

Stephanie Goss:
I actually think that there's some lessons in that last story about our question today. So we got a great question in the mail bag from a doctor who is looking at starting to work with a practice now. They are not currently employed at this practice. So, that's how it has to start. They're not currently employed but they're looking at a practice. And they have recognized that this practice does not utilize the team in a productive way. The doctors are basically being doctors and technicians, because there is one technician for three doctors. And the technician is doing assistant work like nail trims and drawing blood work versus utilizing her technical skills as a licensed technician. So that's problem number one.

Stephanie Goss:
Problem number two is that they said, “Okay, well so of course because of that it seems like the doctors are on the edge of burnout. Maybe some of them are already there.” And they said, “I'm a doctor, I've been out of practice for quite some time. And I've worked in plenty of practices that just have given up saying that, ‘Well we just have to work with what we've got because we're rural and we don't have a lot of a large talent pool. And so it just is what it is.'”

Stephanie Goss:
And so they are like, “Well if I join this practice, I'm going to have more experience than some of the other doctors. And so I am wondering could I even hope to come to them as the new fresh face and be able to bring my experience to the table and say, ‘Look, I think we could change this. I think we could be happier. I think that we could be more productive. But it requires change.'”

Stephanie Goss:
And their question was, “Can you lead people to water and make them drink? Can I hope to change this practice? And how do I start that conversation with grace, if there's any hope there?”

Stephanie Goss:
I just thought that this was such a great question and I do think that there's some hidden lessons in your carpool soapbox that relate to this.

Dr. Andy Roark:
If people haven't learned, the reason that I tell stories at the very beginning, it's often that they do tie into the point. I will say not always. Sometimes I'm just chasing deer out of the yard with a cowbell, and it doesn't have anything to do with anything else. But often these things are tied together. And it's because I'm thinking about what we're going to say and then I'm just thinking about what's happening in my life and I put them together.

Dr. Andy Roark:
Anyway, I love this question. This person doesn't need an answer from us. They literally said, “Can you lead people to water and make them drink?”

Dr. Andy Roark:
And I'm like, I'm sorry if you're writing an email to the podcast about leading people to water and making them drink… The whole reason people say the whole thing about the horse leading to water and making him drink is that you can't do it. It's the whole point of the saying. That's where… Guys, you can't.

Stephanie Goss:
I was like, “Well you could force them to drink. If you force people to inhale water, they drown. And a lot of times they probably die.”

Dr. Andy Roark:
Here's what I love is the person who wrote to us sees the situation so clearly they actually summed it up as, “Can you lead these people to water and make them drink?”

Dr. Andy Roark:
Your read on this is so good. It's so good that I have bad news for you it's real good.

Stephanie Goss:
You've given us the answer.

Dr. Andy Roark:
Yeah. Yes and no. Yes and no. But I wanted to hit on that, at the very beginning, because let's call a spade a spade. I don't want to drag people along like… Yeah, I can't make you love me, you can't make me love you. I don't remember. It was one of those. You can't make them love you if they don't. I think is how it goes.

Dr. Andy Roark:
Anyway, the person writing it has got a pretty good read on this. I'm going to call a spade a spade here and say, this looks dicey. I'm just going to be honest. It looks dicey. There's some things we can do that might work, but it's going to be a bit of a long game.

Dr. Andy Roark:
My question to this person was why do you want this job? Why do you want this job?

Stephanie Goss:
Yes.

Dr. Andy Roark:
In all seriousness, and again, I hate when people ask us questions and I say things back to them that are hard and I don't want it to shake people up. But my question back, and I get the impression this is a mixed animal practitioner who's got a pretty matter-of-fact style. And I would say to this person, Why do you want this job?

Stephanie Goss:
Yes.

Dr. Andy Roark:
You're looking at this and you see these people working themselves to death and not using their techs, and just hustling all over the place. And you're like, “Yeah, that's the place for me,” with the job market that we have now? Why is that?

Dr. Andy Roark:
And I suspect that there's probably a good reason. It's probably they're in a very rural arrow, something like that. But that'd be the first thing I would say is, given that you're already looking at this and wondering about it, you sure that this is a job you want? And so let me just ask, if you're going to take this job, I think the first… and we're talking headspace now as we always start out with headspace, my first thing is realistic expectations.

Dr. Andy Roark:
This is the way this practice has run for a long time. And you might be the most senior vet when you come in. That doesn't matter. That's how they've done it from the top to the bottom. Everyone has run this way. This is their normal and that's how they feel comfortable. And even if you try to get them to change to a better way, change is still scary. Even if it is undoubtedly better, it's still hard and scary. And you're getting a big group of people to move.

Dr. Andy Roark:
And these people don't know you. You're brand new, you don't have strength of relationships or a lot of trust built up in the trust account. And so can you make this work? Yeah, I mean I think you can. There's a chance you can. It really depends a lot on how they respond to the things that I'm going to recommend for you to try. But it's possible. I would just say have realistic expectations that this is going to be an ongoing source of… I hope it's not frustration, but it's going to be a sustained effort on the part of our writer to integrate into this and to not get swept up in the chaos.

Stephanie Goss:
My thought from a headspace perspective was very similar to yours, which is that asking yourself the question, why this job? For me it was like, this feels, from what the writer has given us, a situation where don't be blind. Look at it. Look at it and call the spade a spade, and then ask yourself the question of why. Because there may be a real driving factor, geography plays a part for a lot of areas of the country where people are there because maybe their parents are there or their spouse has a job there or whatever.

Dr. Andy Roark:
Sure.

Stephanie Goss:
Whatever the reasons, you've got to understand your why before you go into it, because you cannot go into this blind. You've already told us this is a situation that is less than your ideal. And so for me, in order to get into a good headspace and think about what an action plan would look like, I agree with you, it has to start with why are you doing this? Don't be blind about it. Do your homework, and then figure out how do you move forward with all of that in mind.

Stephanie Goss:
And I think the other piece of headspace for me, other than what we've already talked about, there was really only one other one for me, which is recognizing from the beginning, that if it doesn't feel like it could be a perfect fit, and it feels like you already have significant challenges, I think you have to go into it recognizing that there is probable impermanence to this decision. And so I don't think-

Dr. Andy Roark:
Probable impermanence. Yeah, I like it.

Stephanie Goss:
It may go wonderfully, and surprise you, and could turn out to be your dream job. But from the descriptor we got, this is not your dream job. And so the probability that this is an impermanent situation, and this is a trial run is very high. And so from a headspace perspective, for me, it's about recognizing that. And if you are okay with that, sure, go ahead. If all the other reasons line up, there's got to be some driving factor. Or to your point, Andy, with all of the jobs out there, if there wasn't driving factors, you wouldn't even be asking this question. So, recognizing that the driving factors exist, fine. But you also have to, don't go into it blindly. Recognize that this may not be a permanent solution and be okay with that.

Dr. Andy Roark:
Yep, totally. And I think that's really key. And again, it just goes back to expectations. One of the boundary things that … and I say this because it has helped me a lot in my career. There are times when you go into situations like this, and the healthiest thing you can do is in your mind headspace decide this is just a job. This is not defining me, this is not my dream job. This might not last for more than a year. It might be a one and that's it. You sign a one-year contract for the moment.

Dr. Andy Roark:
I think it takes a lot of pressure off people. People are like, “I have to take the right job.”

Dr. Andy Roark:
And I'm like, “It's a one year contract. We're going to do this for a year. And then you're going to decide.”

Stephanie Goss:
See what happens.

Dr. Andy Roark:
Exactly. “Am I staying here or am I going to go do something else now?”

Dr. Andy Roark:
And that is all the weight that there is to it. And if you put that in your mind, it will take a lot of pressure off of your shoulders to get things right.

Dr. Andy Roark:
So anyway, this is a one-year contract, it's just a job. We're going to see how it goes. It is not going to make or break your success as a veterinarian, anything like that. So those are the big things for me as far as just headspace, protect your peace. Just like I said at the very beginning, this might not end well and that's okay.

Stephanie Goss:
Yeah.

Dr. Andy Roark:
You might try to tell these people, and honestly, this is exactly why I told the story. You might tell these people there is a better way. And they go, “But you can't do it that way. You have to go in the car line.”

Dr. Andy Roark:
And you have to be able to say, “Okay, okay, you know what? That's the thing. I don't have to go in the car line, but okay.”

Dr. Andy Roark:
But that's, again, I don't even really like that. I'm always someone who's like, I want to get on board with what people are doing. But at the same time, I am not going to sacrifice myself, my happiness, my mental health just because everyone around me is doing that.

Dr. Andy Roark:
Anyway, those would be the things I'd put forward in headspace is, protect your peace going in. So that's it.

Dr. Andy Roark:
Now I think we have done a good job of being like, “Oof.” Now it's time for us to actually talk about what are we going to do here? So let's say we take this job and we're going into it. I am not fatalistic. I am a positive, optimistic, upbeat person. I'm going to play the best game that I can with the cards that I'm dealt. And so before we do this, actually let's take a break, and then you and I will come back and we will talk about how do we play these cards? What is our best shot for making this into something workable in the short term that might actually turn into something really good in the long term?

Stephanie Goss:
Yep. I like it.

Stephanie Goss:
Hey everyone, I just want to make sure that you know about some upcoming events from Uncharted that you are not going to want to miss. We have a workshop that is happening in October. It is the wonderful, the amazing Melissa Entrekin, LVT. For those of you who don't know Melissa, she is an amazing technician and she helps out our team on the Dr. Andy Roark side of things, on the medicine side of things. And she is doing her very first Uncharted thing. And I am so excited about this.

Stephanie Goss:
Melissa is going to be leading a workshop for us in October. It is happening October 19th and it is called Leveraging Technicians, Making Practice Less Stressful for You, Them, and Your Patients. I cannot wait for this one. It is going to be happening at 7:00 PM Eastern. So that's 4:00 PM Pacific on the 19th. And it will be a two-hour workshop, which means it'll be over at 9:00 PM Eastern, 6:00 PM Pacific.

Stephanie Goss:
It is, as always, free to our members. So if you are an Uncharted member, head on over to the website at unchartedvet.com/events. You can click the register button and register for free. And if you're not a member of Uncharted, you can join us. It's $99 for the workshop. Or you can look at all of the awesome upcoming events that we have, and it may make sense, very quickly, for you to say, “Hey, I'd like to get an Uncharted membership, because you get all of this stuff for free.”

Stephanie Goss:
So come join us for Melissa's workshop. You don't want to miss it. And hopefully, we'll see you in the community soon. And now back to the podcast.

Dr. Andy Roark:
Alright, so we are going to go ahead and talk about, how do we kick this thing off? So, Stephanie, you've taken the job. You are the doctor. You have signed on the dotted line. You're in this thing for a one-year contract. What are the steps that you're going to start to take to actually try to make this thing fly?

Stephanie Goss:
The question that I have, that is part of my answer to your question is, are you… Because I think, so they asked two more questions, right? They said, “Can I hope to change this practice? And then how do I start the conversation?”

Stephanie Goss:
So for the can I hope to change this practice piece, I think the other piece that falls between headspace and action for me is are you stepping into a position of positional power within the clinic where you actually can enact change? Are you buying into the practice or are you stepping in as a leader, medical director, senior doctor, whatever? Because the path I think that you take to addressing it, there is one path that is, “I've signed a one-year contract, I'm just a staff veterinarian. I'm an associate. I don't have a responsibility or the authority to implement changes.”

Stephanie Goss:
That feels very different than, are you actually stepping into a position where you can make decisions and can impact it? So that would be part of the question for me because going back to where we wrapped up with headspace, I think if you are stepping into a position as a leader, the headspace piece of it there, as you pulled it out is this is a long-term play. If you're stepping in and you can make change, this is not a one-year change plan. This is a long-term change plan.

Stephanie Goss:
And so, I think that's important to think about for a minute. But if you're stepping in and you're like, “I'm an associate vet. I'm going to sign a one-year contract and I'm going to see…” That's where I think, for me, the third question they asked is most relevant. Which is, how do I start the conversation? How do I start that process? I think that looks a lot different from that seat than it does from a seat of, “I actually have power and authority to make some of these changes on my own or with the rest of the group.”

Dr. Andy Roark:
I don't think it looks as different as most people would believe it does. I hear what you're saying about being the medical director and coming in. You do have some positional power, but I think I just want to dissuade anyone out there who hears this and goes, “Oh yeah, if you're the medical director you can totally change it.”

Dr. Andy Roark:
And I'm like, I don't-

Stephanie Goss:
Oo, I don't think it's any easier.

Dr. Andy Roark:
No. That's exactly it. Yeah. It's different. I do agree it's different. I'm not that much more optimistic in being the medical director versus being a regular doctor, because having positional power is nice. Relationship power is what gets people to actually change. They have to trust you and believe that what you are doing makes sense, and that they can get on board with what you're doing, and that they're going to be successful themselves if they come along with you.

Dr. Andy Roark:
And I think some people think it like, “Oh I'm the medical director, of course they're going to trust me now.”

Dr. Andy Roark:
And I'm like, “No. I've never had that experience really.” I think that people overestimate what being a manager or medical director does for them as far as getting people to change. And they underestimate what they can do as a non-positional leader. They underestimate the impact that they can have without a title. And I think that those things are important.

Dr. Andy Roark:
So I do think that that is a good distinction. Are you a formal manager or not? Based on this letter, I'm going to assume this person is not a formal leader. Just that they have may have more experience than the other doctors, but they're not coming in into a leadership, a formal organizational leadership position.

Stephanie Goss:
Yeah.

Dr. Andy Roark:
I do like that.

Stephanie Goss:
I agree. And so I think for me, how do I start the conversation? I think the answer is you have to give it time, because there is no relationship, right? And so you're talking about the most effective way to lead from the middle is relational power. There is no relationship. You're a brand new doctor, you're new to this team. And if you're asking this question before even taking a job, it's a great question to ask, but the answer could change dramatically once you get to know people. And so that, for me, is a bit of the pickle here is I don't think you can… I mean you could walk right in the door and be like, “I want to change this. How can we make this happen?” I don't recommend that.

Dr. Andy Roark:
I don't. No.

Stephanie Goss:
Probably not going to the way you want it.

Dr. Andy Roark:
Yeah, no.

Stephanie Goss:
Probably not going to go so well.

Dr. Andy Roark:
Yeah. So I agree with you on this. So step one for me is, relationships are going to be your biggest tool. So the first thing to do is just build relationships. Just meet people. Just get to know them. Get to know what they care about, get to know what their pains and their frustrations are. Don't do anything, except figure out what bothers them, and what is important to them. And why do they do this job? And what are the values of this practice?

Dr. Andy Roark:
And you say, “But I don't know what the values are. They're not written down anywhere.”

Dr. Andy Roark:
And I would say, what gets celebrated here? What gets positively reinforced here? Those are the values. And so figure out what these people care about. Figure out what their pain point is.

Dr. Andy Roark:
And people always say, “We know what their pain point is. They're working themselves to death.”

Dr. Andy Roark:
And I say, but that may not be how they perceive their pain. Their pain point might 100% be, “We're not able to see all the pets.” And if you go in and start talking about saying fewer pets, they're going to fight you even though you are clearly trying to help them in your mind. They're freaking out because they're not seeing all the pets, and you're trying to talk to them about seeing less pets. That's a mistake.

Dr. Andy Roark:
What is the alternative? The alternative is to say, “Well they care about seeing all the pets.” You need to talk to them about resting and about being able to keep themselves up so they don't burn out. And then they don't see any more pets. And that's how I approach that. It's not, “We're going to see fewer pets.” But, “We're going to keep you healthier and keep you around here, so you don't burn out and quit. Because that is the antithesis of seeing more of the pets.”

Dr. Andy Roark:
So anyway, but you can't take that approach if you don't know what they care about. So, number one is you've got to get to know them.

Dr. Andy Roark:
Number two, and this is really tied into that, is start with why. What is their why? Why are they doing this? Why are they working so hard? Why are they working the way that they're working? Is it because the doctors don't trust the technicians? Well then we need to figure out how to get them to trust the technicians. Is it because they have never had any sort of a structure or a program and they just simply don't know how to not step on each other's toes? It's always been this way and just no one ever got organized, and got consensus about what we're doing? Is it because the doctors all practiced wildly different medicine so we can't have a protocol?

Dr. Andy Roark:
Those are all very different. They can all be addressed. None of them are snap your fingers easy but they can all be addressed. But for God's sake, if you don't know which one is the number one cause, then you are going to be over there talking about what you care about and it's not even connecting to what other people are seeing or feeling. So build their relationships, and then figure out what their why is.

Dr. Andy Roark:
And then when you start to talk to them, talk about what your why is. And your why should be them. It should be about compassion for them.

Stephanie Goss:
Yes.

Dr. Andy Roark:
It should not be, “I don't want to work this hard.” That's not motivating. It should be, “I've never seen a place working as hard as you guys are working, and I'm worried about ya.” And that feels very different than, “I don't want to work this hard.”

Stephanie Goss:
I agree. You have to connect with them. And in order to do that you have to know what matters to them. And you have to be able to frame your needs inside of what matters to them for this conversation to be most successful. And so I think it's important to lead with the fact once you've made that connection that they matter.

Stephanie Goss:
Right now that's a potential. They could matter to you, but you're not even coworkers yet. So you can't say, “You know, matter to me, I care about you.” You could say it, but it's going to come off as false if you don't have that relationship. So you have to take the time to connect to them and then you have to lead with the why, which I think is a pretty obvious one. And you said it really well. You don't want people to burn out. None of us want our colleagues to burn out. And so, you can talk about that in so many different ways, but you have to be able to make that connection.

Stephanie Goss:
And for me, the second piece of how do you approach it, comes with the in-between because getting to the place where you have the connection to them, that's going to take time. You have to build the relationship, you have to get to know each other. And there are things that you can do to build relationships more quickly. But it's still going to take getting to know each other in a little bit of time.

Stephanie Goss:
Let's just hallucinate and say that you're really good at building relationships. You got to work with them, I would think for at least probably a few weeks before you could start to maybe even broach the subject. And so before-

Dr. Andy Roark:
Before you even start to needle along, yeah.

Stephanie Goss:
What do you do in those first couple of weeks while you're doing that? And so to me, the answer there goes, okay, you could lead by example. So if you've decided that this is the job you're going to take for whatever the reasons are, you don't have to work the same way that they are. You can lead by example. You can have a conversation with that technician and say, “Hey, I want to leverage your skills, I want to utilize you more. So when we work together I would like to work in this way. Is that okay with you? How does that work for you?”

Stephanie Goss:
You can then show them things and do things and try things. And say, “Hey guys, I've noticed that you do this this way. Tell me more about that because I'm used to doing it this way. And I would love to understand the why.”

Stephanie Goss:
You can start to poke at some of those things and lead by example, which goes directly to your point Andy, about the carpool line. Allie's going to do it her way, and that's okay. And you're going to be okay doing it your way. And Jacqueline's on board with that. And when she's with you, she'll hop out of the car two blocks away and be just fine. And when she's with Allie in the car, she's going to hop out of the car at the school's door, and she'll be fine with that too. It's that same thing with the rest of the team, the technician and the support staff. It's figuring out how do you lead by example while you're concurrently building those relationships I think.

Dr. Andy Roark:
Yeah. Okay, so I'm going to put a little framework on this. Okay, so we started off talking about what do we hope to accomplish? Where strategically are we trying to go? And now I think with the last thing you just said, we have switched over into that's a great idea, that's a great plan that we're trying to go. If we're taking this job, how do we tread water and not get sucked into the chaos that is here while we build that trust? And so I think you're exactly right. I think leading by example is a super positive thing, A good way to go.

Dr. Andy Roark:
As I said at the beginning, I think a lot of us underestimate how much power we have as a non-positional leader. Remember your positive reinforcement. It's so funny, people are like, “Is it okay for me to give feedback?”

Dr. Andy Roark:
And I'm like, positive feedback is always okay. No one is going to say, “How dare you praise me for being good at something. How dare you point out a success that I had and how impressed you were. How dare you?”

Dr. Andy Roark:
No one does that. It's just funny when we say “Can I give feedback?” What we mean is can I give negative feedback?

Stephanie Goss:
Right. Yes.

Dr. Andy Roark:
And that's how much we discount positive feedback is that when we say feedback we mean negative feedback. And I go, “No, you can a hundred percent see the things that you like and praise them and you can go ahead and start training your techs the way you want them to go, just by telling them what they do that you love and asking them if they'll do more of it. And telling them that how much of a difference it makes and say, ‘Hey I love that you do this. Could I make you a little request of you? When you do it this way, which is awesome. Would you be willing to make this modification or would you willing be to try it this way? Because I love what you're doing, and you would blow my mind if you did exactly what you're doing plus this one other step. Would you be willing to do that extra thing for me? It just makes a big difference.'”

Dr. Andy Roark:
And that's all positive, it's all grateful, it's all thank you stuff but man you can read with lead positive reinforcement. And the last thing that I say, and I think this because I think this is real important because I said I'm going to call a spade a spade here. And I don't want to hand wave away this or act like, “And then that's the answer.” Because that's often not how this goes. This is always hard.

Dr. Andy Roark:
The best thing that you can do, and I say this especially to this writer because they have indicated that they are a senior doctor. And I don't know how you do this when you're a young doctor. But if you've been in the game 10 years, 20 years, you have a pretty good idea of what your boundaries are, or you should. You should know what you're willing to do and what you're not willing to do, and how you're willing to be contacted on the weekends and how you're not willing to be contacted, or if you're willing to be contacted. You should know those things. How blood work is handled when on your days off and things like that. And so part of it is setting personal boundaries, if you want to set personal boundaries, you don't want to set them up when you're in the middle of a relationship, if you can help it. The best way to set personal boundaries is to set them up at the very beginning before … you know what I mean?

Stephanie Goss:
Yeah.

Dr. Andy Roark:
You set some boundaries before you go on your first date, and then they're a whole lot easier to enforce than trying to establish them later on in the relationship. And so being upfront about just asking the questions, it's not making demands. I would not be like, “Hey you're going to do this and you're going to do that.” But I would ask very pointed questions about, “How do you do this? And how do you do that? And if I wanted to have a technician with me to do this thing, could I have that and how would that be scheduled?” And it's just asking those questions.

Dr. Andy Roark:
So what's funny is a lot of people will say to me, “But Andy, what if I ask these questions and just sort of say, ‘Hey, I just need you to know I'm not going to come in on my day off.'”

Dr. Andy Roark:
And people go, “You would say that at a job interview?”

Dr. Andy Roark:
And I'm like, “You would.”

Dr. Andy Roark:
And they were like, “But what if you don't get the job?”

Dr. Andy Roark:
And I'm like, “But what if I do get it and they make me come in on my day off? I would much rather not get the job.”

Dr. Andy Roark:
I'll give you an example. So when I moved to Greenville, this has been a decade or more ago, I went to this practice and I was interviewing there and I really liked this practice. They were mixed animal practice, and I only do small animal. And they said, “Great.” They said, “We are mixed animal, and we a notice you don't do mixed animal.”

Dr. Andy Roark:
I said, “Yes, that's true.”

Dr. Andy Roark:
And they said, “Well would you be willing to take call? Because in order to have mixed animal, we do take call and the other doctors all take it. And so, you would be seeing mixed animal on call.”

Dr. Andy Roark:
And I knew that I was doing… I mean I was already traveling and speaking and doing all these things and I had a young family. “Guys, the truth is, and no shade on anybody. I'm not taking call. I'm just not.” And again, I don't-

Stephanie Goss:
Yeah. That was a need for you.

Dr. Andy Roark:
Exactly right. That's just where I was. And so I just said no. I said, “I would like to be here, I think this is great. I don't do mixed animal, and so I would not be able to be on call. And I totally understand if that doesn't work for you guys, but I just need to be honest upfront about what I need.”

Dr. Andy Roark:
And they still hired me. And whenever it came up, “Why doesn't Roark take call?”

Dr. Andy Roark:
I said, “Like I said at the job interview, that I'm not doing it. And I have always said that and that was the deal when I came on.”

Dr. Andy Roark:
And after a year or so, our clinic quit taking call. We quit doing mixed animal. We quit taking call. I put that forward. It's because I wanted that job. I wanted that job. And every instinct in me was, “Tell them you'll do it. Just tell them that you'll do it. You'll figure it out. You'll shadow another doctor and get it down enough.”

Dr. Andy Roark:
And it just was me saying, “No, no, I'm not going to do this and I'll go find another job if I have to. And I understand if it doesn't work. If you guys are going to be resentful because I don't take call then don't hire me, because I don't want to be in a place where I'm going to be resented. But I'm just going to be open with you about what I want to do.”

Dr. Andy Roark:
So anyway, I put that forward as far as personal boundaries, the more of these things that you can set up, not in a jerk way, not in a make demand way. Ask questions so that you can open up the conversation and just say, “Hey, this is really where my lines are. This is really what I need.” And if they say they're not going to hire you because you are not willing to dance in the streets of CrazyTown, then move on.

Stephanie Goss:
You dodged a bullet.

Dr. Andy Roark:
You dodged a bullet. Yeah, you just did.

Stephanie Goss:
And that's the hard part, right? Is that, I get the sense from our writer that they may end up be in a position where they feel like they don't have another choice. And that's okay. Sometimes just calling that spade a spade and saying, “Look, right this second, I don't have a choice. So if that's the case, how can I make the best out of this situation?”

Stephanie Goss:
And so you could have looked at that and said, “Right now I need this job. It feels like it fits. I will agree, concede, do on call in the short term, and in the back of my head I know I'm going into this knowing that this is not going to work for me long term.” You could have done that.

Stephanie Goss:
The other choice that our writer has is if they're back at… And sometimes that's okay. You guys, we're humans. Sometimes life throws curve balls at us. And sometimes we are choosing between the lesser of two evils and sometimes that's okay. It is okay to look at a job and look at it with that level of impermanence and say, “Right now, while I have parents who are dealing with terminal illness and I need to be right near them for the next year, I am okay making that sacrifice.” That is an okay thing to say. And that's a personal thing to have to decide.

Stephanie Goss:
If your back is not up against the wall, that is where it goes back to that do your homework. If there are things that matter to you as a doctor when it comes to being a technician, if you're like, “I don't feel comfortable doing these things. I don't have the skillset to do these things,” you need to be asking those questions upfront.

Stephanie Goss:
And I love that you said during the interview process, Andy, because too many people wait until they've accepted the job and then start asking those questions. And then they're disappointed and frustrated. And so if there are boundary lines for you, especially because the questions that this doctor has is about being a technician, because the other doctors are working as a doctor and a tech because they're not utilizing the technician that they do have and their skill set. I would ask those questions as part of the investigative process during the interview.

Stephanie Goss:
“Do I have to answer on weekends when you call me? Can I take a tech and ask them to do these things with skills that I would expect them to have?”

Stephanie Goss:
I'm going to just give an example, if you're in a state where technicians can do dental extractions and you're a doctor who normally lets your texts do it, if they have that skillset, you should be asking that question. Because if their answer is hard no, you have to decide if that's a line in the sand boundary for you or not.

Stephanie Goss:
And to your point, it is far better to know what those things are, like on call, like answering your phone on the weekends, like not being able to utilize your techs to do the things that they're allowed to do by the state's law. Whatever those boundaries are, it's far easier to have those conversations before you get into it, than already signed the contract, not have your back be up against a wall, get two or three weeks in and be like, “This was the wrong choice.” Because you just wasted your own time, plus their time.

Dr. Andy Roark:
Yep. I completely agree. And again, some of that comes from experience. Being a doctor who has worked in a couple of places… And I don't even know if you can do that really well if you've worked in one place. I think you have to work in a couple places and be like, “Okay, let's see. I see general variances, these are the questions I want to ask.”

Stephanie Goss:
Yes.

Dr. Andy Roark:
But what I would say on the flip side is, it's funny, both doctors and practices have this twisted idea that the point is to hire the other person and I want to hire them. And the reality is no, you want to understand the other person, and make sure it's a good fit.

Dr. Andy Roark:
And so I think that a good practice asks those questions. Because it doesn't benefit anyone to get someone hired and then have them be angry or resentful or to refuse to play the game. And so if you are interviewing a young doctor, you should say, “Hey, just so you know, this is how we communicate with doctors on their day off. Or this is the level of communication we expect with doctors when they're not in the hospital.” [inaudible 00:46:17]

Stephanie Goss:
How do you feel about that?

Dr. Andy Roark:
Exactly right. And people go, “Oh my god. Andy, you ask them that?”

Dr. Andy Roark:
I would say, “Yeah, because I sure as heck rather find out if we have a problem now than when they're board.”

Dr. Andy Roark:
And again, there's a lot of people who are so focused on getting a doctor hired that they don't want to ask questions they might not like the answer to. And they promise the moon to the doctors. And then ultimately, I don't know how that ends other than-

Stephanie Goss:
Not, Well

Dr. Andy Roark:
Not well. But I swear to God-

Stephanie Goss:
I tell you [inaudible 00:46:46].

Dr. Andy Roark:
Yeah, exactly. But you see what I'm saying though, right?

Stephanie Goss:
Yes.

Dr. Andy Roark:
Those practices are out there and I go, how do you think this is going to end? I don't know.

Stephanie Goss:
That's the most powerful lesson I learned in interviewing as a manager. And what you're talking about, Andy, there's a great story about the guy who founded Zappos and his cultural belief. The idea was he would pay people during the interview and onboarding process to not take the job. And I remember learning that story and I remember the first time I heard it and I thought, that's like you're crazy. Why would you pay people to not take your job? Aren't you trying to get people?

Stephanie Goss:
And his belief, and the culture that he was creating at the company was, “No, look, we want to know who we are and we want to find people that are a fit for us.”

Stephanie Goss:
And I will tell you guys, that is the most powerful lesson that I ever learned as a manager when it comes to interviewing. Because the reality is my interview process now is dramatically different than it was when I started out as a manager, as a result of learning that, and some painful lessons by making wrong hires along the way or giving into that, “Oh my God, I need a body in a seat and so let me just hire somebody.”

Stephanie Goss:
And every single time I regretted it. And now I have no problem asking those questions during the interview process. And I love teaching. Because to your point Andy, it's hard to learn that if you don't have the perspective of having worked in multiple places. Because the grass is always greener, you don't know what's happening on the other side of the fence.

Stephanie Goss:
And I love working with vet students and talking to them about, “Look, these are questions that they should ask you, but if they're not asking you the question you need to ask them. Because it's just as much about finding the right fit for you as it is for them trying to find the right fit for themselves as a clinic.”

Stephanie Goss:
And so asking those questions, I would far rather go through an interview process now as a manager and have somebody say to me, “Thank you for your time. I don't think this is the right fit for me.” And I have designed my interview process to be supportive of that, because I would rather have that than have somebody take the job, not have it be the right fit for them, and go to lunch the second day and never come back.

Dr. Andy Roark:
Yeah, no, I completely agree. I think that's a great analogy. Tony Shay, I think his name was. And he would offer people $5,000. I can't remember if it was to not take the job or if it was that 90 days to quit, it was one of the two.

Stephanie Goss:
To not take the job I think.

Dr. Andy Roark:
To not take the job. Yeah. Anyway, no, I'm on board.

Dr. Andy Roark:
So anyway, that's it. The big things to come back around to are, it's not impossible to go into the situation. It is very hard. And I just want to be upfront about that. If you're going to do it, set a plan that involves change over time. Realistic expectations. Protect your peace. Just set good personal boundaries for yourself so you don't get sucked up into this. Get in there, start meeting people, figuring out what they care about. Start building trust and ask them about what's important to them and why they do things the way that they do. And then that's going to give you the best opportunity to have these conversations and to make some changes. That's all I got. Stephanie. Anything to add to that?

Stephanie Goss:
No, I love it. That's it. Hopefully, this was one of those ones where the trip to Camp Tough Love wasn't too painful. But, this is another Camp Tough Love, because I think as our writer gave us the answer in their questions. You can impact change, but you cannot force this to happen.

Dr. Andy Roark:
Well if nothing else in this episode, I came up with the phrase dancing on the streets of Crazy Town, which I'm sorry, I heard that coming out of my own mouth and I'm like, “This is gold. I'm going to protect my peace from people dancing on the streets of Crazy Town.”

Stephanie Goss:
I love it. Have a great week, everybody. Take care.

Dr. Andy Roark:
See ya everybody.

Stephanie Goss:
Hey friends. Have you been over the website lately to check out all the fun and exciting things that are coming from the Uncharted veterinary team? If not, you should stop right now and head over there, because we have got some awesome stuff coming late summer and into the fall and winter. And I want you to be there with us.

Stephanie Goss:
We have our Get Shit Done Conference coming in the fall, that is happening in October. Before that, we've got a workshop coming in September from my dear friend, Dr. Phil Richmond. He's going to be talking about avoiding toxic teams, how to create psychological safety in our practices.

Stephanie Goss:
We've got the amazing and wonderful technician, Melissa Entrekin, who is leading a workshop in October about leveraging technicians, making practice less stressful for you, them, and your patients, and all kinds of other fantastic things you are not going to want to miss out on.

Stephanie Goss:
So, if you haven't been over there lately, head on over to unchartedvet.com. You can hit forward slash events if you want to go straight to the events page, but that will show you everything that is coming. And remember, if you are an Uncharted member, your membership gets you access to all of these workshops that we do on a regular basis for free.

Stephanie Goss:
And if you are not currently a member, you can check out the membership information, because it will save you big bucks throughout the year on accessing all of the workshops and it scores you access to the conferences when we have them, like Get Shit Done, for less money. That's right. Get a discount. And who doesn't love a good discount. Thanks so much for listening, guys. We'll see you soon.

Written by Dustin Bays · Categorized: Blog, Podcast · Tagged: doctor

Sep 14 2022

I Tried To Unplug On Vacation… and Failed

Uncharted Podcast Episode 195 Cover Image

This Week on the Uncharted Podcast…

Stephanie Goss has gone rogue! She invited Tyler Grogan, Veterinary Technician and Uncharted Social Media Goddess as well as Eric Garcia, Marketing and Social Media genius/guru of Simply Done Tech onto the podcast. Fair warning – when Stephanie gets to have dear friends on the podcast, shenanigans ensue and this week is no exception. You may have heard Eric lecture or write about a topic near and dear to his heart – #unplugging. If you haven't heard about it, you are definitely in for a treat. Stephanie and Tyler were both inspired by Eric's invitation to veterinary medicine to unplug from social media and technology and lean into being present for periods of time in your life. All three of them lined up time this summer and this episode is their get-together to discuss what went wrong, where they struggled the most, what went perfectly right, and whether they will do it again. You all be the judge – let's get into this.

PS – As mentioned in the episode, you can check out Bored and Brilliant. All things Eric has written on unplugging can be found here https://ericgarciafl.com/unplugged/

Uncharted Veterinary Podcast · UVP – 195 – I Tried To Unplug On Vacation… and Failed

Got a question for the mailbag? Submit it here: unchartedvet.com/mailbag

You can also listen to the episode on Apple Podcasts, Spotify, Google Podcasts, Amazon Music or wherever you get your podcasts.


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Thank you to our sponsors! To learn more about this week's sponsor, GuardianVets, check out their website HERE.


Upcoming Events

Get Sh*t Done Shorthanded Virtual Veterinary Conference

This 3-day live, interactive virtual conference features a customizable learning journey for practice leaders who are tired of being overwhelmed and want to get their practice back under control. Explore how you’re working, isolate challenges, diagnose pain points, share best practices and pull together a sustainable plan to overcome obstacles.

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While Uncharted Membership is always encouraged, you DO NOT have to be a member to join us for GSD! Non-members, here’s your chance to see what all the buzz is about and get a taste of the Uncharted experience.


Episode Transcript

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This podcast transcript is made possible thanks to a generous gift from Banfield Pet Hospital, which is striving to increase accessibility and inclusivity across the veterinary profession. Click here to learn more about Equity, Inclusion & Diversity at Banfield.

Andy Roark:

Hey, Stephanie Goss. Do you got second to talk about Guardian Vets?

Stephanie Goss:

Yeah. Whatever you want to talk about.

Andy Roark:

Man, I hear from people all the time that are overwhelmed because the phones never stop ringing. And I'm sure you hear from these people as well. Our caseload is blowing up, and the doctors are busy, and the phones just don't stop.

Stephanie Goss:

They never stop. That is a true story.

Andy Roark:

I'm amazed by how few veterinarians know about Guardian Vets. This is a service where you have registered technicians who can jump in virtually and help you on the phones. You can flip the switch and Guardian Vets can jump in and take some of the load off the front desk and they can handle your clients and get them booked for your appointments and give them support. And it really is a godsend.

Stephanie Goss:

Pre-pandemic, it was amazing to me how many people hadn't heard about it for after-hours call help. But at this point, I can't believe how many people don't realize that they are offering help during the daytime as well, which I would think right now is a huge benefit to practices because everybody is shorthanded. Everybody is drowning in phone calls. And so we talk about it. We've talked about Guardian Vets a lot on the podcast and every time we do, we always get somebody who says, what is that?

Andy Roark:

Guys, if you're not familiar with Guardian Vets, if you think that you could use some help on the phones or up at the front desk, check them out. It's Guardianvets.com. And if you mention our podcast, me and Stephanie Goss, you get a month free. So check it out, guardian vets.com.

Stephanie Goss:

Hey everybody. I am Stephanie Goss. And this is another episode of the Uncharted Podcast. I have got an intro coming to you as part of the episode because I am being joined today by some very special guests. This is a very special episode for me. It is the subject that is very recently near and dear to my heart. It is near and dear and a bit of a passion project for one of our guests and is something that our third guest experienced along with me this summer. We are talking about unplugging. Let's get into it.

Andy Roark:

And now the Uncharted Podcast.

Stephanie Goss:

Hey everybody. Welcome back to the Uncharted Podcast. I am Stephanie Goss. And today I am joined by two of my favorite people in the whole wide world. I have my fellow teammate, Tyler Grogan from the Uncharted team. Tyler is a veterinary technician. She is a social media mastermind, marketing guru in training and an aesthetic genius. Tyler brings you all of the things that are beautiful as far as Uncharted goes. And we are also joined by my dear friend, Eric Garcia, who is a marketing guru and social media genius. He's not here to talk with us about any of that today. The three of us are here today because we are going to talk about one of Eric's passion projects, which is unplugging. Welcome to the podcast, you guys. Hi.

Eric:

Hi. It's so good to be here.

Tyler Grogan:

Hey, Stephanie.

Stephanie Goss:

Hi. I am so glad you guys are here for our listeners. This is going to be an episode filled with giggles and laughter because we have literally been talking for the last few minutes, getting ready to start recording. And I have already cried with laughter, so be prepared. This will have even more shenanigans than Andy and I's normal episodes, and I appreciate every bit of it.

Eric:

I'm excited for it.

Tyler Grogan:

I have no idea what to expect.

Stephanie Goss:

Poor Tyler. So those of you guys who listened to the podcast regularly, poor Tyler got voluntold for this. She was listening to an episode for her job trying to pull quotes out to post the social media quote and heard me say, oh yeah, by the way, we're going to have an episode upcoming with Eric, and Tyler's going to be on with us. And she was like, I'm sorry, I'm what?

Tyler Grogan:

I was like, that's a great idea. I'm so glad that I knew that it was happening, but I guess I'll see you guys on the podcast soon. And here we are, the genius of Stephanie Goss.

Stephanie Goss:

Eric said before we were recording, that's probably your style and he's not wrong.

Eric:

It is. Totally is. That's a hundred percent Stephanie Goss.

Stephanie Goss:

If you were ever wondering what it was like to work with Stephanie Goss, that's a preview ball and told. But we are here. I am super excited for this episode. So Eric, tell us a little bit about unplugging and how you got there. You talk about this a lot. So a lot of people may have heard it, but kind of give us the origin story.

Eric:

Yeah, so the origin story actually started about nine years ago, I was reading fast and company, and there was this guy who was talking about how he spent a whole 24 hours without technology. He was talking about the effects that he had when he did it and how he was able to.

Stephanie Goss:

Did his palms sweat? Was he shaking?

Eric:

Believe it or not, from the article he actually did very well enough to the point where it didn't scare me away.

Stephanie Goss:

Okay, fair.

Eric:

I think you're starting to share some of your perspective, which I'm very curious, and I have a prediction about how your experience went. He did it for a day and he talked about how amazing it was. I challenged myself to do it for 10 days because I thought if I'm going to do something, I'm not going to do it small. I'm going to-

Stephanie Goss:

Go big or go home.

Eric:

Exactly. And it came at a time where I was just experiencing this fatigue from constant connectivity. I think a lot of people don't realize how much of a distraction email, text messaging, social media, our fricking phone and all of the technology around us actually is in our day to day lives. It causes stress, anxiety, and I'm not someone who is normally an anxious person. I'm not someone who normally becomes stressed easily. I started feeling all of these symptoms. And when I read his article, it really opened my eyes that maybe this is something that I could benefit from. It really hit home because that prior year I had the opportunity to go to Europe for just vacation first time ever. And I remember we went to France, we saw the Eiffel Tower. It's like this magical moment. But the moments leading up to that were filled with checking my email, being on social media and consuming a whole bunch of content that ultimately kind of carried into my experience and my vacation.

Eric:

I think a lot of times we don't realize that when we're on vacation, we consume content on social media that doesn't necessarily always make us feel good. We will get an email maybe about a problem that's going on at work about a new project that landed on your plate. And here you are supposed to be in this moment. For me, it was supposed to be enjoying this beautiful Eiffel Tower, but I couldn't stop thinking about those things that were distracting me prior to. And so I said, I'm not going to let this happen anymore. And so I decided to take 10 days of unplugged, which unplugged to me has there's dual benefit to me, it's not just unplugging from technology, which is perhaps the biggest part of it, but it's also to unplug from work and to have conscious efforts where you're saying, I'm going to truly enjoy myself. I'm not going to be tied to work. I'm not going to answer emails, text messages and things like that. And so I did it and I did it for a whole 10 days, and it was amazing.

Stephanie Goss:

That's so freaking impressive because that's like zero to 900.

Eric:

Yeah. 100%, ten days. It is, but it's amazing.

Tyler Grogan:

What you said about how there's a couple different components to you of what unplugging means, which was unplugging from technology in general and then unplugging from work, that was something that Stephanie and I, I think we both did seven days where we tried to do seven days of unplugging. And right from the get go, my first question was, well, wait a minute, what does that mean? Like defining what it was and from what your experience was, it sounds like you really completely unplugged, like weren't texting, weren't checking email. Were you communicating with people on the phone? What's the level of unplugged from technology that you did?

Eric:

Tyler, I'm actually really happy you asked that question and shared that because I think sometimes I forget to define what it actually means. I'll kind of share with you how my thought process has evolved since I started originally, and it still rings true to today. Unplugging means you're not sending text messages. You're not on social media. You're not going online on websites and surfing. You're not doing YouTube, anything like that. For me, the exception was that I would use my phone to listen to music. Everyone knows music transports you to wherever you want it to go and to take you. And so music was a big part of it, but my phone was always in airplane mode in the beginning years of it.

Eric:

For example, my mom watches my dog. So she knew where I was going to be at to be able to get a hold of me. And so for me, unplugging was just no technology at all from your phone mostly and iPads and things, don't try to get creative with it.

Stephanie Goss:

He's looking at me, you guys. He knows about the iPad stash in my bag.

Eric:

From this phone, but I can still use this phone. So not anything like that. Don't try to get creative. So I was very staunch on saying that if you're unplugging, you've got to do it like that, and that's the only way. And I felt that way for years. And I still feel that you have to truly unplug by doing that for a certain period of time, Jay Sheti who has this great podcast and great guy that really kind of gets into the mindset, very positive mental mindset, he talks about how you need to go through both extremes. I didn't really find this out until recently. And I thought he'd really eloquently put it together to say that you have to experience both extremes. So you have to experience the extreme of constant connectivity, right? So all the messages from all the things, and then to experience the complete opposite extreme, to be able to then find that balance between the two. So for me it was that one extreme, and I would bounce between the two extremes.

Eric:

Where my thought processes evolved is I've had friends tell me, well, it doesn't just have to be that. I've had friends tell me that maybe it's just selectively choosing what you want to unplug from. So if you think you have a toxic relationship with social media, then maybe unplugging for you would be not going on Facebook or Instagram, maybe it's unplugging from email or whatever it is that you want to try to escape. So I'm fine with that. And I call that unplugged moments where you have periods of time throughout the day or on the weekend where you do that. But I think to truly harness the benefit of it, it's just nothing. All of it goes away.

Stephanie Goss:

So, Tyler, tell us a little bit about your experience this summer. So both of us had known about Eric's idea from an industry perspective in how toxic social media can be and just how connected we are. And both of us had for different personal reasons had talked about, okay, let's make this the summer of challenge, and let's do this. And so, Tyler, tell us a little bit about how you came to your unplug journey this summer.

Tyler Grogan:

Sure. Right before I was about to travel to Canada to speak at a conference there and spend some time with my friend Saye that you guys probably know from Uncharted and beyond, but we were going to go to explore the national parks there. I had basically a three week trip planned to Canada. I saw Eric's post on Instagram. It was like, hey, guys, I'm unplugging for the next month. And I was like this might be the opportunity to try this. And so I messaged him and was like, I'm going to do this for a week. And he was like, okay, let know how it goes. I was like, okay, I will. Well, then I hear Stephanie later on the podcast right before I leave.

Stephanie Goss:

You can't put something like that out publicly and post on Instagram and then not expect me to jump on that and be like, oh yeah, okay, you're voluntold. That was the moment. Just in case there was any doubt. I saw the message on Instagram from Tyler and was like voluntold, done, over with.

Tyler Grogan:

So I set myself up for that. But anyway, so right before I was about to leave, I saw that and I was like, okay, well now I really have to do this. I said, I'm doing it. I have to do it. So my plan was that I was speaking at a conference. So I wanted to share about that experience while I was doing that but then right after we were going to travel to the national parks, and I already knew I was going to have limited connectivity just because of where I was going to be. I was only going to be with Saye, and that was going to be about four days and then three days following in Ottawa with her. And so I decided that was the week.

Tyler Grogan:

So, much to my dismay, when I got to our Airbnb in Yoho National Park in a small town of 200 people called Field, I found out they had fantastic wifi. And I was like, oh, okay, well, this takes away some of the barrier for me to be using technology, but I'm going to power through. I had a really interesting experience with it because like it kind of came in phases. So the first few days we were very like, we're going to be out hiking. When you're out hiking, obviously you're not on your phone, but right from the beginning, I was like, but my camera is on my phone and we need the GPS on my phone to get to the places we're going to go hiking, and we need music because we're going to be in the car for a really long time. And I've got to check on my cats. And I've got to make sure that the person we're meeting in a few days knows where we're going to meet. And I'm like, oh my gosh, how am I going to do this?

Tyler Grogan:

I was like, logistically, how am I going to actually do this? And so I had this conversation with Saye, I was like, look, I have to do this. I've been told, I'm doing a podcast. I have to do this. So how are we going to make this work? And she's like, okay, in classic Saye fashion. She was like how are we going to define success of you doing this? I was like, this is some coaching. I like it. And so I have notes that I wrote down. I'm like, what are the rules? And I was like, no social media and no email. Before I left, Ron, our executive director disconnected me from Slack, which was incredibly helpful. It was very easy for me to go and just in my kind of like almost automated motion, I realized click on the different icons of social media or of Slack just to open, and it almost was like an unconscious thing.

Stephanie Goss:

Muscle memory.

Tyler Grogan:

I removed the icons from the homepage and Slack, the first time I tried to open it, inevitably, even though I said, I'm not going to do this, the first time I tried to open it, it was like, you can't do this because you're not even-

Stephanie Goss:

Access denied.

Eric:

I love it.

Tyler Grogan:

I was like, oh, that's good.

Eric:

Go Ron.

Tyler Grogan:

There were a few phases where like I could go into ad nauseum amount of detail. But I think the first, really big question that came to mind was like, what are the rules? That's why I asked, what does unplugging actually mean? Because to me, I was like, if I'm not completely unplugged from technology, then I failed unplugging. But the reality was like, I actually needed the tech. I felt like I needed it, and maybe we could have found ways around it. But I felt like I needed the technology for a significant number of reasons that I was like even traveling outside of my normal day to day, this is going to be really difficult.

Stephanie Goss:

You and I talked about, okay, you're using… Eric was doubled over dying in laughter as Tyler was describing what she's using her phone for. But it's true. Tyler and I had this whole conversation about, we have these computers, like it's more than just a phone, right? So we have these computers in our hands. And we don't think at first glance about all of the ways that it's interconnected. And so Tyler and I had this conversation about, well, I'm taking pictures with my phone, and I don't want to disconnect from that because I want to be able to capture moments and much more intentional moments, I think, than normal. Tyler and I had some conversation about how it forced her to think about how often she's using it for that and what she's capturing versus like, oh, let me just selfie.

Stephanie Goss:

When we think about let's do it to post on social media, we don't think about it with the same level of thought. I think that we think about it when we're looking at it as this is my camera. I'm not lugging camera equipment with me. This is my camera. I'm trying to capture this moment. And it's hilarious to me because as Tyler and I were having this whole conversation about what we each did, Eric, you're going to laugh, neither one of us thought about airplane mode. Both of us were just like we… This is our moment of there's a light switch, dummy, and you just flick it on and off. Neither of us thought about airplane mode. And we both were just like, what are the rules?

Stephanie Goss:

Like it's funny because both of our heads went to what are the rules? How do we define this? We were like, let's channel Eric. What would the rules be? And so when we had the conversation afterwards, Tyler and I were both like, we have so many questions for Eric about what are the rules and how do you define it? Because neither one of us thought, oh, that one button does all of the things. But to Tyler's point, she needed GPS. So there are pieces of it. And that was one of the questions we had for you because you and I have had that conversation, Eric, about using your phone to use Pandora stream music or whatever.

Stephanie Goss:

And I think that was part of the big picture thought for me this time was what am I going to try and use my phone for? And figuring out like Tyler, are there hacks and easy things that I can do to make my phone more restrictive so I don't just muscle memory hit that button and be like, oh, let me text or let me send a Slack message to everybody? And still be able to access the pieces of technology that don't count yeah or are needed to your point.

Eric:

I'm sweating because this is just so funny, and I feel like I've led you to failure.

Stephanie Goss:

Let's be clear, you're sweating before I even tell my story.

Eric:

I'm excited. This is like-

Stephanie Goss:

Also, let's be clear, you have not failed. You have not failed us. In fact, that's part of why we wanted to do this podcast because-

Eric:

This is great.

Stephanie Goss:

… we had conversations with you, both of us individually, before we did the thing and asked you for input and guidance like, hey, we're going to do this thing because both Tyler and I recognized one of the core things for Uncharted is, look, if you don't have a partner and somebody to help keep you accountable, it doesn't actually happen. And so Tyler and I both recognize we need accountability partners, and so we approached it from different perspectives, right? For Tyler, one of her accountability partners was having the conversation with you and trying to figure out what are some of the rules and then continuing that conversation with Saye and people who she was going to spend time with. But also one of the accountability partners for her was Ron. How do I unplug from work? And I approached that in a very different way, which is part of my failure.

Stephanie Goss:

But I also had a conversation with you about like, look, let's get real. Eric knows me very, very well. For those of you who have not heard this story, Eric and I met and really started our friendship probably about six years ago when we were at Fetch in San Diego. And I actually went there so that you and I could sit down and have some conversation about social media. But at Fetch, you were doing a workshop on unplugging. And it was really funny because I was still in practice, and I was very active on social media at the time. And one of the things that I had volunteered for was live tweeting the conference.

Stephanie Goss:

And so I find myself sitting in Eric's lecture about how to unplug, and I'm literally like sitting there with my phone in my hand thinking I have this assignment, there's this thing I'm supposed to do, and I'm in this class telling me not to do the thing. And I was sitting there and my palms were literally sweating. And I put my phone in my back pocket and thought, okay, if I sit on my phone, maybe I can actually listen to him. I caught myself in the first five minutes taking out my phone to repeat something on social media that Eric had said, because I thought it was great. But then I was like, dude, I'm not actually even listening to this, and so I was really trying. And so I literally put my phone in my back pocket and like leaned over to one side so I was sitting on it.

Eric:

You did well.

Stephanie Goss:

My hands were sweating, but I made it. It was like a 50 minute lecture, and I think I made it through like 35 minutes without touching my phone. And that was the first time. But I'll be honest and candid with you guys. That was probably the first time in I don't know how long that I went 30 minutes without the phone being in constant reach because I recognized in that and then in followup thought and work on myself that I have an addiction to my phone, and it is a very powerful one. And when I started looking at my own life and recognizing I am using it for good things, I am capturing my kids' childhood, I'm capturing moments, but I'm also missing a lot of things because of what I'm doing with my phone. And so that led Eric and I on our friendship journey about sharing this also recognizing that I have been in long term recovery for a very long time and recognizing that's one step at a time.

Stephanie Goss:

For me, I cannot go zero to a hundred because I will fail. I have to take it in small bite size pieces. And so that was the first step that day recognizing I have a problem and then starting to work on it. And now six years later, it's taken me six years, but six years later I was at the point this summer where I was like, I'm going to do it. I'm going to actually unplug for days on end. And unlike Tyler, I was like, I can't go to seven days, but my family had a trip planned, camping. We were going to kind of be out in the middle of nowhere. So like Tyler, I thought, okay, here's a physical barrier to being able to get online. Also like Tyler, I get there and discover, hey, the whole world has wifi now.

Stephanie Goss:

And so we're camping with kids. We're not really that off the grid. So there's wifi where we were. But my thought was, okay, I can do this. We were going to be there for four days. And I thought three nights, four days, I can do that. That feels like a sustainable amount of time for me. I had very mixed results. Not going to lie. I'm going to tell you guys, Tyler probably earned a B plus on her unplugging. I don't know how she graded herself.

Eric:

We're grading now, okay?

Stephanie Goss:

I would say she probably earned herself an A minus, B plus. She did a really good job. I was like, these are the things. I wouldn't say that I got an F, because I did ultimately unplug for two days. I would say a D minus was where I landed.

Eric:

I'm curious about that. Tyler, why would you grade yourself a B plus?

Tyler Grogan:

Those were not my words.

Stephanie Goss:

How would you grade yourself, Tyler?

Eric:

Yeah. How would you grade yourself?

Tyler Grogan:

I think I would've given myself probably like a C minus on unplugging.

Eric:

Let me reframe something and then see if this changes how you grade yourself. So unplugging is mostly about constant distractions. So constant distraction would be social media, would be texting, would be email, would be those things that we interact with consistently. There are exceptions, using GPS isn't breaking the rule, right? I've been places where I've had to take it off of airplane mode to turn it on for GPS. Admittedly, I've had places where I've gone because I was going somewhere on vacation and I had to message the guy’s Airbnb. You can do those things, it's what you can't do is you can't, you kind of start to fall out of it when you go on social media or you take a peek at email or when you see a text message or thankfully you were disconnected from Slack, or if you went onto Slack. It's okay to use it to convenience you for those little situations. Or did you relapse when it came to work and social media? Where do you feel? Would that help you give yourself a better grade?

Tyler Grogan:

Well, yeah, let me elaborate a little. The work side of things, I was disconnected from Slack, and I absolutely was very conscientious not to check my work email. So I feel like that was an A plus, like work disconnect was an A plus. I felt the outcome of that when I got back. I was able to do that for that entire trip, disconnect from work. And I came back feeling recharged and ready to get back to work. So that was definitely A plus.

Eric:

Can I just quickly jump in on that? I think what Ron did well, and I think a big lesson to take away from here is that Ron took the initiative of disconnecting you from Slack. I think as a leader… Wait, did that not happen? Did you ask him to?

Tyler Grogan:

I'm laughing because Stephanie and I had two different experiences with that because Ron, as a leader did succeed but also did ask us if we were okay with us being disconnected. The first day I had to answer, I knew I had one email for work that I needed to pay attention for before my trip started. And I answered it. He saw me answer the email, and he messaged me immediately and was like, I am going to disconnect your work email. And I was like, no, you don't have to do that. It's okay. I knew this one thing was coming. I promise I won't do it again. But, Stephanie, when she was asked, gave a much different answer than what I said.

Stephanie Goss:

So it's funny. This was really part of what I was curious to talk through with you, Eric. I run everything for my calendar and my whole life through my work calendar. Better or for worse, my work calendar is where I keep all of the info. And so like Tyler, I also did some preparation and was like, okay, and I told the team I'm going to go, I'm going to unplug. And I thought that I set myself up for success in that I had the autoresponder on. I had been telling people, I think about your basic rules, you communicate ahead of time, you let people know, you put on your auto message, so people know that it's coming. I did all of those things. And then for me, my plan was I have a couple of days where I'm going to be somewhere else, but I'm going to be working remotely, and then I'm going to unplug and I'm going to go.

Stephanie Goss:

I worked those days, and I reminded everybody, hey, starting this day, I'm going to unplug, I'm going to do the thing. We didn't have the conversation about Slack or any of that. And I actually am kind of glad because my immediate gut response was I don't handle that loss of control. Even if it was my boss, if someone told me I'm going to take this away from you, that would have had a visceral response. I would not have felt good about the experience because I wouldn't have felt like I was an active partner in it. If it was a discussion about like, how would you like to do this? I think that I would've been more open to that. And that was part of what Tyler and I were talking about.

Stephanie Goss:

Because Ron was like, hey, this worked out so great for Tyler, maybe this should be our company response moving forward. And several members of the team were just like, absolutely not. We will lose our shit if you tell us that you're going to do these things. And so it was a conversation about how do we come up with rules that support each other as a team? So my immediate gut response was that. I recognize that that's part of the addict talking is that I need to be in control here.

Eric:

A big part of the addict talking, yeah.

Stephanie Goss:

And so I do recognize that. We'll come back to that. Anyway, I set myself up. I did what I thought was the prep work to be like, I'm going to be gone. I had update meetings with everybody. I met with Andy right before I left. We ran through all of the things like this this is a sit rep, this is a status report, this is where everything is at. I'm going to hit the pause button. Everything will be fine for the four days. I've gotten everything to a place where I could drop off the face of the earth for four days and it should be fine.

Eric:

So real quick just on that point. You know you're unplugging.

Stephanie Goss:

Yes.

Eric:

You told everyone.

Stephanie Goss:

Yes.

Eric:

So why did you still feel the need to be this connected if you made the conscious effort to leave it behind?

Stephanie Goss:

Because for me, I knew because I was choosing not to remove… I was like, I'm not going to turn things off of my phone. I'm not going to… I knew the messages would still be coming. People are used to me having the instant response. And so for me it was like, hey, I'm going to go. But also I need you to understand that I'm serious about this. I'm really not going to not going to answer. Then I immediately failed.

Eric:

Yeah. And that's normal by the way. I mean, I don't ever expect anyone to come back from this the first time and either, A, love it, or even, B, have done an amazing job at it because it's an entirely different thing that you have likely never done in your entire life, except from before you started working and we relied on our parents and depending on that.

Stephanie Goss:

Yeah, when we had actual phones? And if you left the house, no one could find you for days on end, and it was fine.

Eric:

That's a very normal feeling. I think it's really important for people to recognize that that's a very normal feeling. But you're right, that response that you had is exactly the reason that you should continue to try to work on that. I feel that companies and practices should have very strict disconnect policies, and I think it would make people like you very anxious but I think at the end of the day, it would-

Stephanie Goss:

I took my Xanax before we recorded this, so I'm fine. We can talk about it.

Eric:

I wish we were all sitting down at a bar and having this conversation, but I think it's very important for the businesses that we work for to set those examples. For example, we have a very strict unplugged policy. When you're hired on board, there's an unplugged policy that you sign that says when you are out, you are out. Email gets turned off. Slack, all of that gets turned off because that employee is going to be a million times better when they come back and they weren't bothered at all.

Eric:

We don't purely do it because we want them to be better. We also do it to help them because not everyone can do it. And so I hear what you're saying, and I genuinely like the approach of, well, let's tailor it to that person, but I don't actually think that would be helping you in the long run.

Eric:

Because unplugging isn't about checking messages and triaging, that's not unplugging. That's just going to work and checking your email. Here's the reality, Stephanie. If I were in your situation, if I were quote/unquote unplugged, but I still triaged email, I would be in 100% your shoes. In fact, I had a similar situation happen. I had both extremes happen. I remember one time I came unplugged, this was a few years in, we had a brand new employee working for us. I came back, and as you can imagine, one of the reasons people don't unplug is because like there's millions of emails. I expected that. That is built into my unplug time. I come back, I spend a day and a half just doing email.

Eric:

This one year, and this was the most bizarre experience for me, and I learned to like it, but I didn't in that moment. I came back, I probably had easily 300 emails or whatever, and that employee responded to a majority of them because it redirects to that person to say you should go to-

Stephanie Goss:

If you need help, this is your person.

Eric:

Right. They were asking specific questions. Someone had a negative review. How do I respond? This person wasn't really hired on to do those things. They know what they're doing, but that's not what their job was. And so this person responded to everything. I came back, and I'm reading it. And I was like, I probably wouldn't have said it that way. And then I read some emails and I was like, wow, that was actually probably better than I could have said it. I remember when I was done, I'm not kidding you, I was probably caught up within two hours after being gone for over 10 days. I was like, I don't like this. I don't like this at all because you just did my job, and, yeah, you didn't do it in the way that I would have done it, but you really didn't do it in a way that was going to lead us to the company was going to crash.

Eric:

And I remember thinking like, oh, letting go of that control and letting someone step up to the plate and fail to learn from those failures actually ended up being one of the best things that could have happened because now that employee is the one who things are directed to, and I have the confidence knowing. And they know what they did wrong, and they know what they did really well. And so I think that's a very normal response though, and I know that letting go is hard, but I think slowly letting go… And I don't think maybe four days is probably the best thing for you right out of the gate. I think for some people, it works. I think, Stephanie, you just need to start with like a Saturday.

Stephanie Goss:

But I hear what you're saying, and I actually recognize that. And so for people who are like super control freaks, I recognize the addict in me says, don't take away that control. And that is actually what is needed. And so I do the work. I recognize that. So I would do it differently. And so for me, I felt like this is a total failure. And Tyler and I were having this conversation. And one of the questions we had for you is I said, I know Eric has policies, and I know that his company is set up that way now. And so the question Tyler and I had was, you jumped into this zero to 60 on a personal level, how do you then start to have those conversations with your team? Because I'm thinking about all of our listeners who are like, I would love to go. I mean, that was me as a practice manager. I would have loved to step away literally for a 12 hour shift and not get 19 text messages and phone calls.

Stephanie Goss:

How do you move in that direction so that you do have company policies, that you do have protocols, that you do have processes in place and still have buy in so it's not just me, Eric, as the business owner saying, this is how we're going to do it and you either take it or leave it, but how does the team be a part of that?

Stephanie Goss:

Because Tyler was like, well, this is what we did. And I was like, oh, I don't know if that would work for me. And I know other people on our team felt the same way. And so we were like, can we have a discussion about this? And maybe ultimately the decision is still, this is the policy and protocol, but everybody in order for there to be buy in, everybody needs to feel heard. Right? And so for me, as the manager mind was turning, I was like this is where we need to have the conversation with Eric about how do you get there as a leader? How do you start to have those conversations with your team? Because it's not easy.

Eric:

Yeah. I think it's really critical because this is what happens sometimes is people will say, well, can we have a copy of your policy? We'd love to institute it. And then they go back to their practice and then they just distribute it in their com boxes or by email. And they're like, hey, we now have this policy. That's obviously not how we should ever implement a policy. It's like a cell phone usage policy or social media policy. It's like, hey, I heard from this person. We shouldn't be using our phones on the clock sign this policy and it's like, well, hold on. So to that point, it's really important, I believe, to have a conversation with your team during a team meeting where you carve out ample amount of time to talk about, A, the benefits of saying, hey, listen, we value your mental health, it's extremely important. We want you to be able to leave work and enjoy life outside of work. It's to say that we're doing this to prioritize you and what we're going to do so you can relax is we're going to have redundancies in place.

Eric:

There are going be other doctors that are going to see your cases. There are going to be other technicians that are going to fill in shifts. And everyone's going to have a turn to where they will eventually be on vacation and we'll be able to do this and kind of explain the logic behind it. Talk about how it prioritizes the employees.

Eric:

I think this is funny because a lot of times practices are like, oh, we prioritize mental health and it's like, well great, but how do you do that? And this is one of the many examples of how you actually do that and how you actually say, well, we can say one thing, but here's how we're going to prove it. And then I think a big part of that conversation is to say, you might not like it, but we're doing this for you, and we're doing this for us, because you're going to be a better employee at the end of the day, and you will learn to enjoy a life outside of work. And I think what's dangerous though, and I can say this about the practice that I used to work at with peace and love, I even saw the person yesterday. I think where we start setting ourself up for failure is when we are accessible when we're on vacation. And the message that we're sending other people is to say, well, if I'm accessible on vacation and you can ask me questions, then you're going to be expected to do the same.

Eric:

And we kind of champion that. We're like, yeah, oh, you can do it, email me. I love work. It's not about that at all. It's about just-

Stephanie Goss:

I'm in the hospital, but you can message me anyways.

Eric:

But let's be real, that probably happens every single day. Right?

Stephanie Goss:

I say that because I've been that manager literally in the ER sending my team that message. It's fine. I have cell phone reception in the ER, just message me. It's fine.

Tyler Grogan:

My gosh.

Eric:

Oh gosh. Listen, now, part of that would be, I just don't want to focus on what I'm actually dealing with.

Stephanie Goss:

That's true.

Eric:

I can see validity in that, but yeah, I see where you're going.

Tyler Grogan:

Well-

Stephanie Goss:

But it is. Go ahead, Tyler.

Tyler Grogan:

Well, there's another piece of the conversation though, that I think that we didn't have as a team, which was, let's agree to put these things down until this person comes back. I see how you would feel saying, look, I need to pause this because I'm going to take a break. But when I come back, it's the first thing on my list. And then someone saying, oh, it's fine, I can definitely send that email. But then having a very important piece of information, like you said, not available to them and then something gets blundered while you're away, I can 100% see why that would be really hard to deal with.

Stephanie Goss:

And that was my first response, right? I was just like, I had this conversation with Andy. He knew that this was where things stood. Why didn't he tell you? You know what I mean? At first, I was mad at Andy because I was just like, dude, I handed this off to you. And then in further conversation to Tyler's point, it was about, we didn't have team agreements. And so the team was like, Ron said, no, Andy actually told us that. He said, you should wait until Stephanie gets back because this is her thing, and she's doing the thing. And so I was like, okay, immediately all the misplaced anger at Andy goes away. And he's like, but we were trying to help. And we just thought, oh, we'll just check it off and it'll be done and we can move on. And it was that learning lesson.

Eric:

What also kind of goes with that though is I believe that there's rarely anything that needs to be addressed right in that moment. Right? Continuity business will continue whether you're there or not, but there's rarely… That was a problem I had myself was I'll tell you for example one of the biggest challenges was I unplugged maybe a year ago. I don't know. The pandemic is kind of a blur. It was during the pandemic, and I was literally unplugging in between this massive project that I was working on with Royal Canin. I remember I was plugging back in hours before I was set to kick off this multiseries event being translated in seven different languages. Like it was this big thing, and I could have easily said, well, I don't want to. I'm not going to plug in until after this, but I did. I unplugged right in the middle of that.

Eric:

I did all of the most core things that I needed to do, but there was nothing that would've been urgent that was going to change the course of that project because it was already set in stone. And so I don't think that there's hardly ever anything. I think Stephanie kind of going back to this also reminds me of when, and I don't know if you remember this or not, if you were tweeting, but in that session then… What was Fetch called?

Stephanie Goss:

I was CVC then.

Eric:

CVC sorry. At that CVC conference-

Stephanie Goss:

We're dating ourselves because we're old.

Eric:

I know. We really are.

Stephanie Goss:

I had to reach for them like, oh wait, it's not CVC, it's Fetch. Let's call it by the right name. But it was CVC then.

Eric:

Yeah. I remember this veterinarian toward the end of the session, and she was crying and she was saying that she could never unplug because a pet owner, a client of hers, sent her a message on Facebook and was asking a question about her pet that was in some sort of emergency. This veterinarian who's a solo practitioner decided to unplug, take vacation, prioritize herself, not be online, not answer any questions. When she finally plugged back in and she checked on that pet owner, the dog had died and the owner said, well, it's your fault because I was waiting for a response from you. And she started crying and she said, I could never unplug again. And that was a really heartbreaking story because I've heard that numerous times since then, and I don't agree.

Eric:

I think it's easy for me to say because I'm not a veterinarian, but I don't agree because there are systems that can be put in place. There should be auto responders on Facebook that should link to the emergency clinic when you call. So there are things that you can do. And our dear friend, Megan Brashear, in the lecture that her and I give together on setting boundaries, she said, you're not the FBI. You're not that important. I don't care who you are. You're not that important. And there's nothing that needs to be done right in that instance.

Eric:

Now, it would be different if you were leaving for 30 days at a time, but what's really cool is there's also a book called No Rules Rules Netflix. For me, it was also a life changer because they talk about how there's no vacation policy and people can take as much vacation as they want, and they can do it at whatever time they want because they let people know… They set this expectation that you're not going to do it at a time where there's a million important things going on. You're going to find the right time and you're going to end those projects. And anything that comes in after that isn't going to be urgent. And I think about this is executives do this, all level employees, engineers, people who are responsible for the streaming, all of these employees will do this. And one of the cool things that Netflix does is that when they kick off their team meetings, if someone was on vacation, they actually put that employee on the spot and they say, hey, what'd you do? We want everyone to know what you did, and we want you share pictures.

Eric:

And even the executives will kick off a team meeting. And they're like, I was just in Fiji for five days and I loved it. And here's what I did. And they do that because they want other people to see that they can also do the same thing and they also should do the same thing. And so I really think it's important to kind of always keep that in back of mind. It's easier said than done, right? I mean, it's definitely easier said than done, but I think it takes practice, but it can definitely be done with the right practice.

Stephanie Goss:

It can. I will say I felt like I failed miserably. I had a meltdown. Jenn talked me off the ledge. I put my phone away for the remaining 48 hours of my unplug time. And I had a great time with the kids and my family and was like, okay. And I stopped. I didn't check email after that, because I was so upset. I didn't check email and I didn't set check Slack. I did a really good job of that. I used my phone for pictures and stuff like that, but I didn't post on social media. That was a hard and fast no go for me. I was like, I can't be on social, it's toxic.

Eric:

Awesome.

Stephanie Goss:

I did really good. I felt really good about it. It was like, okay, it was a little win. And then since then, I have had several… You were not wrong. Go take it one day at a time. And so that has been my challenge for myself, and I'm stretching it into longer, longer periods of time. So it's like can I spend the whole day, and can I really be present? For me, I've recognized that like the temptation of having the phone in my hand is huge and I've recognized, and this is part of the recovery process long term for myself, is recognizing that I am one of those people where the addiction tendencies are really strong and I can't have the temptations.

Stephanie Goss:

It's the same way with me with caffeine. If it's in the house in any format, it doesn't matter if I don't like it or not, I will consume it. And so for me it has been about that with my phone as well. It's actually been a benefit because I have leaned back into… I used to be an avid photographer and loved using my camera and had almost quit using my camera for years because I had my cell phone and the cameras on cell phones get better and better. And why wouldn't I use what's in my pocket. Right? And I don't have to lug gear. But the kids and I have been doing adventuring this summer, and I have picked that back up. For me it is about I have to leave it at home and it's making sure that if we go somewhere, I leave it in the car or I leave it in my purse, and I will catch myself.

Stephanie Goss:

If it's in my purse and the kids are doing something or they're playing with their friends, we just recently spent a day up at the lake, and they're in the water. I was sitting there drying off and was like, oh, just pull out my phone. I was like, I can't. I can't do it because the next thing you know I'm on social media and stuff like that. So for me, it's been a really painful, but good personal journey and recognizing I am so in awe of people like you and Tyler who were like, let's jump in and I'm going to do seven days or do 10 days. Also, part of why I wanted to do this was to say there are people listening and I see you.

Stephanie Goss:

I feel you because that was me. I couldn't make it through a 50 minute lecture the first time I met Eric, but here I am six years later, and I've made it for days now at a time, and I am working my way up. So the learning lesson for me was that I want to do what Tyler did. Maybe not in the same way that she did, but I want to go longer. I want to be able to do things. And so I'm working my way towards that. I think Tyler had a similar experience where it was like I went and some things went really, really well. And I gave her a really high grade on purpose because she's too hard on herself. And she did do things really well. And she also recognized… Tyler, I would love to hear from you, what are the things that you would want to do different next time, and how do we take our own personal experiences?

Stephanie Goss:

And to your point, Eric, how do we bring that into the company? And how do we start having those conversations as a team? Because we both independently and together recognize the impact that it had on us, but also the ripple effects of that experience on the rest of the team intentionally and unintentionally.

Tyler Grogan:

The other half of my grade was outside of the work piece. And this was where I had a lot of questions for Eric because things I would do differently, I was like, I don't really know how or why I would want to do this differently. And part of the experience on the personal side of unplugging, where like unplugging from technology completely was, what about the downtime? Because I don't know if this was your experience because you said your first unplugging experience, you traveled to France, and I'm not sure if you were on your own or if you had people with you. But part of that was, I was with somebody else. So they had access to their phone. So they'd be showing me things on their phone or things like that, which I felt like, okay, that is what it is. I'm not picking up my phone and doing this.

Tyler Grogan:

But there was a lot of downtime, especially when you're traveling. And then also the second half of that week was spent back in a normal kind of environment of like we're not always going to be out hiking all day where we don't have service and we're not being present in a moment of sitting on the couch and watching something together on TV can be much different than being present actively doing something. And I was like, that was where I struggled because we got back and suddenly we're in a normal home environment. And we're spending some of our time in between going to have meals or doing things together, just hanging out. And so you're normally on your phone scrolling through whatever or talking or, oh, let's look up this new thing that we both want to know more about.

Tyler Grogan:

Those were the parts that I was like, okay, how I would want to maybe do this differently, but how could you do it differently? And also I felt like there were times I wanted to talk to tell my mom about how my trip was going or tell somebody how it went speaking at the conference the week prior. I was like, is unplugging from that taking away from me?

Speaker 1:

Tyler asked me, am I actually breaking the rules?

Eric:

Yeah, so-

Tyler Grogan:

Yeah, because that actually is something I want to spend my time doing is talking to somebody. And so I was like, it's the two extremes and then what's falls in the middle I was like, this is okay.

Eric:

That's just it. Again, first off, I should have kicked this whole thing off by saying I'm not an unplug expert. It's just my experiences and the experience from my friends. But I think, Tyler, what you bring up is really important because even my unplugging has evolved. So for example, in the early stages of it, for the first few years, like I said, my phone was on airplane mode. It's evolved in the sense that my dogs are older now. My mom does watch my dogs. Elvis had a back issue, so I'll keep my phone on, but it'll be on do not disturb. And I'll FaceTime my mom. So that'll be like, hey, how are things going? How are you? I have a very close relationship with my mom. My friends on the other hand hate when I unplug, because I even unplug from them, and I got a lot of crap from my friends.

Eric:

And then I'll see threads of text messages that they'll forward me or that I will be on that I won't see until I get back. And they're like, oh, he's probably unplugged. And he's not talking to us. And this is unacceptable. I do think to your point, one of the things I'm learning is that maybe it is okay to send text messages to my friends and be like, hey, how are you and check in. It's just making sure. But see, I've had the experience of knowing what a true unplug is to know that that won't leak into something else. My biggest fear with that was, and the reason I went cold turkey with text messages, is my biggest fear is I would get a text message that would be related to something that I'm trying to avoid for an extended period of time.

Eric:

But I think there are ways now, like you can prioritize messages from friends and suppress other ones. So I think there're apps within our phones that give us better control than we had before. I think another thing that's really important, two more items. One, is I had someone I remember one time she's like, well, it sucks when you unplug and you go out to dinner with your friends and no one else is unplugged because at some point during dinner everyone's on their phones and I'm just sitting there. And I told her, I said, well, try to make it a game. I'm not condoning people to drink or anything like that, do what you want. But what I told her was like, if you happen to be at a bar or somewhere where there are drinks and that's what you're doing, then make it a game. Make everyone put their phone into a hat or something. And the first person that reaches for the phone has to pay the tab for that night.

Eric:

And so challenge your friend to do that. I remember that person that I recommended that to followed up with me months later. And she was like, I got to tell you that was a lot of fun. We started having these in depth conversations that we didn't. And this happened to me as well. I was friends with someone for my whole life, and there are things that I didn't know about them that were going on. And it's just amazing how the moment that we pick up our phones and everyone else starts to follow along like a domino effect that we lose that ability to connect deeper with that person.

Eric:

And then the third thing is is you're going to be bored, and you have to embrace that boredom. And that was a learning curve for me is like, I'm bored. I don't know what to do. And it's interesting. I'll be honest. I was never a reader. Now, I love reading. I'm reading all kinds of books now. I wrote an article while I was unplugged. You can choose to channel that in productive ways. I started my book a few years ago, albeit haven't gotten back to it. But I started that when I was unplugged. You can find things that you can do. I had someone one time tell me that she cleaned out her house that she's been needing to do forever. It doesn't sound fun, but the feeling that comes from setting goals or from cleaning your house out or from writing an article or accomplishing something, psychologists approve that dopamine hit that we get from that.

Eric:

And so it's that productive, that good feeling that you leave from it. And I will tell you when I'm unplugged and I'm bored, that's where I come back and I create some of my favorite lectures. That's where I come back and I'm truly inspired to do new things. My recent unplugged, it's been two weeks now and I have been exercising again because that's been a goal that I've set. And so these things, if you let your mind get to them, will actually allow you to be happier at the end. The problem is is we're so distracted that we never get our chance to let our mind be bored, to tap into the most creative part of who we are.

Eric:

Even at a stoplight, we pick up our phone and we're like, let's check Instagram. You don't get to be bored anymore, and boredom is such a brilliant thing. Yeah. So

Stephanie Goss:

It's totally true. I feel like I gave myself a D minus on this whole unplugging.

Eric:

I'd give you both an A. I don't think you're giving yourself credit.

Stephanie Goss:

Wait, I will say like the thing that came out of it… I feel like I failed, and I also was exceptionally proud because ultimately for me one of the pieces was I love to read. And for me, I was so looking forward to I'm going to unplug, I'm going to sit by the campfire and I'm going to read. I read 12 books in the week that I was gone. I was like, I feel really, really good about this.

Eric:

That's awesome.

Stephanie Goss:

It felt really accomplished. And to your point, Eric, the creative juices were going, I worked on website. I felt good, and I felt good about some of those choices in technology. I know, Tyler, you felt similar in a different way.

Tyler Grogan:

Yeah. I felt like in the end I realized that my relationship with social media in general had already changed where I wasn't really looking to it for entertainment as much anymore. And I was just kind of like, while it was muscle memory, it wasn't something I missed a whole lot. So that was an interesting discovery. But I also kind of journaled each day just to keep track of… And one of the things I would journal was a moment that I felt most present. I really feel like I was looking out for that. I shifted my perspective from looking at it. I don't know. I just paid attention for those moments a little bit more. And when I realized that I maybe was taking that away from myself for the opportunity to feel that, I think I can see that differently now.

Tyler Grogan:

And then some of those memories that I felt like now that I have when I was really present in the moment, those are some of my favorite memories from the trip. So more than the pictures that I took on my phone. But I feel like once I figured out, once I called it from the beginning an experiment, and I figured out what unplugging worked and what didn't for me, it was overall like a really good experience. My challenge now to myself is to translate that into my normal day to day life like Stephanie's kind of experimenting with. Like one day at a time still implementing those moments, like you called them unplugged moments, that's what I want to work on now.

Stephanie Goss:

I would agree with that and take it one step further, which is I think you were spot on Eric about for me especially, it gets one day at a time, but what I recognized with this experience was I did, although I was upset and there was a lot of turmoil and stuff I had to work through in regards to work when I came back, I recognized that I read all these books, I hung out with my kids, I spent quality time with my family, that felt really good. When I started talking to my therapist about it, analyzing myself, I recognized that I don't even get a weekend. I don't even give myself that on the weekends on a regular basis.

Stephanie Goss:

And so to Tyler's point, I started looking at how can I apply this first to having what lots of people would consider a normal life and actually leaving work at 5:00 PM on Friday and being able to have Saturday and Sunday where you don't work and you do a thing. Like, for me, that was the first challenge. And I think I probably will set myself up. I haven't put the dates on the calendar yet, but I am looking ahead to next year of what does that look like, and can I go a little bit longer baby steps, right? I'm not going to try and go 10 days. I'm not going to a retreat where nobody talks for days on ends. That is not me. I can never do those things. But how do I take it one step up? And the rest of this year, it is about how do I make that apply to my life as a whole so that I start to have a little bit more balance because it's very unbalanced.

Stephanie Goss:

I think our whole team has learned from this, and we have talked about it. I just have to say thank you to you because it has sparked conversations for us as a team about how do we change ourselves as a business recognizing that first step starts with admitting it, right? It's recognizing we have a problem, and how do we work together to figure out how to meet the basic needs, but also to the points you brought up earlier, sometimes that is the addiction talking and sometimes the control has to be taken away from you. And that is probably okay. And it took me quite a while.

Stephanie Goss:

I did my unplugging and so did Tyler in the beginning of summer, so June. We're two months after that, recording this, now it took me two months and multiple therapy sessions to work through my emotions. Let's be real. I was not in control and I was real mad, but I feel really good about it, and I feel positive about the changes that we want to make. I think, Tyler, you want to do this again, right?

Tyler Grogan:

Oh, 100%.

Stephanie Goss:

And I know you're addicted to it, Eric, because now it's multi times a year. When it first started, Eric was like I'm doing this once a year, and this is a thing. How often are you doing it now?

Eric:

It depends.

Stephanie Goss:

It's not a process.

Eric:

Yeah. There are times, there are definitely two extended periods of time throughout the year that usually fall within a holiday period because it's important to spend-

Stephanie Goss:

Schedules.

Eric:

Yeah. But sometimes I just do it when I'm like, I've hit my limit.

Stephanie Goss:

Need a break.

Eric:

Yeah. And when I know I'm responding to emails in a short manner when I know I'm getting frustrated, when I know I'm getting mad at things that I shouldn't, and then I know that's for me. And, listen, to both of you. I think it's very critical for people to share their experiences with unplugging, and the two different perspectives that you have I'm not surprised because everyone's going to have an entirely different experience with it. Everyone's going to have their own rules. Everyone's going to have their own thing that they're trying to accomplish. I think as long as we can celebrate the art of being able to unplug and celebrate the different ways that we do it and that we talk about it and that we encourage other people to do it, I think it can really help our colleagues, our friends and our peers be their better selves and be happier and more productive.

Eric:

And so I appreciate the platform and I appreciate both of you taking on this challenge and doing it yourselves. Stephanie, I'm going to be honest, my prediction originally was going to be that you hated it a hundred percent and that you never wanted to do it again. And you proved me wrong. You hated it 90%.

Stephanie Goss:

Let's be real, I hated it a hundred percent. Well, that's not true. There was moments like Tyler said where I really enjoyed. I was like, dude, I'm engaged. I love my family. This is the whole freaking reason I went on vacation because I actually do love them. And I love my siblings and my parents. I want to spend time with them. And so those moments were good. The rest of it, you're not wrong. In the moment I hated it a hundred percent, and I was like, screw this, I'm never going to do it again. But I will say, the gauntlet has been thrown, the challenge has been accepted. I will work on Andy Roark because I think that this would be a fun challenge. And then we'll have to have you back for round two to hear how Andy handles it.

Eric:

I'm very curious, very curious.

Tyler Grogan:

I think we all are.

Eric:

Not just Andy, how everyone around Andy handles it.

Tyler Grogan:

That's true.

Stephanie Goss:

Fair. I love it. Poor Andy. He's going to listen to this and be like, I did not sign up for this, guys. You're fired.

Eric:

This podcast will not air.

Stephanie Goss:

No, I love it.

Tyler Grogan:

One thing I want to say before we're done is that I do think that the timing of this was kind of the right timing because I think the last few years with the pandemic and the level of connectivity has increased to such a degree that we were seeking each other out because we couldn't physically be together, and a lot of the connection was taken away. And so coming out of that and having the first opportunity to spend quality time with people that were really important in my life in person and just one on one was I think that that was the right time to try this.

Tyler Grogan:

Thanks, Eric, for really throwing that out on social media; Stephanie, for volunteering us to do this podcast so that I felt that I would disappoint everyone if I didn't actually do it.

Stephanie Goss:

Voluntold.

Tyler Grogan:

Because it was exactly what I needed. It just made me appreciate that much more the personal time that you get with people in your life. So thanks, guys.

Stephanie Goss:

I love it.

Eric:

Thank you both.

Stephanie Goss:

I love you guys. This has been so much fun. This might be our longest Uncharted episode to date, but hopefully everybody's hung in there. They're like, oh my God. This conversation was so great. I had so much fun, and I think Eric would challenge all of you.

Eric:

I would.

Stephanie Goss:

Wherever, if you want to go in, all in, and you're like, I'm going to do 10 days or you're like can I do 50 minutes, wherever you fall, we are here for it. And I want to hear on our social media how it's going because I love this challenge. Eric, we will follow up because there will be a discussion with Andy.

Eric:

Done. I cannot wait. This is part of the reason I want it this year. I can't wait that long.

Stephanie Goss:

I love it. Take care everybody. Have a fantastic week.

Stephanie Goss:

Hey friends, have you been over to the website lately to check out all the fun and exciting things that are coming from the Uncharted veterinary team? If not, you should stop right now and head over there because we have got some awesome stuff coming late summer and into the fall and winter. I want you to be there with us. We have our Get Shit Done conference coming in the fall. That is happening in October. Before that we've got a workshop coming in September from my dear friend, Dr. Phil Richmond. He's going to be talking about avoiding toxic teams, how to create psychological safety in our practices. We've got the amazing and wonderful technician, Melissa Entrekin, who is leading a workshop in October about leveraging technicians, making practice less stressful for you, them, and your patients, and all kinds of other fantastic things you are not going to want to miss out on.

Stephanie Goss:

So if you haven't been over there lately, head on over to unchartedvet.com. You can hit forward slash events if you want to go straight to the events page, but that will show you everything that is coming. And, remember, if you are an uncharted member, your membership gets you access to all of these workshops that we do on a regular basis for free. If you are not currently a member, you can check out the membership information because it will save you big bucks throughout the year on accessing all of the workshops, and it scores you access to the conferences when we have them like Get Shit Done for less money. That's right. Get a discount. Who doesn't love a good discount? Thanks so much for listening, guys. We'll see you soon.

Written by Dustin Bays · Categorized: Blog, Podcast · Tagged: culture, management

Sep 07 2022

Practice Manager Seeks Fun Veterinarian for Work Marriage

This Week on the Uncharted Podcast…

Practice manager and owner Jenn Galvin joins Dr. Andy Roark to tackle a tough question from the mailbag. If you're a practice manager who wants to find a new veterinarian business partner, where do you even start? In this episode, Jenn and Andy talk about setting expectations, maintaining relationships throughout the current hospital, growing and using your personal network, and achieving cultural alignment with someone you just met. This episode has all the drama of a reality dating show (not really, but we talk a lot about how business partnership is a lot like life partnership)! Let's get into it!

Uncharted Veterinary Podcast · UVP – 194 – Practice Manager Seeks Fun Veterinarian For Work Marriage

You can also listen to the episode on Apple Podcasts, Spotify, Google Podcasts, Amazon Music or wherever you get your podcasts.

About Our Guest

Jenn Galvin is a spreadsheet-loving Veterinary Practice Manager with over 20 years of experience in the field. Growing her hospital and helping her team succeed through hard work, positive leadership, and humor is what gets Jenn up in the morning. She's an introverted “inventory nerd” that loves bratty beagles, dungeons and dragons, and the outdoors. She loves sharing the mistakes she's made, and the things she's learned, with other hospital owners and managers so they can grow their hospitals, teams, and themselves! Jenn will be talking about writing better job ads at the upcoming Get Sh*t Done Shorthanded virtual conference! You can save your spot here!

Got a question for the mailbag? Submit it here: unchartedvet.com/mailbag


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Thank you to our sponsors! To learn more about this week's sponsor, GuardianVets, check out their website HERE.


Upcoming Events

JOIN UNCHARTED! https://unchartedvet.com/registration/

Uncharted Virtual Get Sh*t Done Shorthanded Conference: https://unchartedvet.com/gsd-shorthanded/


Episode Transcript

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This podcast transcript is made possible thanks to a generous gift from Banfield Pet Hospital, which is striving to increase accessibility and inclusivity across the veterinary profession. Click here to learn more about Equity, Inclusion & Diversity at Banfield.

Dr. Andy Roark:
Welcome everybody to The Uncharted Veterinary Podcast. Guys, I got a great one for you today. I am here with my good friend, the one and only Jenn Galvin. I'm bringing Jenn Galvin in. She is practice manager and co-owner at Advanced Animal Care in Fort Mohave, Arizona. It is a great practice. She is amazing. They have a great culture and they are doing great things. I am bringing her in because she is equipped to answer this question I got in the mailbag more than anyone, definitely more than me, and I am thrilled to have her here. Guys, I have a practice manager who is going to be buying into the practice from a veterinarian who's retiring. The original plan was that this veterinarian who owned the practice is going to retire and the practice manager and the associate vet were going to buy together as partners.
Something has come up. The associate vet can no longer buy in. The practice manager still wants to go forward, but they need or feel that they need a business partner. How do you find that? What do you need to look for? How do you talk about this? Where can this go wrong? Guys, I hope you're going to enjoy this episode.

Meg:
And now, The Uncharted Podcast.

Dr. Andy Roark:
And we are back. It's me, Dr. Andy Roark and not Stephanie Goss, but the one and only, Jenn Galvin is here with me today. Guys, for those of you who don't know Jenn Galvin, she is a dear, dear friend of mine. We talk pretty much every week about life. We play games together like board games and nerd games, D&D stuff, things like that. We do all the nerdly things together. She is a dear friend of mine. She is a teacher at Uncharted. She runs, with Stephanie, our inventory workshop. She does our financial dashboard workshops. She has a workshop coming up at our Get Shit Done Shorthanded conference, which is a virtual conference in October. Jen, you are doing your workshop. That's hiring based on culture, right?

Jenn Galvin:
Yeah. It's using your culture as an advantage in your job ads and turning them into something that's actually going to get people that you want in the seats that you need on your team.

Dr. Andy Roark:
Well, I love it. And also, when we were laying out the content for the conference and everything, it's how you can compete in a super crowded field where everybody is looking for talent. It's to say, “What's special about your practice? What is your culture? What are your values? What do you care about? What makes you unique?” and then how do you really use that to hire? I had Jason Szumski on the podcast a little while ago, who I love. He's on about two weeks ago. I love that guy. He's actually doing a presentation at GSD about what new grads want when they're being hired. He started laughing at one point. He said, “Your mentorship is what new grads are saying they want and you look at the job ads and every single job ad says it offers mentorship. And you go, look, when everybody says it, nobody's saying it.” So anyway, I'm really excited about what you guys do. You guys have a phenomenal culture at your practice. You are a co-owner with Dr. Erika Cartwright.

Jenn Galvin:
Yeah. Dr. Erika Cartwright.

Dr. Andy Roark:
I know. I completely had a brain fart there. I was like, “Dr. Erika. Oh, god, what's…” and then I was like, she does CrossFit and if I forget her name on the podcast, she's going to break me.

Jenn Galvin:
Yeah. She can bench you, Andy, so.

Dr. Andy Roark:
She totally can, so yeah. I'm like, don't mess this up, Roark and then I was like, Cartwright, yeah. So Erika Cartwright is amazing. You guys have such a fun practice. I will never, ever, ever forget. You really made an impression on me. The day that we became friends was when you and Erika showed up at the Uncharted conference in your dumb and dumber suits. One of you has a powder blue, three-piece suit and a top hat and the other has a neon orange three-piece suit in it, suit and tie [inaudible 00:03:57]. I was like, I think I just found my friends. I found my friends forever-

Jenn Galvin:
That was a lot of fun.

Dr. Andy Roark:
… and then some.

Jenn Galvin:
Now, we just have to try to up that every year, so that's going to get interesting as the years go by.

Dr. Andy Roark:
Yeah, we're going to need more insurance at Uncharted. Okay. Well, thanks for being here. You are here because I need your help, because I got a great question in the mailbag that I really, really like. Honestly, there's no one else in the entire world that I think is better suited to answer this question than you are. So let me break this thing out. I'm going to grab it. It is right here. Are you ready for it?

Jenn Galvin:
I am. Shoot. Shoot it.

Dr. Andy Roark:
All right, perfect. I am a practice manager and currently own with the managing veterinarian who's approaching retirement age. Our plan was for myself and our current associate to buy the practice together fully next year. Unfortunately, our associate's going through a tough divorce and no longer wants to purchase the practice with me. I am now looking to find what I call a business marriage, and this is when you came into my mind, to find a veterinarian that wants to become an owner with me. My question for you both is do you have any recommendations for veterinarians and managers owning together and how to navigate that? I have found that in my current partnership that having both a veterinarian and manager as owners really allows us to lean on each other and have support. All right. So that is when you popped into my head, business marriage. What makes it work? Actually, do you want to go ahead and start to talk about Advanced Animal Care and how you came to be an owner with it and what your partnership with Erika, the veterinarian, looks like?

Jenn Galvin:
Yeah. We had the fortunate circumstance of working previously together and so we got to know each other a lot. I think just like other relationships, you have to know who you're going to partner up with. Because we came from another hospital where we knew each other and knew that we would work well together, we were fortunate enough that when the opportunity came to buy a practice together, we knew this was going to work. Our personalities mesh really well. Here are the things that are important to me and this is what's important to you and do those things align? For instance, if staff appreciation is not high on my partner's list, that's not going to be a good match for me because that's very high on my list. So I think you have to have aligning goals and beliefs and culture though. If those things don't match up, that's going to be a bummer.
A lot of those boxes were checked for both of us and I feel like we were very lucky to find each other. So we purchased the hospital, worked 24/7 on getting it built up. We bought it on April Fools' Day, which that still makes sense for Erika and I. We opened July 25th in 2012, so we just celebrated our 10-year anniversary, which we're very excited about.

Dr. Andy Roark:
Congratulations.

Jenn Galvin:
Yeah. It's been really great. I can honestly say every year, it just gets better and we understand each other better and we work on it. It's just like any other relationship, you have to work on it. It was funny. She sent me a text this year on our anniversary and she said, “Happy 10-year anniversary. Yay, we still love each other,” and it's true because I've seen those go sour.

Dr. Andy Roark:
Oh, totally. I think that's a whole other podcast. We'll see if we can touch on it today. You guys do love each other because you take very intentional steps to continue to be good friends. I'm going to try to touch on that in this episode because it's something that you guys do that I've thought a lot about. I think you've got so many things figured out there. Okay, here's how I want to do this. I want to turn this around to you and say, okay, Jenn, you've been through this. It's Jenn Galvin in the multiverse and in the other multiverse, there is no Dr. Erika Cartwright. You are going to have to find a doctor that you are going to partner with to own a vet practice. You have that realization. I want you to walk me through how you would go about doing this.
So start in a headspace place and let's always start with headspace. How do you get your thoughts aligned? What are realistic expectations? How are you going to get yourself into a place where you say, “Okay, I have to do this. What am I thinking?” Then I'm going to push you into make me some action steps of how you would go about finding this partner for you based on the experiences that you had.

Jenn Galvin:
Yeah. Obviously, I would panic first because this person has every-

Dr. Andy Roark:
Yeah, of course you panic.

Jenn Galvin:
… right to panic.

Dr. Andy Roark:
Yes.

Jenn Galvin:
Have that moment. Get that out of your system. Get that all out first, then actually think about what do you want this person to be like. What are you looking for? If you don't know what you're looking for and you're just out there like, “I need a vet. I need any vet. Any vet will do,” that's bad. Avoid that.

Dr. Andy Roark:
That's desperation.

Jenn Galvin:
Right. Let's not get desperate. Get all that out of your system and then really think about what boxes does this person need to check, and that has a lot to do with your own personality, because you don't want a clone of yourself. That's a terrible idea. If I had to work with me every day, it would be awful. I couldn't work with myself. I think in our partnership, we have a lot of aligning things where we believe the same things, but we do not have the same personality type.

Dr. Andy Roark:
I think that's important, yeah.

Jenn Galvin:
It is very important. Erika is an extrovert. I am an introvert. I am softer with the team and she drives. She wants to go, go, go and I'm the one that steps back and says, “Maybe we should just pump the brakes.” So I think you really need to see, who am I? What kind of person am I and what do I expect out of the business and my team? What things do I see in the future? How do I want to grow and what do I want a partner to bring to that? What puzzle pieces need to fit in? Maybe this person can look at the current partner that they have and make that list of, what do I admire about this person? What good things do they bring to the partnership? What things do I wish I could change maybe about… Maybe don't show them that part of the list, but-

Dr. Andy Roark:
Yeah, no, keep that to yourself.

Jenn Galvin:
What things do I maybe wish I could change and tweak? I would start there, honestly. That's where I would start is who is filling this role? What do they seem like? What's their personality like? What skills do they have? That sort of thing.

Dr. Andy Roark:
Yeah, I like that a lot. I love the fact that this person used the term business marriage because I do take a lot of these things back to a relationship level and say, “This is going to be your partner. They are your business partner. That's what they are.” Just like a relationship partner, we should stop and be like, what are the deal-breakers for me? What am I looking for? It's not someone who's exactly like me. I think that I completely agree, that's not a good partnership. A good partnership is complementary people. I really believe that. I love how you said it. It's aligned beliefs with complementary skills.
I think my wife and I share very similar beliefs about what's important in life and what makes a good life and we are very different people, but we have that same north star. I think we've been successful in Uncharted because me and Stephanie and Jamie and Ron and the rest of the gang, we share a north star and we're all very different people, but we're all looking at the same thing as far as what we think is important and how we make a difference in the world. So I go back to this. I really like that idea of going, what's important to me?
What I'm taking from you as well is I think you have to know what your beliefs are and what do you care about. You said we have to have the same goals and beliefs and culture thought and staff appreciation and staff support. If that doesn't matter to you, we're probably not going to get along because that's a key driver for me. So I think those are really important. Would you make a deal-breaker list? Are there things before-

Jenn Galvin:
Yeah.

Dr. Andy Roark:
… you even talk to someone, you'd be like… Yeah? What would be your deal-breakers? Because I need to get my head around what a deal-breaker would be that I would know going in. I'm sure I would see it immediately and be like, “No,” but I'm trying to think of what that would be like.

Jenn Galvin:
Yeah. If you have somebody that if the staff gets paid, that's enough. I shouldn't have to do extra things. Staff appreciation's way high for me. You have to laugh. If you were the super serious, for me, I can't work with somebody that is the hammer that we don't laugh. We don't have fun. This is serious thing because vet med is serious enough. So big sense of humor is really far up there for me, so that would be a deal-breaker. Somebody that definitely works hard when you are an owner. It's different than being just a DVM. It's different. I was support staff for a lot of years and you think you know what ownership is like. You don't know it until you do it and you know how it's different when you own it. It's your baby and I think that's going to be difficult.
It's different when you go into a partnership together and you build something from the ground up. I think something this practice owner and manager has to be wary of too is you're bringing somebody into that baby, so just keep that in mind. So I think having somebody that's flexible. It's that rigid personality that would be a deal-breaker for me in that situation.

Dr. Andy Roark:
I think one of the big things for me that I think about these days is practice style. I think that there's a lot of different ways to run a practice, but I think you and your partner need to be aligned. Meaning, are you a white-glove, high-touch practice or are you a high-volume, lower cost practice? They're not better or worse, they're just different animals. If I'm trying to be white-glove, high-touch and you, Jenn, are trying to be, let's keep prices affordable and get them in and get them out, we're just going to have a fundamental difference about what we're trying to do. You can't run a business when the ultimate goal you're trying to achieve is polar opposite from each other, so I think that's really important. I really like your idea. I think one of the things that's weird here that makes this a little bit harder is our manager who's writing to us.
They've already got a practice. When you and Erika did it, you were starting a practice and I could see that if we're going to go in and we're going to figure each other out and we're going to attract people that fit with our vibe. There's an existing thing here and so we got to bring somebody who fits with that culture. A lot of it goes back to what your core values are. I think if you don't know what your core values are, one of the quick exercises I really love is, think about the employees that you have or the people that you work with or the people in your life who you would love to clone. If you could clone them and put them to work in your practice, you would take over the world. Once you've made that list, I want you to think about those people and then I would say to you, what specifically do they do? What are the characteristic or traits that you really love about them?
And that, my friends, are often your core values or at least you're starting to get into the realm of your core values, because the things that you admire in these people are enough to say, that's the person I would clone. That's something that you care about. So for me, work ethic is a big one and I think that you pointed that out too. I think my own personal hell would be a partner with someone who was not as invested as I am or did not want to work as hard on the thing as I do. It's that classic, imagine doing a group project when you're the one who does all the work and the other people hang on, except it's your life. That's how I feel about that. I'm like, that can't happen.

Jenn Galvin:
Yes.

Dr. Andy Roark:
I would lose it.

Jenn Galvin:
And I was that person in high school chemistry who did the diorama myself or what because I just wanted it done right and everybody's like, “Just let her do it. Whatever.”

Dr. Andy Roark:
That's my wife 100%. She will carry the load and I'm like, I'm partnering up with her and I'll carry my share, but I want to be with somebody who would do that. Integrity is one of my core values. I don't want to work with somebody who's going to have shaky integrity. I think it's really hard to figure that out. I think you try to vet these people as best you can. It's a small profession. You're about to make a big commitment. I would try to ask around and see what you can learn about people in an ethical way, of course. We're not going through their trash. That's frowned upon apparently, I found out, and so we're not doing that, but things like that. What are your core values? All right. So that makes sense to me. Anything else in the headspace where you're like, okay, I get it. I'm looking for values alignment. Some people are going to ask, how do you know if they align with you on values? Let me ask you that. How do you determine that?

Jenn Galvin:
You're never going to 100% know, so let's just put that out there, because you don't know anybody truly until you are with them. We all have the honeymoon phase with new hires. We've all done the like, “This person's going to fit great,” and then three months later, you're like, “What was I thinking? They had me fooled.” This goes into next steps, but if you can network enough and find out, “Hey, who has this person previously worked with?” I'm going to talk to those people and see, how was it working with Dr. whosy-whatsy?

Dr. Andy Roark:
Oh, yeah.

Jenn Galvin:
You know what? How did they make you feel, I think is an important question to ask, not just, yeah, they gave great vaccines and did a good spay. Great. Okay. How did they make the people around them feel is going to tell you a lot more about, how are they going to make my people feel? How are they going to make me feel? So I think you have to really dig and ask other people that have worked with this person because you're not going to know. You're never going to know until it's you in that seat with this other person that you're now sharing a big chunk of your life with. There are weeks where I spend more time with Erika than I do my husband. It's just the way that it goes sometimes. You're not going to know until you're in it, but I think there are ways that you can figure that out, at least get a good feel from others that have worked with that person.

Dr. Andy Roark:
Yeah. I like that a lot too. I love that you're saying that. You're not going to really know. I think one of the scariest things in life is when you're like, I'm going to make this big commitment and hope that it works out. I always find that to be terrifying. The other thing I found though, is that I can generally avoid those situations if I really try to. I think anytime that you're like, “I hope this works out. Let's go,” that's very rarely really required. Go back to marriage, for example. Unless you're getting married on a reality TV show, you've got the potential to try this out for a while. I must be honest. I lived with my wife for two years before we got married. I think we were both, let's see how this goes. We got a dog together. My mom was like, “Are you sure about this?” and I was like, “Yeah.” That's pretty much when I knew we were going to get married. We got a dog together and I was like, “I really love this dog. I guess-

Jenn Galvin:
I'm not going anywhere now.

Dr. Andy Roark:
… I'm getting married to this woman. I'm not going anywhere now.” But I had a long time to warm up to that before we actually got married. So the takeaway is get a dog with this person. No.

Jenn Galvin:
No.

Dr. Andy Roark:
The nice thing about having an existing practice is, is there a pilot program?

Jenn Galvin:
Yeah.

Dr. Andy Roark:
Is there somebody that we can talk to about why don't you come in and in 90 days, we're going to start to talk? We're going to revisit this and if you still think you want to do this partnership thing, then come on in and if you don't, then that's okay. I think using the time that we have now to get somebody in and now talk to them openly, because what you don't want to do is bring someone in. They're there for 90 days and they're like, “Oh, no, I never wanted to be an owner. I just want to punch out at 5:00 and go home,” and you're like, “Oh, I wish I'd known that 90 days ago. I would still hire you, but I would not be sitting around waiting to see how you felt.”

Jenn Galvin:
Yeah.

Dr. Andy Roark:
So yeah, I think that's really insightful. That's a benefit that you have when you're not starting up because you've already got a practice, so can we pilot this thing?

Jenn Galvin:
Yeah.

Dr. Andy Roark:
I also don't like to set these things up because you can imagine being the person coming in. You're the vet and you're brought in and like, “Maybe you can be the part owner here. We're going to watch you like a hawk and see how you do.” That's really weird too. I think I would frame it as you come along and then at 90 days, you're going to see how you feel and you're going to talk to me and I'm going to see how I feel and I'm going to talk to you and this has got to work for everybody. I don't like the idea that this is some interview where the current manager has the power and the new person is begging. That's not how I want to do a relationship. We're both coming together to be like, “Hey, how is this for you and how's this for me? This is how I feel and this is how you feel and let's continue on or let's not.” I like that.

Jenn Galvin:
Yeah. They have to date for a while, I think, is if you're going to do an analogy about it. I think if you have somebody that is willing to not know your practice, not know your people, not really know you, but they're going to come on and be your partner immediately, that tells you a lot about that person. That's scary.

Dr. Andy Roark:
I think that's true. Yeah. It is funny when you put it that way. Yeah, that's a rather bold, possibly impulsive person that I would have questions about. Yeah, that's really insightful.

Jenn Galvin:
Yeah. If I got a phone call from a vet that said, “Hey, you want to come partner with me out in Florida or something?” I would not just say yes to that. If that was on the table, it would be like, “Oh, how about we do six months of just me being a practice manager, feel out your practice, see if it's a good fit and then…” I think that's a really smart way to do it, is just put them in a role of associate and date for a while and see how that goes.

Dr. Andy Roark:
It sounds ridiculous when you say like, “Oh, this person would come out and just be our partner.” I see that stuff all the time. I'm not kidding. I see a lot of people who are like, “Hey, come and run this practice and be a co-owner with me.” I 100% see those offers all the time and they never feel good to me. I'm not going to say they don't work out because there's probably people out there who's like, that's exactly what I did and it was great. It has always skeeved me out a little bit for whatever reason. I've always felt like this doesn't feel good. I'm much more of a, let's take this slowly and figure out how to move in that direction and make sure everybody's okay before we lock ourselves in.

Jenn Galvin:
Yeah, for sure.

Dr. Andy Roark:
Cool.

Jenn Galvin:
Andy, do you want to take a break maybe?

Dr. Andy Roark:
Yeah. Let's take a quick break and then we'll get right back and we'll talk about action steps. Where do we go from here?

Jenn Galvin:
Yeah.

Dr. Andy Roark:
Hey guys, I just want to jump in here real fast and give a shout out to Banfield the Pet Hospital for making our transcripts available. That's right, we have transcripts for The Cone of Shame Vet Podcast and The Uncharted Veterinary Podcast. You can find them at drandyroark.com and at unchartedvet.com. This is part of their effort to increase inclusivity and accessibility in vet medicine. We couldn't do it without them. I got to say thanks. Thanks for making the content that we put out more available to our colleagues. Guys, that's all I got this time. Let's get back into this.
All right. Let's get back into this real quick. We've talked a bit about what we're looking for. Let's get in some action steps to help this guy out. So we've got our practice manager and he is looking to bring somebody else in. Let's talk about some action steps. We've thought about what's important to us, what our values are. We're bonding on the north star. We maybe like to take it slow and try this out and see if we can set up a system to date a little bit before we throw into a work marriage. I like all of those sorts of things. Where do you start to solidify this, Jenn? How does this turn from ideas about what would be good into action?

Jenn Galvin:
Yeah. I think once you know who you are and what you're looking for and you know what that other person looks like, I think you really have to put yourself out there. It's going to be hard. I don't know if this practice manager is an introvert like myself, but you have to get out there. I think networking is going to be a huge part of finding someone. We all know trying to hire a veterinarian right now is super difficult, and so that alone is going to be a barrier for this person. I know that from coming to Uncharted and going to different conferences, I've met a lot of people and I tended to put myself in a little bit of an introvert box because that's who I am, but I think in this situation, you have to get out there and you have to start rubbing elbows, getting to know some people and then start putting your feelers out and just have some honest conversations. I think it's time to be brave and say what you're looking for.

Dr. Andy Roark:
Yeah.

Jenn Galvin:
You can't just wait to see. If I sit in my practice and put an ad out, I'm sure somebody will answer, but that's not going to work in this situation.

Dr. Andy Roark:
Yeah. I completely agree. I love that. I think you're totally right. I think a lot of people would sit back and maybe send some emails or put an ad out because that's how you find people. I agree with you. I'd push back strongly against that and say you have a unique opportunity for a veterinarian and what you can't do is sell yourself short. Hopefully, you have a good clinic, a good culture. It sounds like you do, but there's a lot of vets out there who would love to be an owner and they especially love to have a partner and there's a lot of us who don't. This is scary to be a practice owner alone, but I would totally be a practice owner with a partner, especially someone who has experience running the practice who's done it for a long time, who's not green like I am, as someone who's never owned a business, let's say.
I think you've got a really unique and interesting offer. I think mistakes that people make is they don't put themselves out there. They don't go to the local vet conferences. I say local. You can go national. Honestly, people would probably travel for a position like this, but at least the local stuff, and get out and start to talk to people about what you're doing and what your hopes are. It's a small profession, guys. People are networked. Ask people, especially people that you respect. When we were looking to hire an executive director of Uncharted, the way I started was I went to people that I admired the most in this industry and said, “Hey, I know this is probably not a position that you're looking for,” because they're generally farther along in their career.
I said, “This isn't a position that you are looking for, but I really need this person and this is what's really important to me. Is there anyone that you can think of who you think I should talk to or reach out to?” and I got such a great list of people who said, “Well, these are people that I would talk to.” Ultimately, we ended up with just rockstar candidates and got an amazing, amazing executive director. But that's how I started, because I don't know. It was in an area. Our executive director is an operations person. It's an area that I don't know all that well and so I had to ask other people, “Who do you know who could run an organization that's [inaudible 00:27:36]?” and we found it and that was great, but it was really that this is what's important to me. This is what they would be doing. Do you know anyone that you would recommend?
I just found that to be the most effective thing I've ever done as far as going in, not knowing people myself, hardly, and still coming back with really great recommendations of if you haven't looked at this person. And it turns out, I even knew some of the people, but I just didn't know that there would be something they'd be interested in. So anyway, I like that a lot, going out and rubbing elbows. I think that makes a ton of sense, but you can't be a shrinking violet. You can't be a wallflower about it. You really do need to put them out.
I also think that that's a whole lot easier to do when you settled on this onboarding pilot trial program, because then it's not like, “Oh, my God, what it is…” It's like, “Hey, is there anyone who wants to come along?” I'm going to talk to a number of people and then we're going to bring some people in and try them out and see if the partnership might work and take our time and go from there, but that would be a path to ownership, not in years, in months, potentially. I like that a lot.

Jenn Galvin:
I really love what you were saying about don't sell yourself short because this practice manager, if they know that end of it and they can say, “Hey, I have your back. You can practice medicine and you'll still own a clinic and you'll still have input and you'll still be able to do all these great things that you don't have to do yourself because you've got somebody that has your back,” that's huge and I think that's really appealing to the veterinarians that want to own and work. That's huge to me. Erika and I talk about that a lot. I don't know how people do this by themselves. It is really scary and it's stressful, and to have that other person that you can lean on, I think putting it out there and saying like, “Hi, I've got half the load. I'm going to do this part. You're not going to be stuck by yourself doing this. You can be an owner and I have your back,” that's a huge thing you can put on the table. So I love that you were touching on that.

Dr. Andy Roark:
Well, I think that you're totally right. How many veterinarians out there would love to own a practice? When they think about practice ownership, what they're really thinking about is the client experience and the patient care and things like that, but the whole business thing is a big, scary black box and that's a lot of veterinarians. That's why I say you can't sell yourself short. This is really a neat opportunity to come in to affect the culture, to make the practice what you want it to be, especially on the medical side and do the things that you're excited about without the scary part of business if it's a scary part to you, and I think that's true for a lot of vets. One of the things I want to put on the action list, and I think people assume this, but I just want to call it out really clear, there's some behind the scenes work that you've got to do as well.
I want to keep my relationship with the current owner good while we go through this process. So if I can keep the current owner around and engaged and on board with me working on this, bringing someone in, trying them out, being flexible, not feeling threatened. And you're like, “Why would they feel threatened? They're retiring.” People are weird. You know what I mean? And people get worried about when I leave, what are they going to do with my baby? There's still some real emotions and stuff, and so I would make sure that I'm keeping that relationship strong and trying to include that person while also controlling where we go and what we do, but making sure they feel heard. They don't feel discarded or cast out or cut off because they do have the potential to make things really hard on you before they go.
So keep them in. Keep them involved in the conversation. Ask them for advice that those are just basic things of… And there's all the benefits that come with it, but it prevents some of those hurdles of the person who's headed out the door, torching the place as they go. Again, I'm sure this person would never do that, but there are people out there who would. The other thing I would say is I would keep this current associate who's going through a divorce. I would keep him or her in my thoughts as well. I would also try to maintain that relationship because that would have to be hard, especially I would ideally probably like to keep this other associate. Maybe they wouldn't. I don't know. Maybe they want to be a two vet practice. That's all they want to be. I don't know, but if I want to keep this other associate again, I'm going to invest some time into this conversation. I want to be really supportive.
I think this would be emotionally hard for that person who is like, “I was going to be the owner and now I've had this crappy thing happen in my life and it really sucks.” I've not gone through a divorce, but I know people who have, and none of them recommend it as a fun hobby that you should pick up. So I think that that would suck. How bad would that suck is you had this-

Jenn Galvin:
Hell, yeah.

Dr. Andy Roark:
… big plan and you go through divorce and then not only are you dealing with divorce, but you're also not doing this thing that had been your plan. That'd be freaking awful, and so be compassionate to that person, but also mostly because I want to retain that person and also when I get another owner in, I want our previous associate to be supportive and not to be jaded and angry. All those things are just keeping balls in the air and keeping relationships strong to make us ultimately a better, stronger practice in the future. Anyway, you can't control other people, but-

Jenn Galvin:
And that associate, they may change their mind maybe in a year-

Dr. Andy Roark:
Totally.

Jenn Galvin:
… or two. If you've burned that bridge or they felt segregated or that there's hard feelings there, maybe that will take that off their plate, but maybe in a year or two, I don't know how long this other doctor that's retiring is going to stay on in this situation, but maybe that associate will change their mind. The other thing that I thought of as you were talking is maybe these people are a good source of networking. Maybe the doctor that's retiring out, maybe they have a really great relationship with the local VHMA or maybe they know other people that they can introduce you to. Use those people. I know if I'm leaving here, if I left my partnership, I don't want to just walk away and be like, “Best of luck finding a practice manager. Good luck to you.”
I'm going to help find that replacement, at least in the channels and places that I can do that. Maybe that's somebody that this practice manager can turn to and say, “Hey, I know you're looking to retire. Do you have ideas? Do you know people? What thoughts do you have?” and maybe that's somewhere that they can turn.

Dr. Andy Roark:
Yeah. I suspect I could say how I would feel if I was going out retiring. I would feel some type of a legacy there or I would want some sort of a legacy. I don't think that's too arrogant to say-

Jenn Galvin:
No.

Dr. Andy Roark:
… because you would like to feel like you have an impact that lasts beyond the time that you're gone.

Jenn Galvin:
Yeah.

Dr. Andy Roark:
I think everybody wants that and so I think keeping that person there is really important. One of the other things I think is understandable if you are the manager bringing someone in, and that's why I see this a lot, I think one of the biggest mistakes that people make is they float an offer like this to a veterinarian and they're like, “Come in. This other person is retiring at some undisclosed time in the near future and then you will have an opportunity to be the owner assuming everything goes well.” That sounds like a really fair offer and a truthful offer and everyone's intentions are good. I counsel veterinarians all the time to turn that deal down, all the time. The reason is because the veterinarian, this is where we have to put ourselves into the shoes of the person who would be the partner, if they come to your practice because of an ownership opportunity or potential ownership opportunity, that's what they're coming for. I have seen too many vets dragged along, strung along with this carrot that keeps getting pulled away.
It's like, “Yeah, I'm totally going to sell to you. I'm just not ready to retire yet, but soon I'm going to,” and I've seen people just feel very, very resentful that they imagine they'd be a practice owner in a year and a half and it's five years and it's still not materialized into a contract. I see that a lot. I think what's fair to the veterinarian is to be up front and say, “This is the timeline that we're working on. This is what we expect the retirement to be. This is what our grace period, our trial period's going to be. At this point, we are going to make a decision. I'm not going to string you along. I'm either going to say, yes, let's do this or I'm going to say, no, let's don't this.”
But if I was the vet coming in, I would very strongly push for that to say, “Is it a three-month trial? Is it a six-month trial? How long are we going to try this for before you say, ‘Yes, we're doing it' or ‘No, we're not'?” And we sign a contract saying that this is our intention and we're moving forward. Because I don't want to come in and get strung along under promises that some point, I will be let to know that I can now become an owner. So I would push hard for that clarity if I was coming in. I just think it's something that the manager should maybe expect as they make a plan.

Jenn Galvin:
Yeah, 100%. They can talk to their legal counsel and get that written up so that everybody understands this is the layout. This is what we're doing. Again, I think that setting expectations from the beginning is always better than trying to catch up later, so make sure everybody is on the same page. Even the employees, when you think of those guys, don't leave your support staff flapping in the breeze not knowing what's going on. They're going to see, okay, one of our doctors is retiring. What does that mean for us? Are they going to have to fire half of us? Employees can spiral way out, which I think it's important-

Dr. Andy Roark:
And they do.

Jenn Galvin:
They do.

Dr. Andy Roark:
They do.

Jenn Galvin:
They absolutely do, so I think it's important to think of who is affected by this and who needs to be kept in the loop and know what's going on.

Dr. Andy Roark:
Yeah. Well, those clear expectations as well. I push this back to the other relationships in the practice. I think having that expectation of, hey, we told this person they were going to be the owner and they're coming in and we have this agreement about how this is going to go, I think that that can be valuable if our other associate who has backed away starts to feel resentful or starts to come back and go, “You know what? I think maybe I would like to do that.” I would like to say, “Hey, we brought this other doctor in and she's got this agreement and this is what we told her was going to happen. So the door right now is closed for that.”
You should know that before you fall in love with the idea or start to think, hey, now that I see how this is going, I think I would like to be involved. Maybe we could have three partners instead of two, it's good to say, “You know what, buddy? That's just like a great idea. I'm sure you'd be amazing at it, but we don't have that option because we set these expectations and this is what's in writing.” The same thing with the current owner and that actually may end up being the hardest part of this, is in order to really do this in the way that we're talking about with clear expectations where people feel good, I need to have a commitment from the current owner about when they are going to step away because what I can't do is have the current owner who's like, “I'm going to do it soon.” It's like, “I need to communicate what the timeline is for this other person to come in and move into an ownership position, which means I need to have a timeline from you for when you're trying to transition out.”
I think what I would probably say to the owner is, “This is what I need in order to keep the practice going. I would play to what is good for the practice owner who's leaving is you want a legacy. You want a smoothly running practice. We want to get the best person in here. I need to have this clarity so I can attract that person and build a good footing.” The other thing I think I'd probably say for the current owner is, “This doesn't mean you have to leave. You can be a part of what we're doing, but you do need to transition out of the owner position so that we can move on. We'd love to still have you here and have you around in the short term, at least, depending on how things go, but we'd love to have you around, but you do need to set an ownership transition plan and a timeline so that we can hire for that.”

Jenn Galvin:
Yeah. I think maybe you have new grads that want to step into the ownership role, but that's tough. You're right out of vet school and that's scary time, but you want to own your practice one day. Maybe the other owner can stay on and that can be part of that agreement, that they're there to do the mentorship thing and then they hand the whole thing over. There's so many ways to do it.

Dr. Andy Roark:
Right. I love that idea and that also might affect your timeline. If you have a new grad who comes in who says, “I'm here. I want to get mentored. I would like to own the practice in a year and a half or in two years, I would like to take ownership.” I think that's a fair deal, and a lot of times, I think a lot of new grads would say, “I want to be an owner, but I really want to focus on getting this medicine down. If I had two years to really just see cases and work and integrate myself into the culture, then I think I could pick this owner thing up.” Honestly, I'd say that's probably pretty much your perspective to have.
Really, if you got another vet who's been out eight years and they're like, “I'm ready to go. Let's come in, figure out if this is going to work and I'll take over or I won't and I'll move on,” that's just a different timeline. It's not right or wrong, it's about what the person needs. So it's just good conversations. The current owner can really help you out by being supportive of how this transition looks and that transition is going to depend on the person who's taking it. Awesome. Do you got anything else to add to this, Jenn?

Jenn Galvin:
I could talk about vet med for hours and hours, but I think we've covered a lot of it. I think just really defining what you're looking for and being honest and open with all of the people, that's going to really be a huge thing. Get out there and network the heck out of yourself and your practice. Go to vet schools. Talk to grads that are coming out. Talk to your reps. Talk to your [inaudible 00:41:34] rep and your Patterson rep and whoever. Talk to those people. They know a lot of vets. They talk to a lot of people. You have to put yourself out there and now is not the time to be shy.

Dr. Andy Roark:
Yeah. I'm glad you said reps. I should have mentioned that. I mentioned that a lot to students over to veterinarians looking for jobs. Your industry reps are in all the practices and, especially the ones who've been around a while, they tend to know the gossip in the practices. They know who's happy, who's not. They know who has been standing in line. They own a practice for a long time and is really frustrated because they're not getting the opportunity they were promised. They tend to know things like that. They tend to know who's really popular with the staff, but is not currently an owner or an upper management or medical director. They tend to know that stuff. I don't think that's dirty pool, I think that's just saying to these people, “Hey, you see a lot of practices. If you see anyone that you think would be a fit for this specific role, let me know.”
I think it's different if you use those people to try to hire support staff or things like that, but this is you're looking for someone to run your hospital and it's a narrow role. It's one job position. I don't see that as a negative as well. Anyway, that's the thoughts. I want to do a shameless plug for the Uncharted community here. Jenn Galvin, you've been with us a long time. You've received the Founder's Award, which is the one award that we give in Uncharted for people who are other members have said, “This person helped me more than anyone else. They made the biggest impact on me and they didn't have to.” So you have received that. It's the highest honor that we can bestow and you have gotten it. You were one of five people who have gotten it in the five years that we have been in existence. What is your favorite thing about the Uncharted community? Why are you part of it?

Jenn Galvin:
Oh, man. There are so many things I love about our community. I think that we are real with each other, is probably that is my favorite part, is that no one is going to make you feel like you're a crazy person or a bad person. You can just put your stuff out there and say, “Hey, I need help. Here's my thing.” Even if you yourself are embarrassed of that thing, I don't know all the things, nobody does, but you can go to our community and say, “Hey, I've got this issue or this is the crazy thought I'm thinking. What do you guys think?” and you will get all of these people that, “Hey, I've been there. Hey, I dealt with this. Hey, you're not crazy. You're not on an island.” That is my favorite thing is that we are real with each other and they are genuine, kind, wonderful people that will help you. You just got to ask for it.

Dr. Andy Roark:
Yeah. Oh, man. Thanks a lot for being here, Jenn. I really appreciate you.

Jenn Galvin:
Yeah. I love being here. Anytime.

Dr. Andy Roark:
All right, guys. Take care of yourselves. That's it, guys. That's what I got for you. I hope you enjoyed it. I hope you got something out of it. Thanks again to Jenn Galvin for being here. Guys, if you want to check out Uncharted or the Uncharted community or the Get Shit Done Shorthanded conference, head over to unchartedvet.com and get registered to join the community. Check out our online conference if you want, if want to go that way first. It is October 6th through the 8th. Go ahead and march yourself off at the clinic so you'll be able to participate in what we're doing. Our conferences are super interactive. This is not sitting and watching webinars. This is hands-on working on your own business type stuff. Gang, that's what I got for you. If you got a lot out of this episode, please share with your friends. Feel free to write us an honest review wherever you get your podcast, all those things that people ask for. Gang, that's it. All right, I'm done. Take care of yourself. Have a great rest of your week.

Written by Dustin Bays · Categorized: Blog, Podcast · Tagged: business, manager, partner, Practice ownership

Aug 31 2022

We Have A Manager…They Don’t Manage

Uncharted Podcast Episode 193 Cover Image

This Week on the Uncharted Podcast…

Have you ever worked somewhere that the team felt frustrated at the lack of accountability for repeated mistakes and the drastic differences in work ethic between staff members? When frustration like this extends over time, the result can be cultivating an office environment with a huge increase in tension, gossip, and bickering. Dr. Andy Roark and practice manager Stephanie Goss tackle a mailbag question from a veterinary technician who is grappling with a hospital environment like this. They feel like their practice owner and manager haven't really addressed things from the perspective of the team but this tech feels they might be open to suggestions on what to do and how to approach the situation. Our vet tech says they are “not really sure where to even start with coming up with an overhaul in training/rewards/consequences..” and asked for input from Andy and Stephanie. These are great questions and common challenges we are excited to talk about so let’s get into this…

Uncharted Veterinary Podcast · UVP – 194 – We Have A Manager…They Don't Manage

Got a question for the mailbag? Submit it here: unchartedvet.com/mailbag

You can also listen to the episode on Apple Podcasts, Spotify, Google Podcasts, Amazon Music or wherever you get your podcasts.


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Thank you to our sponsors! To learn more about this week's sponsor, GuardianVets, check out their website HERE.


Upcoming Events

October 6-8, 2022: Get Sh*t Done Shorthanded Virtual Conference

This 3-day live, interactive virtual conference features a customizable learning journey for practice leaders who are tired of being overwhelmed and want to get their practice back under control. Explore how you’re working, isolate challenges, diagnose pain points, share best practices and pull together a sustainable plan to overcome obstacles.

While Uncharted Membership is always encouraged, you DO NOT have to be a member to join us for GSD! Non-members, here’s your chance to see what all the buzz is about and get a taste of the Uncharted experience.


Episode Transcript

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This podcast transcript is made possible thanks to a generous gift from Banfield Pet Hospital, which is striving to increase accessibility and inclusivity across the veterinary profession. Click here to learn more about Equity, Inclusion & Diversity at Banfield.

Dr. Andy Roark:
Hey, Stephanie Goss. You got second to talk about GuardianVets?

Stephaine Goss:
Yeah, what do you want to talk about?

Dr. Andy Roark:
Man, I hear from people all the time that are overwhelmed because the phones never stop ringing.

Stephaine Goss:
Yes.

Dr. Andy Roark:
And I'm sure you hear from these people, as well. Like, “Our caseload is blowing up and the doctors are busy and the phones just don't stop.”

Stephaine Goss:
They never stop. That is a true story.

Dr. Andy Roark:
I'm amazed by how few veterinarians know about GuardianVets. This is a service where you have registered technicians who can jump in virtually and help you on the phones. You can flip the switch and GuardianVets can jump in and take some of the load off the front desk, and they can handle your clients and get them booked for your appointments and give them support, and it really is a godsend.

Stephaine Goss:
Pre-pandemic, it was amazing to me how many people hadn't heard about it for after-hours call help, but at this point, I can't believe how many people don't realize that they are offering help during the daytime as well, which I would think right now is a huge benefit to practices because everybody is shorthanded. Everybody is drowning in phone calls, and so we talk about it. We've talked about GuardianVets a lot on the podcast, and every time we do, we always get somebody who says, “What is that?”

Dr. Andy Roark:
Guys, if you're not familiar with GuardianVets, if you think that you could use some help on the phones or up the front desk, check them out. It's guardianvets.com and if you mention our podcast, me and Stephanie Goss, you get a month free. So check it out, guardianvets.com.

Stephaine Goss:
Hey everybody. I am Stephanie Goss and this is another episode of the Uncharted Podcast. This week on the podcast, Andy and I are diving into another letter from the mailbag. It came to us from a technician who is a senior technician in their practice and they are struggling with feeling like they're in a practice where they have a manager entitled, but they maybe are not actually doing what should be done as a manager and this goes to talking about addressing behavior, bad behavior on the team, accountability, consequences, policies, procedures, protocols, culture as well. This one is a big giant can of worms and Andy and I had so much fun opening it and diving in. Let's get into this one.

Meg:
And now, the Uncharted podcast.

Dr. Andy Roark:
And we are back it's me, Dr. Andy Rourke and Stephanie gossiping folk Goss. Some Missy Elliot gossip. I'm not going to rap like Missy Elliot does not because it can't just because no one will listen to the rest of the podcast. So I'll just be like, “Play that again. Rewind that.” So we can hear Andy rap like Missy Elliot. Hello there Stephanie Goss, how are you?

Stephaine Goss:
I'm good. How are you?

Dr. Andy Roark:
I'm good. My pitiful dog is stuffing his face between the arm of the chair and my leg. You know what I mean? His golden retriever part is coming out. He's a love sponge. He's not good, but he is a love sponge. Don't stop petting me, dad. Well yeah, and let's just be honest. He has reason to be concerned because he's feeling insecure and he should be because his position was definitely threatened recently. So I took Allison, we went hiking and we drove up to this trail.

Stephaine Goss:
Okay.

Dr. Andy Roark:
And it's up, it's up near Bristol, Tennessee and it's called the Devil's Bathtub and it was this awesome trip. It was like eight or nine miles long, but you have to cross the Creek like 10 times, so you have to take your boots off and everything.

Dr. Andy Roark:
So anyway, so I am not taking this fluffy, goofy dog, but he's being boarded as Allison and I take full advantage of our kids being at camp for the last time of the summer. So we go up there and we get to the trail hit and I get out of the car and this dog, he was some sort of a rat terrier mutt. He comes tearing up to me like, “Oh man, I've been waiting for you.” I mean you know that experience where they… He came running straight to me like, “I am so glad you're here.”

Stephaine Goss:
Right.

Dr. Andy Roark:
And he had a tag that said Bandit on it, and so Bandit was all about hanging out with me and Allison, and so as soon as he comes and he celebrates, he's like, “Let's go.” And Bandit leads the way to the trailhead.

Dr. Andy Roark:
And I'm like, “This is kind of weird.”

Stephaine Goss:
Where are your people?

Dr. Andy Roark:
Yeah, was like, “Where are your people?” Yeah and he's an intact boy too. So I'm like, “It's not unusable I bet for Bandit to be out.” And so anyway, so bandit decided he was like, “Yep, I'm with you guys. Let's go hiking.” And that dog, Stephanie, he stayed with us for like five hours. He navigated the entire trail all the times we had to cross the stream. He would go down. He knew exactly where he was going. He would run down and then cross over a log that's like 25 yards off the trail, or he would just hop from stone to stone. And it's funny, we'd watch him and would see what stones were loose because he'd jump on some of them they would shake.

Dr. Andy Roark:
And I'm like, “Oh, I'm not stepping on that one.” But I told Allison, I was like, “We're like six miles in and I was like we might have a new dog.” And then whenever we stopped to take a snack, he was right there. He was insistent that he also have a snack, and I was like, “This is not your first rodeo.” This dog has 100%, I bet he hikes that trail every day and suckers every day, give him granola bars and all sorts of things and so we got back to the house or to coming back down the trail.

Stephaine Goss:
Didn't his people ever turn up?

Dr. Andy Roark:
No. Oh no. So we're we're we are a half a mile from the end of the trail, and I was like, “Seriously, what are we going to do with this dog?” Do we just drive away and leave this dog?

Stephaine Goss:
Right?

Dr. Andy Roark:
He definitely seems to know what he's doing and so anyway, in the last half mile he just started getting farther and farther ahead of us and he didn't even say goodbye, which kind of hurt. It kind of hurt when he didn't look back over his shoulder. He just kind of ultimately left and Allison and I were leaving and we went to the trailhead, we got in a car and as we drove away, he was there laying on a front porch of this little shotgun shack.

Stephaine Goss:
Oh my gosh. How funny.

Dr. Andy Roark:
And I was like I bet Bandit's life is greeting people with the trailhead, hiking with them, eating their granola bars and snacks, and then coming home and crashing out at his house. Like I bet that's 100% his life. So anyway.

Stephaine Goss:
Oh my gosh, that's funny.

Dr. Andy Roark:
Yeah, so Skips a little bit insecure and he should be because anyway, I am confident Bandit is also not a good guy. Like Bandit is probably aptly named. I think he's a con man the whole way. He was super fun. He's like that friend in college you had. Super fun, cannot be trusted. That's Bandit.

Stephaine Goss:
You already have a dog that cannot be trusted. So adding another one into the mix.

Dr. Andy Roark:
Oh yeah, totally. Yeah, exactly.

Stephaine Goss:
I can only imagine.

Dr. Andy Roark:
Like a rugged outdoor bad dog. Yeah, I don't need two bad dogs together. They would run cons as a team on me and my wife.

Stephaine Goss:
Oh my gosh.

Dr. Andy Roark:
So anyway, that's what's going on. So Skipper is still insecure ever since I came home and smelled like Bandit, and oh well. Sometimes you got to get the pressure on. You just be like, “Hey buddy, I could have you replaced in a heartbeat if you eat my sandwich off the countertop again.” 100%, you know how many dogs would love to live in this house with me? You better get your stuff in line.

Stephaine Goss:
Get it together Skipper.

Dr. Andy Roark:
Yeah, that's right.

Stephaine Goss:
Oh man. Well, I'm excited we have a great mailbag question today or series of questions. So we got a letter from someone who is a technician and they have been at their practice for six years and they have kind of grown in their role after having joined the practice as a technician, and now are one of the senior techs on the team and they love surgery and they love their team. They love the overall experience at their practice. There's a lot of good. They're really struggling because there seems to be a big problem and it has to do with what they say is a lack of structure, and that's one of the questions I want us to dive into. I think they do have a manager, but it sounds like maybe this manager, the actual job for this manager is maybe not practice manager.

Stephaine Goss:
So we're not super confident on what their responsibilities or the level of duties being assigned to this person, but they do have a manager and they are not actually managing because there is a lot of lack of accountability with the team when it comes to the jobs. So when mistakes get made, things happen over and over again. Doesn't seem like anybody's really held accountable and then sometimes there's consequences, sometimes there's not. They said sometimes someone has been talked to about issues and nothing seems to be getting done, and then other times people are randomly let go and nobody sure is this an accountability thing, is it not? So there's that challenge and then in addition to that, that has been helping cultivate in an environment where there is tension and gossiping and backstabbing, bickering kind of behavior amongst the team, right?

Stephaine Goss:
Because people are not being treated the same and everybody is seeing that, and so they said, “Well, the practice owner and our manager, haven't really dealt with it and I do feel like I have a good relationship with them, and I feel like they might be open to trying to put some policies and protocols in place.” They're not doing that on their own and so could I suggest things to them that might be helpful? And they said, “I'm not a manager, I haven't been trained and so I don't even know where to start.” And in particular where to start when it comes to overhauling training, rewards, consequences, those kind of things because that's where they see the challenge in this, and so they were asking if we had any input or advice because they would take it all.

Dr. Andy Roark:
Yeah. Let me tell you what I love about this format is when things come to the mail bag, they generally, by the time I see them, they get to my desk, the identifying information has already been stripped out of them, which means I have no idea who writes to us and I really kind of like it because then I can always just say, “Look, I don't know what's going on your practice.” I don't have any idea who this is. I just read what you send me and take that as the full context that I have and then I tell you what I think. And I have the feeling if someone came up to me and spoke to me and said to me directly, this is what's going on. I would really have to balance their feelings a lot more. You know what I mean?

Dr. Andy Roark:
And things like that, but when I'm like, “Look, I just read what was there and I told you what I thought.” And I don't know what else is going. I don't know what the story is.,I'm not there. I haven't seen your practice. If I have seen your practice, I don't know your practice you're talking about, and it liberates me to be much more honest and candid than I would ever be. If someone raised their hand at a lecture in front of 300 other people and were like, “What do you think about this?” And I'd be like, “Oh boy.” I have to make sure I take care of this person who's been brave enough to ask me a question, and so with all that said, let me just say at the very beginning, everything in this letter could be 100% accurate and starting in about three minutes, I'm going to act like it is and go based on that belief. Between now and then I'm going to point out.

Stephaine Goss:
I can't wait to see where this is going.

Dr. Andy Roark:
Oh yeah and again, this might mean absolutely nothing and I don't want to even get upset or anything. Whenever I see a letter that comes and it says, “This is my first practice that I've been at.” There's immediately some flags for me about questions, right? And again, and so the writer here is like, “Hey, this is my first practice and I've been there for a number of years and this is what I see.” And I always point this out because when people ask about management stuff is if you've only worked it one practice and you've only seen things one way, there's always the possibility that the grass is greener on the other side and again, I'll come back to this, or what you think, you go, “That can't be normal.” And the truth is that's 100% normal. All practices are are in the same weird boat and do these annoying things.

Dr. Andy Roark:
And so I have to just put that out of like, “No one's held accountable and people disappear, and blah.” And I go, “Okay, if this is the first practice that you've been in, it is quite possible that what we're seeing is the normal level of people not being held accountable and just trying to make a business go.” And so I don't have enough information to know whether what we're perceiving is really truly over the top or if this is a normal level of dysfunction of an American business. American or Canadian business. Does that make sense why I say that?

Stephaine Goss:
It totally does and I think you're not wrong. That's one of those things where one of the biggest pieces of advice that I give to people is work at more than one practice. Even if you love your practice, spread your wings, girlfriend or guy because whoever you are, you got to get out there and you got to experience things because every practice is different and there are so many different ways to do it, and only with that experience and seeing you… Three things can happen. You can go somewhere else and the grass can be greener and you can recognize, “Oh, that was a mess and there really is a better way to do this.” You can also go somewhere else and realize, “Oh my God, this other place is so much more of a dumpster fire. We actually had our shit kind of more together than we thought we did.”

Dr. Andy Roark:
Yeah.

Stephaine Goss:
Sometimes that's a surprise and I think your point is a solid one, which is a lot of the times you go other places and you recognize this is a variation on a theme, and everybody really struggles with some of these issues.” And it is actually yeah normal and it falls… If you imagine normal like a shade of gray, there's lots of different shades to it, right? And there could be things that are more normal and less normal and so I think this is one of those things where you're not wrong. It is worth recognizing that every practice goes through this at some point or another.

Dr. Andy Roark:
Totally. Well and so I just wanted say that and that's why I said we're going to take about three minutes here just to call out and go whenever I see somebody who works in one practice and they say this is abnormal and these are not meeting standards, I always go. Hm, I don't know. I try to kind of gauge this and say okay, is this the grass is greener. I haven't worked other places and so I think that we're doing bad, but maybe we're not doing bad. I always like to put that up front and say, “I don't know this practice. I don't know this person.” From now on, I'm going to assume that the level of transgressions that we're talking about exceed, well, what is normal? And we're going to spend the rest of the episode going on about that.

Dr. Andy Roark:
But I always just like to call that at the beginning and go sometimes people don't get held accountable or it doesn't feel like they get held accountable, and sometimes there's not a plan, and sometimes there's chaos and sometimes we're not privy to the conversations that happen behind the scenes. And there's a certain level of that, that's just normal. I'm just going to go forward and making the assumption that we are beyond that, but it's just important to call it out just so that when people start to talk about these things, they don't immediately jump to this is awful, or Andy says that no one should ever be uninformed about what is happening. I go, “Okay, that's not what I'm trying to say.”

Stephaine Goss:
Okay and I would agree with you, and I think for me, there's a big split here in both of us say should is a very dangerous word, right? And there are two things here. One is HR related and disciplinary and what does accountability look like, right? And the other is cultural, is teamwork, is gossiping, is bickering, is talking behind each other's backs, right? And those two things can be tied together and at the end of the day, the hospital leadership should be responsible for both of those things, and as a team member who is a leader within the practice, but not necessarily the manager, you have a responsibility when it comes to the cultural piece as much as your leaders do when it comes to the HR piece, and the rules and protocols and policies and all the accountability piece. That is something that you can help and support and be a part of, but I'm glad you brought up the point Andy, that it's HR related, right?

Stephaine Goss:
So it will always live in a world of gray because you cannot know everything. You are not in a position where legally, you should know all of the things, and so that's one of those things where there's a split here for me and there's two separate issues to be talked about, but I think from a head space perspective, the important part for me is what you said, which is that when it comes to the HR stuff, you just have to remember that you are never going to know all of the things nor should you know all of the things, and so you have to start from a place of assuming good intent because you don't know the whole story.

Dr. Andy Roark:
Yep. Totally. All right, I love that and that's the opening head space place I think is let's just put it on the table and say a lot of this stuff sounds like HR issues because we're looking at management and we're questioning HR policies and procedures. No, I'm sure this varies by the state. You and I speak nationally and internationally to people so we tend to speak in the most rigorous of terms. You are not supposed to know what is going on from a disciplinary standpoint with other people in the practice. You're not supposed to know that. It may look like people are just getting verbal warnings, and then one day they're being fired. There may be a robust process going on behind the scenes of writing people up of corrective plans. It is illegal for the people doing that to let the practice know that's what they're doing.

Dr. Andy Roark:
And so you might say, “No, I am very aware that these things are not happening.” I just always put that forward and say just know that you are not going to be privy to all the things that are happening and that's a frustrating thing and we talk to employees all the time who go, “I make these reports and I tell people what is happening and this is going on and they say, okay, and then nothing seems to happen.”

Dr. Andy Roark:
And I always have to try to talk those people down and go, “Hey, I don't know what's happening. You can assume good intent and believe that a lot more is happening than what you know about, and the company, the business, the practice is not allowed to give you updates or tell you what they're doing.” They simply cannot do that, and so there is some of that. So I think know that's the thing. Come with a positive outlook and believe that, “Hey, maybe there's a lot of things going on that I don't know about and that may be going on.” And so that's just a good positive head space to start from.

Stephaine Goss:
Yeah, I love it.

Dr. Andy Roark:
So start with empathy is the other thing, and I say this, and I hate you say start with empathy because I am the boss who tries to run the show and you try to make a great place for people to work that's not a military installation where there are rules and drill sergeants yelling at people, do this, don't do that, and there are punishments being meted out. And at the same time, people still need to treat each other in the ways that mash up with the core values, and they need to treat each other in ways that are professional and in ways that get work done. And so it's always that balance and I just have to say that as a business owner, I don't think people generally realize how hard that balance is to strike of this is not a police state.

Dr. Andy Roark:
And at the same time, we still need people to do what they say they're going to do and treat each other with respect, and so man, that balance is really hard to strike and it's easy to stand in a place and say, “Boy, we should have more structure. We have more accountability.” And then it's also easy to have too much and go, “Oh, this is awful. We can't do anything. We're being in trouble all the time. My boss just rides me. I'm getting written up for everything.”

Dr. Andy Roark:
I've seen both of those scenarios and everybody who's managing a practice is trying to balance those things and so there is some giving grace. That doesn't mean that we don't need to fix things because we all, we always need to work on them, but again, this is just about giving grace, starting from a place of empathy and saying, “I bet these people who are managing the practice are doing their best and they're doing their best.” And they push in one way and then there's push back and they sort of wrestle back and forth with that, but anyway, that helps me get into a positive healthy space where then I can start thinking about what am I going to do in this situation? But I don't know. That's about it for me for Headspace.

Stephaine Goss:
I think the other piece of empathy, I'm glad you said that and the piece that I would tie to that is as a team member, in veterinary medicine, one of the best pieces of advice that I could give is something that I learned the hard way, which is that I don't know, I wish there was an actual percent, but I'm just going to give you Stephanie's gut sense.

Dr. Andy Roark:
Sure, shoot it.

Stephaine Goss:
90%. I would say 90% of the people in veterinary medicine who are running practices as either a manager, owner, medical director, combination of all of the above have no formal training in business and leadership. It's really high, say 90, maybe it's less than that. Vets went to school to be vets. They didn't go to school, the vast majority of them to be MBAs. We have some doctors who are vets and who have their lodge degree or whatever, and have supplementary education that supports it, but there are way more managers and practice owners in veterinary medicine that don't have that kind of education and support than there are managers who do, and so one of the things that I always tell the team is when it comes to getting into that head space, just taking a step back and remembering that it makes it so much easier for me to assume good intent, because we don't know what we don't know as human beings.

Stephaine Goss:
And if I can look at somebody and be like, “Oh, Andy went to vet school, he didn't spend all that time learning the ins and outs of HR and management, that's its own separate degree.” Right? And so if I think about it in that context, it becomes a lot easier to ratchet down my frustration or anger or whatever to a level that feels manageable sometimes, and so I agree with you, I think the big part of the head space for me is that you have to start with empathy and that makes it easier for me I think to start with that empathy, because I can look at them as a person and be like, “Yeah, it's easy to give you the benefit of the doubt. You didn't go to school for this.”

Dr. Andy Roark:
Yeah, I think that's super important. I really like that a lot. The last thing about head space that I want to put honestly, I'm done with head space, but there's one more thing I want to put on just as I'm thinking about our action steps that's what thinking ahead is there's a bunch of things going on here, right? There is accountability, they said there's not a lot of structure, there's gossip, there's these people not only getting verbal warnings and then being let go, and there's a lot of different things here and so know that there's a lot of different things going on in this question about what's happening, and again, Rome wasn't built in a day and this is not one question of how do I get my practice organized so all these things goes away.

Dr. Andy Roark:
It sounds like there's a lot of different things going on and we need to make some structural modifications and changes, and that's going to take time because it's not a one tweak, one light switch flipped problem. This is a lot of different things. So again, settle in a little bit with some patients and then let's take a break and then we'll start to work through this, shall we?

Stephaine Goss:
Yeah, sounds good.

Dr. Andy Roark:
Hey guys, I just want to jump in here real fast and give a shout out to Banfield Pet Hospital for making our transcripts of available. That's right, we have transcripts for the Cone of Shame Vet Podcast and the Uncharted Veterinary Podcast. You can find them at drandyroark.com and at unchartedvet.com. This is a part of their effort to increase inclusivity and accessibility in vet medicine. We couldn't do it without them. I got to say thanks. Thanks for making the content that we put out more available to our colleagues. Guys, that's all I got this time. Let's get back into this.

Dr. Andy Roark:
All right, let's go ahead and talk about where we are, and let's talk about trying to work this into a reasonable place. My goal coming out of this is to have an action plan for the team I guess is what it would be. What I'd be working for is not to have all the problem solved because there's a bunch of different things going on and I don't have clarity on exactly what that is and it's just too much. So I think when we talk about action steps, my idea is not to build an action plan that solves the problems. My action steps are to build a collection of action steps that will walk us down the path of solving the problems in an organized, ongoing way. That how I'm looking at this. How do you feel about that, Stephanie?

Stephaine Goss:
Yeah, I think I'm heading the same direction you are with where to start because for me, I think some of it, a big piece of it is what are you trying to get out of this? Because there's so there's a lot to unpack. To your point and it is a multi-pronged challenge and so before we can say where do you start? The best question I could give you is what do you want to get out of this?

Dr. Andy Roark:
What does success look like?

Stephaine Goss:
Yeah because if you can't define that for yourself, I don't think you can figure out where to start because where you're going to start is going to depend on that question, and there's a couple different ways they could go, right? But think you got to ask the question.

Dr. Andy Roark:
Yeah, I like it because it's a big multi tentacle beast problem. This is mixed metaphors. We need to get a North star. Sorry, I'm going to step back and go this a long journey we're talking about. We need a North star. We need to know where ultimately trying to go and that's the first thing is what does this look like when it's done? What do you want the practice to be like? How does that actually look in your mind as far as finding the balance of accountability and autonomy for people to kind of do what they want and to be themselves and express themselves and interact independently, things like that. So where are we trying to go? What does that look like?

Dr. Andy Roark:
So set that North star and so I would start with that. The other thing that I would say is remember the spiral staircase, right? And business is a spiral staircase, which means you're always looking and you're like if I could just get to that next level, everything would be great, and so you work hard and you get to the next level of staircase and it turns and you know what's there? Another staircase and guys, that's life and that's business and there's always going to be next staircase and so just put that in your mind. The big thing for me is North star, what does this look like? What do we want our practice to be like? If you haven't done your core values exercise, I would do your core values exercise. If you don't know what that is, consider getting your leadership to join Uncharted and check out our core values workshop that we do where we figure out what do these people care about?

Dr. Andy Roark:
What does the team care about? What do you want the practice to be from a meaning and purpose standpoint? And when you have those things, it makes your priorities a lot more clear. It makes your action steps a lot more clear. You understand kind of what needs to happen first that's going to make the biggest changes to the things that you care about. As a start, we start with the core values exercise. What is our practice, meaning and purpose? And I guess that's kind of North star as far as where you want to go, but I really would do that exercise because it's going to get everybody speaking the same language. It's going to get everybody talking about where they want to go and what they care about, and once I have my core values, how do you eat an elephant?

Dr. Andy Roark:
The answer is one bite at a time. I would start to pick my priorities of what are we going to tackle first? And then I would just start to chip away at the problem, and I love it's a truthful reality, it's backed up by research, but I love the truth that we as human beings tend to overestimate what we can accomplish in a year and underestimate what we can accomplish in 10 years. It's just know that this is going to feel frustrating as you start to work because it's going to take a lot longer than you think it will, but if you stay at it, in five years, you are not going to believe where you are and how far you've come.

Stephaine Goss:
Yeah, I like that and I agree with you about the North star piece of it and so to help get to that point and to get to the point where you could start to look at core values in some of the things there that are cultural and that require some experience to help set up and facilitate and figure out where do you even start with that? For me, I would start with a brainstorm and kind of a brain dump, and whether you do it on paper or you do it in your head, I would ask our listener or our writer and anybody else who's in this situation to think about what actually is bothering you? What is frustrating about your practice and make a list and write it all down and be as specific as you can.

Stephaine Goss:
Is it how the team is treating each other? Is it that people are getting let go, and you don't know why? Until you pinpoint what is actually bothering you and what's bothering the rest of the team, I think it will be very hard to figure out what that North star is. So that step number one for me is doing that brain dump and trying to actually get it all out and figure that piece out of it because the first piece for me I think falls between that brain dump, which is a personal thing and you can do on your own, right? And the North star, which is going to have to involve the rest of your team. If you're talking about core values in figuring out who you are as a group, there's a step in between there for me for this person, which is something that anybody on the team could do.

Stephaine Goss:
And so our writer said, “Look, we have some challenges with the team, gossiping, feeling like there's tension amongst ourselves, and bickering.” And this is where you don't have to be the manager. You don't have to be a senior technician. Any member of the team could have the daring and the bravery to say, even if it's to one other person, “Hey, I feel like we have been really stressed out. We've been picking at each other lately, validate the scenery and find out do they see it the same way? Are you seeing this in your head one way and everybody else is seeing it differently?” And so for me, it would start with what can I do as a team member in this position and where I'm going with that is trying to figure out why it's happening.

Stephaine Goss:
Because one of the most powerful tools that any member of the team can put in their toolbox is having a set of rules that you guys as a team agree to play by, and that I don't mean rules like what are your policies and procedures and how do people get disciplined for things? What I mean is we're all human beings, we're going to show up at this place and we're going to work together. How do we show up for each other? Do we tolerate talking about each other behind each other's backs? Is that a cultural standard that we have set, and if it is and you want to change it, take someone being brave and speaking up and saying, “Hey, I think that this is a problem.” Right? And that's a really scary place to be because you run the risk that you stand up and you be brave and you say it and no one else backs you up.

Stephaine Goss:
But I pretty much could guarantee you that if you're feeling the way that our writer is feeling, there's probably somebody else on your team who's feeling the same way too, and so it's about taking that step for me, it's about starting with doing some sort of brain work and self work to figure out what is actually bothering you so that you can kind of figure out your plan of attack, and then as far as the cultural stuff goes, I think you're spot on Andy and I would say to this team, they need some work figuring out where to set up their culture and a good in between step for me that doesn't require it coming from a leader is the ability to say, “Hey, I feel like maybe we've been having some gossiping and it doesn't make me feel good. I don't like getting talked about and I don't like talking about other people. Would you guys all be willing to agree that we're not going to talk about each other behind each other's backs?”

Stephaine Goss:
And then say, “Okay, we're going to agree to this.” And I love writing it down and capturing it and putting it up on the wall. It could be as simple as writing it on your board in the treatment board. Maybe it starts with one rule. Maybe it starts with 10, it's different for every team, but being able to say like, “How are we going to show up? How are we going to treat each other at work?” That for me is a place to start with the cultural issues if this team has never done any cultural work before.

Dr. Andy Roark:
No, I agree. I like that a lot. I think you're right on it. So I think it's funny. I like your approach better than mine. My thought was…

Stephaine Goss:
Wait, let me revel in that for a second.

Dr. Andy Roark:
Yeah, I like yours better than mine. I would abandon my plan to do your plan. So I was about to start talking about priorities and how we set priorities of the things that we change first, okay? And so we talk about the North star, we talk about the team core values and then I was like, “All right, then we're going to set priorities.” But I really like where you were is if you set the North star and you set the team values and you include the team in those values, then the next smartest thing is not for me as a leader or a leadership team to start hacking away on things. It's to go to the team and say, “What about this really bothers you guys? What changes would you like to make? How do you guys feel? What would you like to do?”

Dr. Andy Roark:
And you are always better off to do what the team wants to do as far as making cultural changes because that is where their energy is. The hardest part of making changes as a leader is getting the team energized and bought in and motivated to make those changes, and so the smartest thing, especially when you've got a list of 50 things that you could do, the smartest thing is to say to the team, “What do you guys want to do?” Because that is going to require less management, less motivation, less coaxing, less following up, less holding people accountable than anything else. And so that's why I say I like your idea better than mine. I missed that trick there in the setup. I'm really glad you said that.

Dr. Andy Roark:
So the first thing I do is take that list and go to the team and say, “How do you guys feel about this? We're going to focus on one or two things, what would you guys like those things to be?” And then let them do it. At some point, you're going to have to start driving the bus and making decisions yourself about what you want to fix, and when you do that, my sort of shortened, dirty, priority sitting exercise is to say, “Okay, you're looking at these things that you don't like or things you want to fix and you don't know where to start.” The worst thing you can do is not pick something, it's to try to hack away at everything, you'll always feel overwhelmed, you'll always feel like you're failing. It's just too big. You have got to pick a small thing and do it and then pick the next thing and do it, and that's why I said the thing about we overestimate what we can do in a year, underestimate 10 years. You've got to start walking.

Dr. Andy Roark:
You can't stand in the parking lot with Bandit, looking at 15 different trail heads and not deciding where you're going to go. Pick one and walk, and so that quick dirty way is what causes you the most pain, which means what is the thing that is triggering you, that's making you angry, that is causing the most fallout with the pet owners. What is the biggest pain point that you have? Number two, what is the greatest frequency that you have? What is the one that is bothering you every other day, every other day we have a client complaining that they can't get on the schedule. I'd say, “Well, that sounds like a frequency driven issue that we should prioritize.” And the last thing is what can be one and done meaning what is a thing that we can do, and then it's done and everything else benefits from knocking that thing off the list.

Dr. Andy Roark:
So for example, let's say that you have this big list of things that are causing problems, and one of them is the printer is broken and I'm like, “Oh, that's a thing that we can fix today and then the ability to print will help us get everything else done.” And so go fix the printer today. It's low hanging fruit, it's visible, get it done and then print to your heart's content and that will help you get other things done. So those are my things, and again, there's not one that's like, “Oh, take pain over frequency or one and done over the other things.” I think for me, my mindset is if this is a Tetris game, what is the annoying piece that is blocking up all the other pieces?

Dr. Andy Roark:
I'm going after those first and then I'm either going to go after what is causing me the most pain or what is happening again and again, and if I could just get it fixed, then that pain would go away and right now, it seems like every time I turn around, I'm dealing with this issue, and so I don't think there's a right answer. I think it very much depends on the circumstances, but I would start using those criteria to pick things off of your list, work on one thing at a time. If you fix one problem a month, you're like, “That takes forever.” It's like, “No, it doesn't.” In 10 months, if you fix 10 cultural problems, you have done an amazing turnaround.

Stephaine Goss:
Yes and I think too, the writer asked, look, I recognize I'm not the boss, I'm not the owner, I'm not the manager, but I feel like they would be open to feedback or suggestions. Lean into that. Have the conversation with them and just saying, “Hey, I've been thinking about this and this is what this is what's really bothering me and I just really would like to know how you guys feel about it because I'm not the leader and this is bothering me. So I can't imagine how you must be feeling about it.” And see if they bite. See if they see if they give you anything. See if they're willing to help you because even if, look, this could turn into a full-time job for you if you let it. Sometimes this is how people become. This is sometimes how people become managers because they can't keep their mouth shut, and that is the story of how Stephanie Goss became a manager because I asked the questions, right?

Stephaine Goss:
And yeah, there's a longer story to it, but this could become a full-time job for you writer if you want to and it also could just be you've been at this practice for five plus years. Lean into the relationship you have with these people and just say, “Hey, this is stressing me out. I've been thinking about this a lot and I wanted to know how you guys feel about it and help them figure it out.” Because maybe it's just that they need a push. Maybe they need to just hear. I can't tell you how many times in my career as a manager, I had a team member who I had a relationship with who I valued their opinion, and I respected them, asked me a question that turned on the light bulb or was eye opening of like I knew that it was bothering me, but I didn't realize it was bothering everybody else.

Stephaine Goss:
And that was all of the motivation I needed as the leader to jump into the deep end and say, “I'm going to work on this, I'm going to tackle it. I'm going to fix it.” And so it doesn't have to be you learning the skills to do all of the things that you just talked about, Andy because I think that could be really daunting too, right? Like if you don't have any of that experience, how could I learn about priorities setting? How could I learn about how to talk about vision and mission and core values with people? That can be really intimidating. It could be as simple as giving somebody the push to figure that out on their own. If you are the writer and you're like, that this is something I'd be interested in learning more about, there's also nothing wrong with educating yourself.

Stephaine Goss:
And this is the last piece of advice I was going to say or suggestion would be this sounds like great potential where if you are a floor leader or you are a middle level leader in your practice and you have an interest in continuing your own development, this is a great time to find a mentor. Find somebody who is an experienced practice manager or a hospital administrator who has a different job than your practices, office manager, or homegrown manager who doesn't have any training and learn about their experience, learn about their skill sets and figure out how to bridge that gap and that education and that learning process is not a quick one. So it's not the first place where I would start, but it certainly would be an opportunity for you to learn more and connect with your peers and just soak it all up and because you can learn so much, and really quickly I think.

Dr. Andy Roark:
Yeah, I completely agree. All right, I think there's been a wildly big beastly question to get our arms around, but we did it and so yep. So there we go. Guys, that's what I got for you. I think that's sort of where I am. I hope that we gave people good things to think about and didn't muddy the waters too much as this was a big unwieldy, tentacle beast that's in between us and our North star. How hard is that to follow?

Stephaine Goss:
I think it comes back to it takes a little bit of positivity. Just to start with some good thoughts and say, “I don't like this. This feels negative and feels not good to me and this is how I can be more positive about it.” And if that's you dealing with it, if it's that asking somebody else to deal with it, but figuring out what exactly is really bothering you and what feels the most important because you're not wrong, Andy. It is beastly and there's multiple things happening, and so I think figuring out where do you start is the heart of it. So this was fun.

Dr. Andy Roark:
Awesome. Cool. Thanks guys, everybody take care of yourselves.

Stephaine Goss:
Have a great week everybody.

Stephaine Goss:
Hey friends, have you been over to the website lately to check out all the fun and exciting things that are coming from the Uncharted Veterinary team? If not, you should stop right now and head over there because we have got some awesome stuff coming late summer and into the fall and winter and I want you to be there with us. We have our Get Shit Done Conference coming in the fall that is happening in October before that, we've got a workshop coming in September from my dear friend, Dr. Phil Richmond. He's going to be talking about avoiding toxic teams, how to create psychological safety in our practices. We've got the amazing and wonderful technician, Melissa Entrekin, who is leading a workshop in October about leveraging technicians, making practice less stressful for you, them, and your patients, and all kinds of other fantastic things you are not going to them to miss out on.

Stephaine Goss:
So if you haven't been over there lately, head on over to unchartedvet.com. You can hit forward slash events if you want to go straight to the events page, but that will show you everything that is coming and remember, if you are an Uncharted member, your membership gets you access to all of these workshops that we do on a regular basis for free, and if you are not currently a member, you can check out the membership information because it will save you big bucks throughout the year on accessing all of the workshops, and it scores you access to the conferences when we have them, like Get Shit Done for less money. That's right, get a discount and who doesn't love a good discount.

Stephanie Goss:
Thanks so much for listening guys, we'll see you soon.

Written by Dustin Bays · Categorized: Blog, Podcast · Tagged: boss, lazy, manager, toxic

Aug 24 2022

How to Compete For New Grad Hires

Uncharted Podcast Episode 192 Cover Image

This Week on the Uncharted Podcast…

Jason Szumski, a soon-to-be new grad c/o 2023, joins Dr. Andy Roark to share some research on what new graduating veterinary students are looking for in a first job hire and to answer the burning question so many independent veterinary practices have: “How do I even compete to hire new grads?!” Let's get into this episode!

Uncharted Veterinary Podcast · UVP – 193 – How To Compete For New Grad Hires

Got a question for the mailbag? Submit it here: unchartedvet.com/mailbag

You can also listen to the episode on Apple Podcasts, Spotify, Google Podcasts, Amazon Music or wherever you get your podcasts.


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Thank you to our sponsors! To learn more about this week's sponsor, GuardianVets, check out their website HERE.


Upcoming Events

October 6-8, 2022: Get Sh*t Done Shorthanded Virtual Conference

This 3-day live, interactive virtual conference features a customizable learning journey for practice leaders who are tired of being overwhelmed and want to get their practice back under control. Explore how you’re working, isolate challenges, diagnose pain points, share best practices and pull together a sustainable plan to overcome obstacles.

While Uncharted Membership is always encouraged, you DO NOT have to be a member to join us for GSD! Non-members, here’s your chance to see what all the buzz is about and get a taste of the Uncharted experience.


Episode Transcript

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This podcast transcript is made possible thanks to a generous gift from Banfield Pet Hospital, which is striving to increase accessibility and inclusivity across the veterinary profession. Click here to learn more about Equity, Inclusion & Diversity at Banfield.

Andy Roark:
Hey, Stephanie Goss. You got second to talk about GuardianVets?

Stephanie Goss:
Yeah, whatever you want to talk about.

Andy Roark:
Man, I hear from people all the time that are overwhelmed because the phones never stop ringing and I'm sure you hear from these people as well. Our caseload is blowing up and the doctors are busy and the phones just don't stop.

Stephanie Goss:
They never stop. That is a true story.

Andy Roark:
I'm amazed by how few veterinarians know about GuardianVets. This is a service where you have registered technicians who can jump in virtually and help you on the phones. You can flip the switch and GuardianVets can jump in and take some of the load off the front desk and they can handle your clients and get them booked for your appointments and give them support and it really is a godsend.

Stephanie Goss:
Pre-pandemic, it was amazing to me how many people hadn't heard about it for after hours call help. But at this point, I can't believe how many people don't realize that they are offering help during the daytime as well, which I would think right now is a huge benefit to practices because everybody is shorthanded. Everybody is drowning in phone calls and so we talk about it. We've talked about GuardianVets a lot on the podcast and every time we do, we always get somebody who says, “What is that?”

Andy Roark:
Guys, if you're not familiar with GuardianVets, if you think that you could use some help on the phones or at the front desk, check them out. It's GuardianVets.com. And if you mention our podcast, me and Stephanie Goss, you get a month free, so check it out, GuardianVets.com.
Welcome, everybody, to the Uncharted Veterinary Podcast. I am your host, Dr. Andy Roark. Stephanie Goss is not getting to do the introduction this week. Oh, no, I get to do this. In fact, Stephanie Goss isn't even on this episode. I am talking to a good friend of mine, a young almost doctor that I am so proud of and I am so pleased to mentor. He is someone that I expect amazing, outstanding things from in this profession. And I am so thrilled to have him here to talk about a question that a lot of people ask me. “How do I hire new grads, Andy? How do I even compete with the big dollars and the big budgets that are out there? How do I even get access to these people when other groups are able to go straight into the vet school? What do I do?” I have a magnificent fourth-year veterinary student who has got his thumb firmly on the pulse of the vet students in the United States and he knows the stuff and he's got some research he's going to unpack for us on what vet students want in their first job. It's a really good episode. It's really fun. You guys are going to really fall in love with Jason, if you have not heard him before. He is really amazing. But anyway, guys, that's enough. Let's get into this episode.

Meg:
And now the uncharted podcast.

Andy Roark:
Welcome to the podcast. Jason Szumski, how are you, my friend?

Jason Szumski:
I'm doing great. How are you, Dr. Roark?

Andy Roark:
Man, I'm good. It's good to see you again. For those who don't know you, which is probably, let's be honest, that's probably most people because you're just getting started. You are a fourth year vet student at Illinois College of Vet Medicine. You are the current class of 2023. You are the class president. You have been the VBMH chapter president at Illinois. You did an externship with me, which is super rare, because I quit doing those a long time ago, but you just wore me down, to be honest, and finally convinced me to take you on. And so you came and you stayed with me at my house with my kids and my wife and then helped me put on the Uncharted Conference back in April, and so you and I know each other really well. I am super glad to have you here because I have some questions that I have gotten through the Uncharted mailbag that I think that you're the guy to answer. Are you ready?

Jason Szumski:
I'm ready. Let's rock and roll. I'm glad to see you too, and thanks for having me.

Andy Roark:
Oh, man. My pleasure, my pleasure. Well, you actually, not only having you on the podcast, you are definitely the first veterinary student who's ever going to speak at an Uncharted Conference and so you've got that coming up, which is going to be pretty … No pressure. No pressure at all. We're definitely not going to do this again if you drop the ball.

Jason Szumski:
Right. Yeah, no pressure on that one.

Andy Roark:
But yeah, I'm sure you'll be fine.

Jason Szumski:
Yeah. I'm ready to rock and roll. It's going to be great.

Andy Roark:
It won't end your career before it starts. It will just cripple it if it goes badly.

Jason Szumski:
I can't wait. It's going to be a blast.

Andy Roark:
It's going to be great. All right, sweet. Here's what I got for you. Here's what you're talking about. At the GSD Conference in October, you are doing a presentation on effectively recruiting graduates from med school. And what I want to talk to you about was the number of questions that I get from frustrated, independent practices, small business owners, who say, “I don't know how to talk to vet students or how to get them to even look at us because there's so much noise and there are bigger companies that have big budgets and I just don't feel like there's any chance in the world that we can recruit a new graduate to our practice.” That just doesn't seem right to me, so let me go ahead. I'm going to open this up broadly and can you just speak at a high level, looking around, class of 2023, what do you think are the main concerns that new graduates have? What are they looking for in an employer?

Jason Szumski:
Right. Yeah, that's the question, right? And as a little guy, it's hard to compete with these offers that the corporate groups are offering, right? They can offer, they have deep pockets and big budgets. And so really, we wanted to try to figure out … I put a survey together, me and a classmate of mine, Natalie Whalen and now Dr. Aaron Kaplan over at Virginia, Maryland, put together a survey that just asked people, what are you expecting from an employer as a new grad and then a ranking system. What do you rank these things? We talked about schedule flexibility, corporate versus private, continuing education loans, location, the number of vets, the benefits, the salary, and the mentorship and then we had everyone rank it. We got 300 responses from four different schools around the country, so we have a good base of what we wanted to do and the results were overwhelming. Everyone wants mentorship. By far, the number one thing that people requested was mentorship. And that's not breaking news to anybody, but what is mentorship, and that's different. That's person by person and that's why I think it's different.

Andy Roark:
Well, I was writing that down as my next follow up question. What is mentorship, because we throw this word around all the time. And I got to be honest, from a practitioner standpoint, it's super frustrating because vet students are like, “I want mentorship.” And you're like, “What does that mean?” And they're like, “I don't know.” I want to go through the rest of this list and then we're going to come back and I want to crack into mentorship with you a little bit, because I want to try to figure out what people mean when they say that and how to ask questions so I can figure out what they're saying when they say they want mentorship. So mentorship, number one with a bullet, what else did you come back with?

Jason Szumski:
Sure, so mentorship, by far, number first, the first thing that people asked for. And then number two, three, and four were pretty variable. I'd say upwards of 80% of people wanted mentorship as number one. Benefits and salary are number two and three, but not a close number two and three. It's mentorship, by far number one. And we also broke it down by class to see which class wants mentorship more than other classes and it's pretty interesting. There's a huge jump from second year to third year, where people are starting to realize mentorship is really important. When they start to get those looks for jobs and they're starting to break down the barrier, it was a huge jump.

Andy Roark:
Well, the clinical rotation part, too. When you're doing textbook work, when you're taking exams like you've always taken, you're like, “I got this.” And then when you actually have to stand in the room, you're like, “Oh, I don't got this.” Yeah. I think it makes a lot of sense to me that you would see this increase at that time.

Jason Szumski:
Right. Yeah, until you're standing next to your first spay in junior surgery, you don't realize how important having someone that can help you out that knows what they're doing is, right?

Andy Roark:
Yeah. It's a security blanket.

Jason Szumski:
Exactly, a security blanket, and that's one of the many things that we saw, was what people wanted in mentorship and it's very, very different, which was great. That was one of the questions we asked. What is mentorship?

Andy Roark:
Okay. Before we get into that, let's tease out the other two that are easy, so benefits and salary. What are you seeing as far as benefits and salary? I know the students talk. I think that there are some things that vets underestimate and there's some things that vets wildly overestimate. Can you talk to me just in general, broad terms about that? When vet students say benefits, what do they care about? What are the things that seem to impress people or that seem to make a difference?

Jason Szumski:
Right. And right now, most benefits packages that I'm seeing are pretty similar. I mean, you talk about health, you talk about disability insurance, you talk about liability insurance. I include CE in benefits. Some people put it separate and say they want a different CE balance, but I think that's included in benefits there. And those are the kinds of things that are looking for. PTO is a big one. Right now, there's three job openings per vet student, so the market is crazy for vet students right now and vet students know that if they want a couple extra days off per year, they're going to ask for that, so those are the kinds of things that they're asking for in terms of benefits. PTO and CE are really important right now. Those are the two of the bigger ones.

Andy Roark:
Yeah. That totally makes sense. All right. And then salaries, I'm assuming that you see pretty broad variation, depending on where people are going to go practice.

Jason Szumski:
Yeah. It's definitely dependent on where they're practicing and what they're practicing. I mean, mixed animal veterinarians will make a little bit less, but as I heard on an earlier episode with you, we're breaking the six figure mark pretty standardly now. And then I know it's different from even the last couple years, but most of vet students coming out are expecting an offer to be at or around six figures right away.

Andy Roark:
Yeah. That's what I'm seeing as well so yeah, I think that's definitely a trend. I think that's good for veterinarians. I think it's good for practitioners. I think it's where we're going. I think a lot of vets, a lot of practices get stuck in their head and they're like, “Well, why do these people make more money coming out of school than I ever made coming out of school?” And you go, “That's not an important question. That doesn't help you at all.” The question you need to ask yourself right now is, “This is what's happening. What are we going to do about it?” Not should we adapt, but how do we adapt? How do we make these things happen so we can be competitive?
Well, let's give the answer to that. Let's start to tap into mentorship because if you've got 80, 85% of vet students saying this is the number one thing for me and putting it over salary and benefits, well then obviously, this is a differentiator. And one of the things I think is really great, it actually makes me really happy as an entrepreneurial, optimistic, innovative person, is to say, “I think this is great,” because I think this is where individual practices can shine. I think this is where you show your culture and your values. I think it's where you can make up a lot, as far as dollars and cents, by giving people safety guidance feeling, that they're going to be brought up, grown, and developed. I think that's worth a lot more than dollars, once you hit a certain dollar threshold for sure. And so what is your take when we start to talk about mentorship, how it applies to different people? How do we crack this open, Jason? Are there broad categories that you think exist when people say mentorship? How do I start to get my arms around this concept?

Jason Szumski:
Sure. I think the number one most important thing that you can do with regards to mentorship is be flexible. Every single vet student that's coming out of school is different and their experience is different and what they want is different, so be flexible. Don't go in with the standard, “We're going to do hour appointments for the first six months and then half hour appointments after that.” Be flexible. Meet with your vet student weekly, biweekly. Get the get gauge on how they're doing comfortability wise. Do they want to move up? Do they want to see more sick patients? Do they want to see less sick patients because they're not comfortable yet? So those are the kinds of areas that you can really get a leg up, in terms of the competition and being flexible because you have that flexibility as a smaller practice to be able to leverage that.
We ask that question, what is mentorship? What does that mean to you? And we got so many different answers. Everyone answers it differently. And the great thing is that we have tons of ideas on how people are thinking. So some people like to walk through cases, just, “Hey, for the first three weeks, let's just walk through some cases. Let's make sure that I'm thinking about things correctly.” Like you mentioned earlier, the security blanket, “I know how to do things. I just want someone to be there in case something goes wrong.” And then after a little bit of time, you realize that you know what you're doing and that security blanket is less and less and less. Some people like that.
A big one, comfortability, asking questions, you have to be open to receiving questions from new grads. And I know that's time consuming, but that's what new grads want and they want to be able to, “Hey, I'm struggling with this lung pattern. Can you help me out and help me differentiate a couple of things that I'm looking at here,” and being able to, “Oh, of course. Let's go look at it right now,” is huge for vet students. That's what we're looking for. We're not looking for someone to do the cases for us. We're just looking for someone to help us along in areas that we're not super confident in quite yet.

Andy Roark:
Yeah. I'm working with a recent grad in practice right now and I think the world of her. I'm so I really like her a lot. I think she's going to be such a great doctor. And I was asking her recently, “So how are things going? Are you struggling with anything?” And she said, “Honestly, would you listen to me do some phone calls, because my phone calls take forever.” She's like, “I feel like I'm on the phone all the time and I don't know if I'm not doing it right. I don't know …” It was funny. I was talking to her. And so she's on the phone all the time or for a long period of time and she's like, “I can't get out of here. I'm on the phone all the time,” and she was asking me about it. And I said, “Yeah, I'll listen to your calls,” and we started going through it and talking through it together.
One of the things I think is fascinating is she thought that she was on the phone for a long time because she was slow. The truth is, I think the other doctors in this practice have been there for a long time and they have an established clientele. And so they get all these wellness appointments when people come in and say, “I want to see this doctor. I want to see this doctor.” And because she's the new doctor, she's picking up all the walk-ins and the emergencies and the people who are like, “I don't care, just get me in,” and that's just part of being a brand new grad. And so she's going, “Man, I'm spending so much time on the phone,” and I say, “But my friend, it's because you are doing these deep, hard cases,” and her whole day is full of sick things because she hasn't built a clientele yet, where she just has people asking for her to do wellness things.
I am overstating as far as her whole day, but you get the point of she thought she was not doing it right. But the truth is like, “No, no, you're doing fine and there's some dials we can turn and some nuts and bolts we can crank down,” but I was really impressed that she figured that out and said, “Well, this is what I think,” but now that we're going through it, I see that this is the pattern.
I say that just to your point of everybody's different and she does not want you to do the case for her. She's a very competent, impressive doctor. There's just stuff like that she goes, “Check me on this and make sure I'm not doing something wrong that's making these phone calls go on much longer than they should.” I think that's really insightful. Let me circle back around. Let's talk about some language here. Let's say that I'm a practitioner. I'm really trying to convince a new graduate to come and to be mentored and to grow in our practice and things. For a long time, there were practice management gurus who were saying, “You need to have a mentorship plan, a mentorship program.” I still agree with that to some point. You can't blow this off. You have to be serious about mentorship, but I think what you said really resonated with me before about, don't just say you're going to do hour long appointments because maybe that's not what I need or maybe I've seen that before.
People say for the first six months, hour long appointments, and there's a very gung-ho veterinarian who, six weeks in, is dying. And they're like, “Come on, You're killing me here. Let me do some things.” I think it's a balance, isn't it, of having a plan of saying, “This is how we're going to start out and we're going to have an assessment period in four to six weeks. And depending on how you feel, we're going to make some adjustments to that and it's going to grow with you.” I don't think I've ever heard that really laid out that clearly, but as you said that, it made a lot of sense to me. Does that sound correct in your ears?

Jason Szumski:
Exactly. And that's a great way and that's exactly what vet students look for and that's a great way for you to leverage your practice is, everyone should have a mentorship program and you should be advertising that you have a mentorship program, 100%. But what's within your mentorship program is what's really important and you have to be able to communicate that to the new vets, because if you look on ads on all those websites that have the ads, every single one of them's going to say mentorship, but what is that mentorship? So if you can articulate well what your mentorship program looks like … It's flexible. We meet weekly and talk about your goals and your comfort level and we go out to lunch and we talk about the cases that you had the previous day and make sure that you're comfortable with follow-ups and make sure that you're comfortable with your client communication or that your phone calls are taking too long and you want someone to overlook you there.
That's exactly what we're looking for and it's really flexible. So to have a super structured mentorship program, where every single new vet does the same thing, I don't think that's going work. I think that you should definitely make it flexible and adjust it as needed. Like you said, gung ho veterinarians are going to just take off and hit the ground running, but there are some people that need that reinforcement right away and that's okay, too. Some people just need that little extra, “You're doing great. Keep going. I'm here if you need me.”

Andy Roark:
Well, I think you just called out one of the real truths in all of this, is the talk is cheap. And every advertisement for a recent grad out there is going to say mentorship. We do mentorship. It's ubiquitous. Everybody says it. Most practices don't really have it. I have a strong suspicion that if you asked the practices, “Do you mentor your new grads?” and you recorded how many said they do, you would get a wildly different answer than if you went to those grads and said, “Do you feel that you were well mentored?” Those are just very, very different numbers, I think. I think a lot of us practices go, “Oh, no. They're getting what they need,” and the person is saying, “Hey, I'm really not being engaged this way.”
These are skills that were never taught to doctors in vet school. At no point in vet school coming through do they say, “This is how you're going to invest into new graduates when you are a seasoned doctor.” And of course, there's only so much time in vet school. How do you even teach that? Most of us are flying by the seat of our pants.
Let me give you a hard question here, Jason, and say let's pretend for a second that you have a vet practice and you are 3, 4, 5, 6 years out of school. You've got your own little startup now. You are trying to hire your second doctor or maybe your third doctor and you're talking to a new graduate and you say to them, “Hey, I'm really serious about mentorship.” And she looks at you and says, “Yeah, buddy, you and everybody else says that they're really serious about mentorship. What do you mean when you say that and how can I know that you are telling me the truth when you say this is important?” And so role play that scenario for me, Jason.

Jason Szumski:
Sure. I think first things first, if you are hiring a new grad so that you can get time off, you're hiring a new grad for the wrong reason and new grads will pick that up very quickly, very quickly. That is number one big red flag, as you're saying, “Oh, yeah. You're going to get all the time and whatever hours you want,” and then you leave, “I'm going to go on vacation because I have a new grad,” big red flag, so I'm going to make sure that I am very clear that I will be there as long as you need me there. And I know that can be frustrating, but in order to develop your practice and to get it bigger and better and to develop this new grad into someone that you're proud to have in your practice, you have to put in that time and effort, so I'm making that very clear.
And one other thing that you can do is not just new grads. You can get vet students in the door through externships during their first or second year. Especially like I talked about that jump from second to third year, that summer of your second to third year is a great time to get vet students in the door, bring them into your practice, let them see what the culture is like really before they're job hunting. Let them get used to who you are. Teach them, start to mentor them, give them little nuggets here and there about, “This is what I like to do in a surgery. Do you want to scrub in so that you can feel what an ovary feels like so that when you go into junior surgery, you're prepared for it?” Stuff like that really, really helps.
And one other thing that's a little bit small but it's really helpful, paid housing for externs. I mean, there's a lot of externs that would be like, “I'd love to go to your clinic, but I'm in so much debt right now that I can't afford to go to your clinic.” And if you pay for their housing and their travel, so many more vet students will flock your away. So that's just a little thing and it's not too much of a hit to the pocket, but that's a little thing that could definitely get a little bit of edge and get someone in the door.

Andy Roark:
And an Airbnb can be a good investment and probably pretty darn reasonable. It's just something that I think a lot of people don't think about, but that's the difference between me getting a student to come and not getting a student to come. That's a small price. That's some play money that I'm hoping pays off, but I can put it up, even if it doesn't work out.
I think you're you're spot on. I think your answer's really simple, as it stunned me in that way to say, “Well, the best way to convince them what you mean by mentorship is to get them in for two weeks and show them what you mean,” because talk is cheap. But if they came for two weeks and they said, “Oh, he's really easy to ask questions to and he sticks around and he walks me through cases and he lets me try things and he does and he doesn't get irritated when I ask him questions. He's open and happy and genuinely makes me feel comfortable asking him,” that's really smart. And again, it's so simple and I go, “Oh, that sounds right.” I was waiting for some, “Okay. Well, you show them this and you tell them that.” And they're like, “No, you just get them to come for two weeks and then do what you're going to do and then they see it,” that makes a ton of sense.

Jason Szumski:
Exactly.

Andy Roark:
Hey guys, I just want to jump in here real fast and give a shout out to Banfield, the pet hospital, for making our transcripts available. That's right. We have transcripts for the Cone of Shame Vet Podcast and the Uncharted Veterinary Podcast. You can find them at drandyroark.com and at unchartedvet.com. This is part of their effort to increase inclusivity and accessibility in vet medicine. We couldn't do it without them. I got to say thanks. Thanks for making the content that we put out more available to our colleagues. Guys, that's all I got this time. Let's get back into this.
Talk to me a little bit about externships. How do you think that vet students become aware of externships? How can veterinarians, who are like, “Hey, I am totally open to having a student for an externship. I think I would have a good program,” how do that students find these programs?

Jason Szumski:
Sure. And as a completely separate survey, I wanted to get the gauge of what my graduating class before me was doing, how they found their first job, and answers were widely different. No one found their first job the same, so there's no real way that these are what the good people are doing. The best thing that I can say is get into schools and talk to students, whether it's through clubs, like the VBMA. We at Illinois, our VBMA brings in speakers all the time and our goal is to set up students and speakers together, students that like speakers, speakers that like students, and then get them matched like that. So you can go into schools, give a little lunch lecture, buy some lunch for some students, get your name, your foot in the door, and get those students thinking about you.
That's a great way to get your foot in the door and get some students to come see. And then once your foot's in the door and you have these students interested in you and your clinic, you can bring them in for that externship. And when I talk about externships, I'm just talking about one to two weeks, get them in your clinic, let them do some things, make them think like a doctor, but support them. Those are great things that you can do and during that summer is the perfect time to do it. Bring out a vet student for a week, pay for their housing, and show them what your clinic's all about. And if they're a good fit for you and you guys will hit it off and they'll be looking to come back.
And at the end, this is big and so small. Again, these are just small little things that are really helpful. Make sure you tell them how you feel. If you really enjoyed them, tell them that you enjoyed them and that you would really like the opportunity to continue moving forward and talking. Make sure you are saying those things out loud, because you might think, “Oh my gosh, that student was awesome,” and you're telling the whole hospital how great it was, but unless you tell the student that, they don't know that you're thinking that. And they might think, “Oh my gosh, that one answer I missed, he probably doesn't even want to think about me anymore.” But if you say, “Hey, you did a great job. I really enjoyed you. Let's keep this conversation going,” great way to get in the door there.

Andy Roark:
Yeah. Recruiting is a lot like dating, I found out early in my life, and everybody wants to be wanted. That is a huge thing. I have been really blessed and lucky in my career for making fantastic hires. And you know this from working with the Uncharted team, I have great, great people that work for me. And I go, “Man, that's been amazing.” The greatest strategy that I have had is going to those people and saying, “I see your potential. I see what you do well. I want you to be on our team and this is why I want you to be here with us.” It's an approach that has always worked for me and it comes from the heart and I'm always honest.
But everyone, they love to have someone come up and say, “I see what you're good at. I see your potential. I see how well you work here. I see what your talents are and you're going to fit well here and I would be really happy to have you.” That sounds so simple again, but man, it really does make a big difference. And especially you've got vet students coming in and they're a bit insecure in their talents and they want to work with someone who wants them to be there. Not just tolerates them being there, not who says, “Ah, we really need a vet and yeah, you're a new grad, but I mean, we're going to take the long view and hope this pays off.” Man, that's not attractive. That's not the dating opening that you want, like, “Ah, you're a six, but I'm pretty desperate and we'll see if this works out.” That's not what you want.

Jason Szumski:
Exactly. Red flag. Those are the red flags we're talking about.

Andy Roark:
Red flag. Red flag. Yeah. I think that totally makes sense to me. I love the ideas of getting into the vet schools. That does make sense. I love that you mentioned some specific ways that people can get in there. More and more of the vet schools are having job fairs. Have you seen these? Have you attended some of the vet school job fairs?

Jason Szumski:
I have. That's another great way. A lot of our vet school fairs are within our state. So people travel down for the day, meet tons of vet students, and these can be … Make sure that you're open and clear that you're looking for first and second years to do externships. That's a great way. But yes, of course, meet with the fourth years and try to get them to come to your clinic too, but those first and second years and upcoming third years are great people to recruit to come check out your clinic as well and that's a great way to get your foot in the door and get an initial conversation going. That's an excellent point too, Dr. Roark.

Andy Roark:
So you've seen these, and I know you and I have talked about them before a little bit in the past. Give me a quick prep run through what I should do to be ready to come to these job interviews because everyone thinks of them like speed dating. They seem super awkward. They're really intimidating, because you're like, “I'm going to go talk to these people and they're not going to want to hear about my little practice.” I think we get up in our heads and there's a lot of insecurity about having these conversations.
I think the point you already made about one really great play is going there not trying to hire someone that you just met in this awkward environment, going and trying to get them to come for a week, come up and just check out our practice, see what I'm doing. Come for a weekend. Come up, work Friday afternoon and spend a Saturday with me and just see what we do.
Again, I go back to dating. I keep going back to dating. It's really a great analogy, I think, as far as how you build relationships is. You don't ask someone to go on vacation with you the first time you meet them. Ask them to go to lunch and just, “Can we get some coffee?” That's basically what we're trying to do here. It's just too weird to, I think, walk these places and say, “Hey, you never heard of me. I've got a three vet practice 200 miles from here. Want to come and spend years of your life there?” It seems like too much of a jump for me. So beyond that, beyond smaller starting point, other advice that you have for people going in here? What do they need to have in their mind? Are there things that can bring with them that students actually find value and are going to take away, they're going to consider? Anything like that?

Jason Szumski:
Sure. And now that you've heard this students are looking for mentorship. You could hit them hot with something about your mentorship program right away. “Come out. Hey, this is how we train our new grads. This is what we like to do for new grads.” And understand that yes, you're going there as a small practice a little bit insecure, but these students are also a little bit insecure. They're nervous that they're not going to find the right first job. They're nervous that they're just going to be another number. Let them know that they're valued and that you would really appreciate the time to bring them into your clinic. And that you have a great mentorship program and that this is what it looks like and you can have examples of …
And another great way is if you are, I know some of the one doctor practices, it's a little bit harder, but if you do have a new doctor that you did mentor, bring them with, too. Have a little two person attack. “Hey, this is my mentee. Ask them whatever you want to ask them.” And then there you go. Now your mentee is talking about, “Oh yeah, he had a great mentorship program. I'm two years out and now I can do spays in 15 minutes and I'm starting to do cystotomies and I'm doing this and my client communication is … And it's all thanks to him.” And then now I'm like, “Wow. That's awesome. I've seen that firsthand that you do know how to mentor someone and that you have mentored someone and that it worked well enough to the point where they're coming with you to these job fairs.” So mentorship, we've talked about it the whole time, but it's so, so, so important to vet students right now. And the imposter syndrome is so real in vet students and making sure that you're acknowledging those feelings and making them feel comfortable, that's a huge, huge way to start.

Andy Roark:
Yeah. That totally makes sense. It's funny you say that. I think bringing another doctor that you've had that you have mentored along, I think it's a great idea. It's funny. When you were saying that, I was thinking about it. It feels like testimonials could be really valuable. So for example, if you had a doctor who was mentored, even if you just said, “Hey, is there a testimonial that we could say …” If I'm going to do a leave behind say, “Hey, Dr. Soandso, hey, I started my job here. It was the best decision I've made. I really got this great mentorship,” I think that's awesome.
If you have vets in your practice, this is the only job they ever had, so they came as a new graduate and they've stayed along, I think featuring those doctors, talking to those doctors, bringing those doctors along if you can, to say, “Hey, I got what I needed here. I grew here. I really felt very good about how I was supported,” I think that stuff is irreplaceable. There's nothing else other than them actually coming and participating, that I think works that well, so all of that totally makes sense to me.
Let's see. Anything else? I think that makes a ton of sense as far as resources, setting these things up. The last thing I want to ask you is, what pitfalls should vet practices look out for? What are the things that you have seen, don't name names, for God's sakes, don't name any names, but what are things that you have either seen or have heard that are mistakes that practices have made to try to recruit new graduates?

Jason Szumski:
Sure. Yeah. I mean, that's a tough one. I say this out loud because some people just need to hear it and be like, “Oh, yeah. That's obvious,” but I say this because it's not that obvious because I've heard stories of these things happening, where you are leaving the new grad alone, you jump into a room by yourself and say, “Oh, I don't know where the vet student went. I'm just going to hop into a room.” And now they're standing in the treatment area and they don't know anyone else because it's their first day and they don't want to step on anyone's toes but they want to be helpful, but they know that there's no liability insurance for them and now the vet is gone and now things are awkward and you're just waiting for them. So make an effort to grab the vet student and bring them into the rooms and engage them in these conversations and supervise them when you can because especially on that first day, that is a tough day.
I struggle with first days myself because I'm like, “Oh my gosh, I don't want to step on anyone's toes but I want to be helpful. How do I balance that? I want to make sure that people know who I am, but I don't want to come off overbearing and I don't want to waste people's time.” So grab these students and bring them in and then as they get more comfortable, they can start to spend a little bit more time here, spend a little bit more time here. But for those first couple days, grabbing those students and making them a part of what you're doing and making an effort to make them feel included is super valuable.
And it's way too often I just feel like I'm too busy to have a vet student follow me. If they're not with me, I'm just jumping in the room. And I'm like, “This is a person that you're going to mentor, but you can't even bring them into a 30 minute appointment?” Those are not good things to do. That's, again, just a little thing that you bring a vet student, you grab them, you bring them in the room with you not, physically grab them, but make sure that they're with you and that they know what's going on.

Andy Roark:
I just get them.

Jason Szumski:
Yeah. I know you just grab them, but …

Andy Roark:
That's why they wear white coats, just so you can just snatch them.

Jason Szumski:
Exactly. Exactly, so that's just a good one.

Andy Roark:
I think you're right. Well, I think one of the things I've seen work really well in that regard is you don't have to go this alone as the mentor either. Bring the students in. Get your techs on board, say, “Hey, don't let this person stand around without knowing what to do or where to go. If you see them, if I run off into a room or something and you see them, bring them to where I am. I want them to be there. I might have to run off and they're doing something else where I don't know where they are. When you see them, bring them to where I am. I'll introduce them and get them right back in.”
The other thing is mentorship doesn't have to be a one on one game, and I think a lot of people say that. “Well, there's a mentor and there's a mentee.” And I go, “Well, yes and no.” I think that there's value in young doctors working with multiple other doctors. I don't think that I am the one who has to teach this doctor everything. I think that working with me is great. Working with the other doctors around our practice are great. I think where people make a mistake is they don't have that clear communication with the other doctors or with the support staff about, “Hey, would you help me with this? Would you support the mentorship program? Would you be willing to take this person? And this is generally what I'm looking for,” because a lot of times people will turn to you. I mean, I remember being an associate doctor early on and somebody would be like, “Hey, we got a new grad coming. Will you mentor them?” And I'm like, “I have no idea what that means.” And it would've been really nice to say, “Hey, would you be willing to take them into the rooms with you? Make sure they know what's going on, show them what you're looking at. Walk them through these processes. Just make them feel comfortable.” Just make sure they have other people that they can turn and talk to and ask questions to, not the one person.
We've all said, and I don't know about you, I feel like I've been this person a million times, of the lost puppy who has exactly one contact and that person disappears and I'm just looking around and the techs are looking at me like, “What is this man doing standing in the back in the back of the building? I don't think he's supposed to … Sir, did you get lost?”
It can be a team game. I think a lot of people get really overwhelmed. They go, “I don't have time to mentor a person.” Well, great. You need to pull three other doctors together and you guys all get coordinated on this and tag team it and pass the person around and do a half day each for two days and they're going to cycle through and you're going to have them for half a day. Then you're going to see how that goes and then we're going to modify as we go along. It's doesn't have to be everything on one person, but I really do.
As a busy doctor, I can empathize with the people who disappear and go, “Look, I got to go,” but that's a bad, bad investment choice for sure. All right. Any final pearls, Jason? Anything that you feel like people really need to get right? Anything that you think are keys to success that people might need to hear one more time?

Jason Szumski:
Sure. I think also one of the things that you can do for mentors is if they're volunteering their time to take on a new grad, give them a little bump in pay. Make sure that they know that their time is worthwhile, so just a little something actually that you can do there. And like I said, this is all about building relationships. Get that foot in the door, build a relationship with these students, make sure that you're in it for the right reasons because if you're not in it for the right reasons, then the vet students are going to pick that out and that's not going to get into a good situation.
So make sure that you're in it for the right reasons, you're in it because you want to develop your practice. You want this new grad to have a great clientele in the area. You want your practice to be more profitable and you know how to develop your new grad. Take that time to do that. Build that relationship with that new grad starting in early year, especially that second to third year jump. That's a huge time where people start to really value that mentorship. Get into schools, job fairs, clubs, give lunch lectures. You could even do little wet labs, where people can come to your clinic and do some supervised spays and neuters with your doctors and those are things that can get people in the door, too.
So little things like that, and schedule flexibility. I mean when you're talking about mentorship, making sure everything is so flexible, you're checking in weekly, you're checking in biweekly. You're there if you need them. For the first couple weeks you and the new grad are on the same schedule. You're always there if you need them. Those are little things that the small guys can do that cost no money that give you a huge leg up.

Andy Roark:
Yeah. That's the last thing that I would add to this, and this is a philosophical thing, but I think it's really important. I understand when this happens. I feel like a lot of vets are overwhelmed and they're like, “Oh, we really need this help,” and they think about themselves and they think about getting someone in who can help them and help their business, and I think that's very understandable. We all know how people can get in that mentality, but it's almost this weird paradoxical trick.
If you can get past that mindset into the more Buddhist zen way of thinking, if you can really convince yourself that, “I want to hire this person because I want to work with good people and I want to grow this person and I understand that this person might outgrow our practice. They might work with us for three years and then go on.” And rather than being resentful of that or saying, “Oh, I really messed up because I had them here for two years or three years or four years and then they left,” if you can say, “I had this person here. I'm going to be proud of the time that they were with us and I'm going to feel that we did right by them and supported them in the three years that they were here,” and who knows what's going to happen in life?
We've all had spouses that got new jobs and we moved or we've had family members get sick or we've had just our general life change. I don't think you can hire someone with the idea, and I think a lot of people do and I think it's a big mistake. I think it's a mistake to hire someone with the idea that you are going to have them for 20 years. And if you don't have them for 20 years, then they somehow let you down or this was some a failure. I don't think there's anything productive in that. I don't think that's the way the world works anymore.
I think you should hire somebody because you want to work with them, because you want to grow them, because you think that you can help them and they can help you and know that they might move on at some point and you need to be okay with that. And honestly, you should feel good about that because you can feel bad about it. The outcome is still exactly the same. It's only how you feel and how you perceive this. And what I found, though, the crazy thing is that when you decide that you are taking this long view and you're just going to do your best and try to hope that it works out and you're going to feel good about it, often you end up with a much more positive, healthy, happy relationship, and the person's more likely to end up staying around. It's funny the way that works.
The last thing I would say is, I brought this up a number of times. Whenever I'm talking with Stephanie on the podcast, I'll talk about the cartoon. There's this cartoon I've seen and it's got two veterinarians and one of them looks at the other and says, “Well, what if we train these people and they leave?” And the other one says, “What if we don't train them and they stay?” And I think that's true too, so I think about that a lot as far as investing into new talent. Jason, thank you so much for being here, man. I really appreciate you.

Jason Szumski:
Yeah, of course. I'm glad I got to hang out with you and I'm really looking forward to your October conference, where we can dive deeper into this and really figure out what new grads want.

Andy Roark:
That's right. Guys, October 6th through the 8th is our Get Sh*t Done Shorthanded Conference. Get Sht Done Shorthanded. It means recruiting people too, and that is going to be one of the things that we're going to be talking about. We've got workshops. Jason is running a workshop for us. We'll have discussion groups. We'll have all sorts of things to make your life easier if you're feeling overwhelmed. So block your time off at the clinic and it's virtual, but you can do a little clinic time and then get in and work with us in the day. So anyway, guys, take care of yourself. Jason, thank you again for being here. I cannot wait to see you in October.

Jason Szumski:
Can't wait. It's going to be a blast.

Andy Roark:
And that is our show, guys. I hope you enjoyed it. Hope you got something out of it. Like I said, if you haven't registered for the Get Sh*t Done Shorthanded Virtual Conference, it is October 6th through the 8th. Get more information at unchartedvet.com. Check it out. You're going to want to block some time on your schedule at the clinic because you don't want to multitask. You're going to want to be a part of this because our conferences are super interactive. Jason's running the workshop for us on hiring new grads. It's going to be really discussion based. You're going to hear a lot more than you heard here today and there's going to be other practitioners that are talking about what they do and it's going to be really an awesome time. Don't want to miss it. Guys, thanks again for being here. Be well. Talk to you later on. Bye.

Written by Dustin Bays · Categorized: Blog, Podcast · Tagged: culture, New Grad, New Hire

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